Manual sales invoices

To create invoices for which no related sales order or other type of order exists, for example, the disposal of a fixed asset, you can create a manual sales invoice.

To create a manual sales invoice:

  1. In the Invoicing 360 (cisli3600m000) session, on the appropriate menu, click Create Manual Sales Invoice. The Manual Sales Invoice (cisli2620m000) session starts.
  2. On the Common and Financial tabs, specify the data required to create the manual sales invoice header.
  3. To create the invoice lines, on the Lines tab, click New.
  4. Specify the invoice data.
  5. if you wish, you can click the Text button to add a detail text to the invoice line. For details, refer to Printing texts on invoices.
  6. Save the data in the Manual Sales Invoice (cisli2620m000) session.

The newly created manual sales invoice has the On Hold status.

To process manual sales invoices:

  • Direct processingTo directly process a manual sales invoice, you must have specified default invoicing batch templates and invoicing options in the Invoicing Parameters (cisli0100m000) session.

    1. In the Manual Sales Invoices (cisli2520m000) session, select the invoices that you wish to process.
    2. From the appropriate menu, select Direct Processing.

      Without asking for confirmation, LN automatically processes the invoice. LN performs these actions:

      • Changes the status to Confirmed.
      • Composes the invoice.
      • Prints the invoice according to default template addition for manual sales, to the device defined for direct processing in the Invoicing Parameters (cisli0100m000) session.
      • Posts the invoice amounts.
      • Changes the status to Posted.

  • Manual processingTo manually process a manual sales invoice:

    1. The newly created manual sales invoice has the On Hold status. To change the status to Confirmed, do either of the following:

      • In the Global Confirmation of Billable Lines (cisli2219m000) session, select the Manual Sales Invoices check box, and then click Confirm. LN changes the status of all manual invoices that have the On Hold status to Confirmed.
      • In the Manual Sales Invoice Lines (cisli2125m000) overview session, select the invoicing data line and from the appropriate menu, click Confirm.
    2. Create and process an invoicing batch for the manual sales invoice as described in Invoicing procedure.

Disposal of fixed assetsTo create and process a manual sales invoice for disposed fixed assets:

  1. In the Invoicing Parameters (cisli0100m000) session, specify the default Asset Disposal account and dimensions.

    Specify a ledger account of which the Fixed Asset Integration field in the Chart of Accounts (tfgld0508m000) session is Disposal.

  2. In the Manual Sales Invoice Lines (cisli2125m000) session, select the Asset Disposal check box., and then select the asset.

    LN uses the default Asset Disposal account from the Invoicing Parameters (cisli0100m000) session.

  3. Post the invoice.

    LN generates a batch.

  4. To set the asset status to Disposed, finalize the batch in Financials.