Data authorization requirements of items for Warehouse processes

This topic lists the item data authorization for the tasks that are considered as a part of the Warehousing processes.

Note: For complete attribute list seeExceptions to attributes for business partners permissions


Authorized Roles	Tasks	Secondary Attribute/Other Attribute	Permissions
Warehouse Administrator	Maintains item – warehousing data Maintains item data by warehouse Maintains packaging items Maintains item – package definitions Maintains item – warehousing defaults	Other Attribute Warehouse	An employee can only view, and maintain assigned items The employee can only view and assign items in the authorized warehouses. The employee can only assign package definitions to the authorized item.
	Creates and maintains Inventory transfer (manual) and Warehouse order (manual)	Other Attributes Warehouse Project	An employee can view and modify all inventory transfer or warehouse orders for authorized warehouses. However, an employee can only view, update or create authorized items for an inventory transfer or warehouse order.
	Cycle counting Creates and maintains adjustment orders	Other Attributes Warehouse Project	An employee can view and modify all adjustment or cycle counting orders for authorized warehouses. However, an employee can update or create an adjustment or cycle counting order for assigned items only.
	Creates inventory movements	Other Attribute Warehouse	An employee can only move inventory within assigned warehouses (no item authorization).
	Blocks/unblocks inventory	Other Attribute Warehouse	An employee can view the blocking of only authorized warehouses. However, an employee can only view, block or unblock assigned items.
	Blocks/unblocks lots	NA	An employee can only view, block, unblock lots of assigned items.
	Blocks lots by transaction	Other Attribute Warehouse	An employee can view the lots of authorized warehouses. An employee can only view or block, unblock lots of assigned items.
	Creates and maintains project cost peg transfers Handles borrow/loan transfers	Other Attributes Warehouse Project	An employee can view the project cost peg (and borrow/loan) transfers for the authorized warehouses. An employee can create or maintains a project cost peg transfer for assigned items.
	Reports on inventory	Other Attribute Warehouse	An employee can only view the warehouse – item inventory, lots, stock points, inventory by specification, inventory overview, item warehouse negative inventory (=warehouse based reports) of assigned warehouses (no item authorization).
	Inventory planning	Other Attributes Warehouse Business Partner	An employee can view all planned inventory transactions of assigned warehouses; item authorization does not play a role. An employee can view all inventory commitments of assigned warehouses. However, item authorizations are applied when manually creating or modifying commitments. An employee can generate order advices for only assigned warehouses. An employee can view, modify and create all purchase and production order advices of assigned warehouses. However, item authorizations are applied when manually creating or modifying purchase and production order advices.
	Inventory costing	Other Attributes Warehouse Project	An employee can only process inventory variances and perform inventory valuation or actual costs correction for assigned warehouses (no item authorization). Actual cost correction takes care of item authorization. An employee is allowed to enter market price or perform a MAUC correction by item only for assigned warehouses and items. An employee is allowed to change valuation methods only for assigned warehouses and items. An employee is allowed to view market price, revaluation and integration transactions, inventory variances, negative inventory consumptions only for assigned warehouses. An employee can only view MAUC or MAUC transactions by warehouse valuation group of assigned warehouses (no item authorization).
	Create and process inventory change orders	Other Attribute Warehouse	An employee can view all inventory change orders of assigned warehouses. However, an employee can modify or create a change order for assigned items.
Receiving Clerk	Receive and put away material based on warehouse orders (handling units)	Other Attribute Warehouse	No item authorization
	Cross-dock Material	Other Attribute Warehouse	No item authorization
		Other Attribute Warehouse	No item authorization
Shipping Clerk	Prepare, pick, pack and ship material based on warehouse orders (handling units)	Other Attribute Warehouse	No item authorization
	Inspect outbound material	Other Attribute Warehouse	No item authorization
Quality Inspector	Inspect received material (QM)	Other Attribute Warehouse	An employee is allowed to view inspection orders of all assigned warehouses. However, an employee can only process inspections of assigned items.
	Process material in quarantine (disposition)	Other Attribute Warehouse	An employee is allowed to view all the quarantine lines of assigned warehouses. However, an employee can only process the lines for authorized items.
	Storage inspections (QM)	Other Attribute Warehouse	An employee can only inspect and process assigned items. However, an employee can create or modifies storage inspection inventory in assigned warehouses.
Buyer / Sales / Production Planner	Views Stock Level	Other Attributes Warehouse Project	An employee can only view the item inventory, item – companies and warehouses inventory (= item based reports) of assigned items.
Accountant	Views inventory transactions	Other Attributes Warehouse Project	An employee can only view inventory transaction of assigned warehouses (no item authorization).
	Views inventory value	Other Attributes Warehouse Project	An employee is allowed to view market price, revaluation and integration transactions, inventory variances, negative inventory consumptions only for assigned warehouses. An employee can only view MAUC or MAUC transactions by warehouse valuation group of assigned warehouses.