Data authorization requirements of items for Procurement processes

This topic lists the item data authorization for the tasks that are considered as a part of the Procurement processes.

Note: For the complete attributes' list, see Exceptions to attributes for business partners permissions
Authorized Roles Tasks Secondary Attribute/Other Attribute Permissions
Buyer (pre purchase activities)
  • Maintains item-purchase data
  • Maintains approved supplier list
  • Maintains item manufacturer and manufacturer part number
Other Attribute
  • Business Partner
  • An employee is allowed to view, use, modify all assigned items
  • However, an employee can view and use assigned business partners for which the BP data for the item is updated or created.
 
  • Maintains purchase catalogs
Other Attribute
  • Business Partner
  • An employee is allowed to view, use, modify all assigned catalogs *
  • However, an employee can view and use assigned items and business partners for which a catalog is updated /created.
  • Catalog type = Purchase
 
  • Creates request for quotations
  • Monitors request for quotations
  • Processes request for quotations
Other Attributes
  • Request for Quotation
  • Business Partner
  • An employee is allowed to view, use (convert), modify all assigned request for quotations
  • However, an employee can view and use assigned items and business partners for which a request for quotation is updated or created.
 
  • Creates purchase contracts
  • Activates purchase contracts
  • Monitors purchase contracts
  • Terminates purchase contracts
Other Attributes
  • Purchase Contracts
  • Business Partner
  • An employee is allowed to view, use, modify all assigned purchase contracts
  • However, an employee can view and use assigned items and business partners for which a contract is updated or created.
 
  • Creates purchase price books
  • Monitors purchase price books
  • Creates and maintains price matrix
Other Attributes
  • Purchase Price Books
  • Business Partner
  • An employee is allowed to view, use, modify all assigned price books
  • However, an employee can only view and use assigned items and business partners. Price book type = Purchase
 
  • Creates and maintains scenarios by landed cost sets
Other Attribute
  • Business Partner
  • An employee can only view and use assigned items and business partners for which the scenarios by landed cost set is updated or created.
 
  • Maintains item material content
  • Maintains agreements for procurement
  • Maintains material base prices
  • Maintains material actual prices
Other Attribute
  • Business Partner
  • An employee can only view and use assigned items and business partners for which material item data, agreements for procurement, material base prices and material actual prices are updated or created.
 
  • Creates and maintains terms and conditions line (if search attribute is item)
Other Attribute
  • Business Partner
 
Purchase Requester (employee outside the purchase organization requesting goods or services but does not have the authority to place the order)
  • Creates requisition for goods or services to be bought
  • Submits requisition
  • Monitors requisitions that are submitted for approval and/or fulfillment
Other Attributes
  • Requisition
  • Project
  • An employee is allowed to view, use (submit), modify all assigned requisitions
  • However, an employee can only view and use assigned items, projects and business partners for which a requisition is updated or created.
Buyer (purchase fulfillment)
  • Validate and check requisitions
  • Prepare requisitions for processing
  • Process requisitions to orders or requests for quotations
Other Attributes
  • Requisition
  • Business Partner
  • Project
  • An employee is allowed to view, use (convert), modify all assigned requisitions
  • However, an employee can only view and use assigned items, projects and business partners for which the requisition updated or created.
 
  • Creates purchase orders for goods or services to be bought
  • Processes signals from Enterprise planning
  • Monitors purchase orders (e.g. timely receipt)
  • Receives cost items (not via warehousing)
  • Changes prices after receipt
Other Attributes
  • Purchase Order
  • Business Partner
  • Project
  • An employee is allowed to view, use (e.g. release to warehousing), modify all assigned purchase orders
  • However, an employee can only view and use assigned items, projects and business partners for which the purchase order is updated or created.
 
  • Purchase schedules
NA
  • An employee can create purchase schedules, but can only zoom to or use authorized items
 
  • Monitor procurement data per project peg
  • Monitor aggregated project data by document
Other Attribute
  • Project
  • An employee is allowed to view all pegged information for authorized projects
  • So no item authorization
 
  • Vendor Rating
Other Attribute
  • Business Partner
  • An employee is allowed to view and process vendor rating for all assigned business partners
  • Items are not used in this area so no item authorization
Purchase Manager
  • Monitors Purchase Item Data
 
  • An employee can only view assigned items.