Business partners specific authorization roles and levels in Purchase fulfillment activities

The table explains the various roles that can be defined for the purchase fulfillment activities for Business Partner. The authorization levels defined for the associated attributes of all the Business Partners-related tasks are also listed.

Note: 
Table 1. Purchase Fulfillment Activities
Authorized Roles Tasks Associated Attributes Permissions
Purchase Requester (employee outside the purchase organization requesting goods or services to be provided but has no authority to place the order)
  • Creates requisition for goods or services to be bought
  • Submits requisition
  • Monitors requisitions that are submitted for approval and/or fulfillment
 Other Attributes:
  • Requisitions
  • Project
  • Items
  • Catalogs
  • Use, view only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists, financial supplier group)
  • Use only business partners that are assigned to a certain Price List
  • Modify, use, view only assigned requisitions
  • Use only assigned projects
  • Use, only assigned items
  • Use, only assigned catalogs
Buyer (fulfillment activities)
  • Validate and check requisitions
  • Prepare requisitions for processing
  • Process requisitions to orders or requests for quotations
 Other Attributes:
  • Requisitions
  • Project
  • Item
  • Use, view only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists, financial supplier group)
  • Use only assigned requisitions
  • Use only assigned projects
  • Use only assigned items
 
  • Creates purchase orders for goods or services to be bought
  • Processes signals from Enterprise planning
  • Monitors purchase orders (e.g. timely receipt)
  • Receives cost items (not via warehousing)
  • Changes prices after receipt
 Other Attributes:
  • Purchase Order
  • Project
  • Item
  • Use, view only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists, financial supplier group)
  • Modify, use, view only assigned purchase orders
  • Use only assigned projects
  • Use only assigned items
 
  • Monitor and maintain purchase schedules and releases
 NA
  • Use, view only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists, financial supplier group)
Payables Administrator
  • View unmatched purchase orders
  • View unmatched purchase schedules
  • Use purchase order data for matching with purchase invoices
  • Use purchase schedules data for matching with purchase invoices
 Other Attributes:
  • Purchase Orders
  • Project
  • Finance Company
  • View only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists, financial supplier group)
  • Use only assigned purchase orders
  • Use only assigned projects
  • Only data from assigned finance company (via AMS)
 
  • Monitor stage payments
 Other Attributes:
  • Project
  • Finance Company
  • View only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists, financial supplier group)
  • View only assigned projects
  • Only data from assigned finance company (via AMS)
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