Data authorization requirements of items for Procurement processes

This topic lists the item data authorization for the tasks that are considered as a part of the Procurement processes.

Note: For the complete attributes' list, see Exceptions to attributes for business partners permissions


Authorized Roles	Tasks	Secondary Attribute/Other Attribute	Permissions
Buyer (pre purchase activities)	Maintains item-purchase data Maintains approved supplier list Maintains item manufacturer and manufacturer part number	Other Attribute Business Partner	An employee is allowed to view, use, modify all assigned items However, an employee can view and use assigned business partners for which the BP data for the item is updated or created.
	Maintains purchase catalogs	Other Attribute Business Partner	An employee is allowed to view, use, modify all assigned catalogs * However, an employee can view and use assigned items and business partners for which a catalog is updated /created. Catalog type = Purchase
	Creates request for quotations Monitors request for quotations Processes request for quotations	Other Attributes Request for Quotation Business Partner	An employee is allowed to view, use (convert), modify all assigned request for quotations However, an employee can view and use assigned items and business partners for which a request for quotation is updated or created.
	Creates purchase contracts Activates purchase contracts Monitors purchase contracts Terminates purchase contracts	Other Attributes Purchase Contracts Business Partner	An employee is allowed to view, use, modify all assigned purchase contracts However, an employee can view and use assigned items and business partners for which a contract is updated or created.
	Creates purchase price books Monitors purchase price books Creates and maintains price matrix	Other Attributes Purchase Price Books Business Partner	An employee is allowed to view, use, modify all assigned price books However, an employee can only view and use assigned items and business partners. Price book type = Purchase
	Creates and maintains scenarios by landed cost sets	Other Attribute Business Partner	An employee can only view and use assigned items and business partners for which the scenarios by landed cost set is updated or created.
	Maintains item material content Maintains agreements for procurement Maintains material base prices Maintains material actual prices	Other Attribute Business Partner	An employee can only view and use assigned items and business partners for which material item data, agreements for procurement, material base prices and material actual prices are updated or created.
	Creates and maintains terms and conditions line (if search attribute is item)	Other Attribute Business Partner
Purchase Requester (employee outside the purchase organization requesting goods or services but does not have the authority to place the order)	Creates requisition for goods or services to be bought Submits requisition Monitors requisitions that are submitted for approval and/or fulfillment	Other Attributes Requisition Project	An employee is allowed to view, use (submit), modify all assigned requisitions However, an employee can only view and use assigned items, projects and business partners for which a requisition is updated or created.
Buyer (purchase fulfillment)	Validate and check requisitions Prepare requisitions for processing Process requisitions to orders or requests for quotations	Other Attributes Requisition Business Partner Project	An employee is allowed to view, use (convert), modify all assigned requisitions However, an employee can only view and use assigned items, projects and business partners for which the requisition updated or created.
	Creates purchase orders for goods or services to be bought Processes signals from Enterprise planning Monitors purchase orders (e.g. timely receipt) Receives cost items (not via warehousing) Changes prices after receipt	Other Attributes Purchase Order Business Partner Project	An employee is allowed to view, use (e.g. release to warehousing), modify all assigned purchase orders However, an employee can only view and use assigned items, projects and business partners for which the purchase order is updated or created.
	Purchase schedules	NA	An employee can create purchase schedules, but can only zoom to or use authorized items
	Monitor procurement data per project peg Monitor aggregated project data by document	Other Attribute Project	An employee is allowed to view all pegged information for authorized projects So no item authorization
	Vendor Rating	Other Attribute Business Partner	An employee is allowed to view and process vendor rating for all assigned business partners Items are not used in this area so no item authorization
Purchase Manager	Monitors Purchase Item Data		An employee can only view assigned items.