Business partners specific authorization roles and levels in Purchase activities

The table explains the various roles that can be defined for the Purchase activities for a Business Partner. The authorization levels defined for the associated attributes of all the Business Partners-related tasks are also listed.

Note:

Only the other (secondary) attributes are listed in this table.
For the complete attributes' list, see Exceptions to attributes for business partners permissions


Pre Purchase Activities
Authorized Roles	Tasks	Associated Attributes	Permissions
Buyer	Maintain Item-Purchase Data	NA	Use, view only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists) Only use business partners for which the user is responsible.
	Maintain supplier data (Header, Buy-from and Ship-from role) Master data setup of suppliers and criteria (objective ratings) Process Vendor Rating Questionnaires Monitor Vendor Rating	NA	Modify, use, view, only assigned business partners for which the user is assigned to. Use, view only assigned buyers Use, view only assigned business partner types Use, view only assigned areas Use, view only assigned line of businesses Use, view only assigned Price Lists Use, view only assigned business partners (based on business partner, purchase office, enterprise unit, buyer, business partner type, area, line of business, price lists, financial supplier group) Buyers are assigned to business partners and these buyers are responsible for the vendor rating of their assigned business partners.
	Creates purchase contracts Monitors purchase contracts	Other Attributes: Purchase Contracts Item	Use, view only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists, financial supplier group) Only assigned contracts Only assigned items
	Creates purchase price books Monitors purchase price books Create and Maintain Price Matrix	Other Attributes: Price Book Item	Use, view only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists, financial supplier group) Only assigned price books Only assigned items Use only business partners assigned to a certain price list.
	Create and maintain landed costs	NA	Use, view only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists, financial supplier group)
	Create and maintain material pricing	NA	Use, view only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists, financial supplier group)
	Create and maintain terms and conditions	NA	Use, view only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists, financial supplier group)
	Creates request for quotations Monitors request for quotations Processes request for quotations Converts request for quotation to purchase order	Other Attributes: Request for Quotation Item	Use, view only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists, financial supplier group) Only assigned request for quotations Only assigned items
	Create and maintain purchase catalogs	Other Attributes: Catalog Item	Use, view only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists, financial supplier group) Modify, use, view only assigned catalogs (type = purchase) Only assigned items
Purchase Manager	Monitors supplier data (Header, Buy-from and Ship-from role)	NA	View, only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists)
	View vendor Rating	NA	View only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists, financial supplier group)
	Monitor landed costs	NA	Use, view only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists, financial supplier group)
	Monitor material pricing	NA	Use, view only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists, financial supplier group)
	Monitor terms and conditions	NA	Use, view only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists, financial supplier group)
Purchase Requester (employee outside the purchase organization requesting goods or services to be provided but has no authority to place the order)	Creates requisition for goods or services to be bought Submits requisition Monitors requisitions that are submitted for approval and/or fulfillment	Other Attributes: Requisitions Project Items Catalogs	Use, view only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists, financial supplier group) Use only business partners that are assigned to a certain Price List Modify, use, view only assigned requisitions Use only assigned projects Use, only assigned items Use, only assigned catalogs
Buyer	Validate and check requisitions Prepare requisitions for processing Process requisitions to orders or requests for quotations	Other Attributes: Requisitions Project Item	Use, view only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists, financial supplier group) Use only assigned requisitions Use only assigned projects Use only assigned items
	Creates purchase orders for goods or services to be bought Processes signals from Enterprise planning Monitors purchase orders (e.g. timely receipt) Receives cost items (not via warehousing) Changes prices after receipt	Other Attributes: Purchase Order Project Item	Use, view only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists, financial supplier group) Modify, use, view only assigned purchase orders Use only assigned projects Use only assigned items
	Monitor and maintain purchase schedules and releases	NA	Use, view only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists, financial supplier group)
Payables Administrator	View unmatched purchase orders View unmatched purchase schedules Use purchase order data for matching with purchase invoices Use purchase schedules data for matching with purchase invoices	Other Attributes: Purchase Orders Project Finance Company	View only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists, financial supplier group) Use only assigned purchase orders Use only assigned projects Only data from assigned finance company (via AMS)
	Monitor stage payments	Other Attributes: Project Finance Company	View only assigned business partners (based on business partner, enterprise unit, purchase office, buyer, business partner type, area, line of business, price lists, financial supplier group) View only assigned projects Only data from assigned finance company (via AMS)