Purchase invoice authorization

In Accounts Payable, to release the purchase invoice for further processing, you can use these types of invoice authorization:

Confirmation of received purchase invoices

If you record the receipt in the Received Purchase Invoices (tfacp1500m000) session, you can link assigned approvers to the invoice. The assigned approver can verify the invoice, and then register the invoice.
Authorization of registered invoices

To exclude invoices from the automatic payment procedure, if you register an invoice in the Purchase Invoice Entry (tfacp2600m000) session, you can link a hold reason to the invoice. For example, reasons for blocking an invoice can be incorrect quantities, incorrect prices, or defects found in the received goods. To release the invoice for further processing, an assigned approver must remove the hold reason.
Authorization of price differences and additional costs

If the invoice amount differs from the order amount and the difference exceeds the matching tolerances, an authorized user must approve the price difference and the additional cost.
Payment authorization

For the types of invoices for which payment authorization is required, an authorized user must approve the invoices for payment.

Note: In Cash Management, you can authorize users to process the payments and approve the payment batch. For details, refer to Payment authorization in Cash Management – setup

Print a report

You can use the Print Not Fully Approved Invoices (tfacp1402m000) session to print a report of the invoices that require an action by the assigned approver or authorized user before they can be processed further.

The report shows the invoices that require one or several of these actions:

Removal of the hold reason
Approval of the price difference and additional costs
Approval for payment.

Purchase invoice authorization history

For the approval history of a purchase invoice, LN registers the history of these invoice details:

Approval of the price difference and additional costs
Approval for payment
The hold reason
The assigned approver
The date before which the invoice must be approved

In the Invoice Authorization History (tfacp2510m000) session, LN displays the current value, the previous value, the user and assigned approver who made the change, and the modification date.

If you archive and delete fully paid purchase invoices, LN also archives and deletes the approval history.