Data authorization requirements for register and approve Purchase Invoices

This table lists the financials authorization for the registered and approved purchase invoices tasks that are considered as a part of the Financials processes.

Note:

Only the other (secondary) attributes are listed in this table.


Authorized Roles	Tasks	Secondary Attribute/Other Attribute	Permissions
Payables Administrator	Registers Invoices	Other Attribute Business Partner	An employee can view and use assigned business partners.
	Creates, maintains and finalizes cost invoices Creates, maintains and finalizes registered purchase invoices Matches purchase invoices Approves purchase invoices	Other Attribute Transaction Type Ledger Accounts Parent Account Dimension (1-12) Parent Dimension Responsible Employee Business Partner Purchase Order	An employee can only create and modify financial documents in transactions types for which the employee has use-permission. An employee can view and use assigned ledger accounts. An employee can view and use assigned dimensions. An employee can view and use assigned business partners. An employee can view and use assigned purchase orders.
	Creates, maintains, uses and reports subcontracting information	Other Attribute Transaction Type Business Partner Project	An employee can only view, use and/or modify subcontractors data for assigned business partners. An employee can only view, use and/or modify remittance agreements for assigned business partners. When creating or modifying remittance agreements, this employee can view or use assigned projects on the remittance agreements. An employee can only view subcontracting invoices for business partners with view-permission. An employee can only modify subcontracting invoices for business partners with use-permission.
	Views open entries	Other Attribute Business Partner	An employee can only view the open entries of assigned business partners.
Department Manager / Project Manager	Views cost invoices and approved purchase invoices of own department or projects	Other Attribute Dimension (1-12) Parent Dimension Responsible Employee	An employee can only view cost and approved purchase invoices of assigned dimensions. Note: The above scenario is valid only in case of segment accounting and to be implemented only in segmented reports.