Selecting order data for invoicing

You must create an invoicing batch to create selections of invoicing data for which the application generates invoices.

If you create a new invoicing batch in the Invoicing Batch session, you must select an invoicing batch template for the invoicing batch. The invoicing batch template determines the types and number of invoice data lines you can select for the invoicing batch.

If you compose the invoices for the data selected through the invoicing batch, the application can either generate a separate invoice for each invoice data line, or combine invoice data on the invoices.

Whether the invoice data is grouped on one invoice depends on these criteria and parameters:

• Transaction type and series

  The transaction type and series used for the invoice document number. Orders for which the invoice document numbers are generated with different transaction types or series cannot be grouped on one invoice.

  • In the Invoicing Transaction Types (cisli0101m000) session, for every kind of order, you can specify the default transaction type and series for the invoice document number. In this way, you can set up the default way to group the invoice lines per invoice. To group invoices of different kind of orders on one invoice, specify the same transaction type and series for the kind of orders.

    Within a specific source type, grouping is done based on the regular transaction type: if the final invoice is a credit note, the credit note transaction type of that source type is used. However, if you group different source types on the invoice (based on the invoicing method and setting the same transaction type for the source types), you must set the credit note transaction type to the same value for these source types.

  • If the invoicing batch selection includes order invoices and related credit notes for return orders, the application first settles the order invoices with the credit notes, and then generates a sales invoice for the remaining amount. The operational company, invoice transaction type and invoice number of the order invoice must be available in Invoicing.
  • In the Invoicing Options (cisli1120s000) session, you can specify that you can overwrite the transaction type when you create an invoicing batch. You can use this feature to overrule the way in which the invoice lines are grouped by default.

• Composing criteria

  Invoice lines can only be grouped on one invoice if the composing criteria have the same values. For example, invoice lines for different invoice-to business partners cannot be grouped on one invoice. For a list of the predefined composing criteria, refer to Composing criteria.

• Invoicing method

  The invoicing method defines whether various orders and kind of orders can be grouped on one invoice. You specify invoicing methods in the Invoicing Methods (tcmcs0155s000) session, and then link the methods to the business partner in the Invoice-to Business Partner (tccom4112s000) session.

• Invoicing batch template

  The invoicing batch template controls the number and type of orders that you can select for invoicing in an invoicing batch. If the invoicing batch template and the applicable invoicing method allow different types of grouping, the application applies the most restricted grouping.

Overwriting the transaction types and series

If the invoicing batch template permits, you can specify a transaction type and series in the Invoicing Batch session that will be used to generate the document numbers, instead of the transaction type and series defined for invoice and credit note invoices in the Invoicing Transaction Types (cisli0101m000) session.

You can use this feature for two purposes:

• If the invoicing batch template allows you to select multiple kinds of orders for which you defined different default transaction types and series, and you want to collect the orders on one invoice.
• If you create invoicing batches for a recurring invoicing batch, the invoicing batch template allows you to select one kind of order, and you want to distinguish the invoices created, for example, by various departments. For details, refer to Job processing of invoices.

Creating separate invoices for each kind of order

Various types of invoices exist, for example, sales invoices, project invoices, and service invoices. To invoice each kind of order separately, you can do any or all of the following:

• In the Invoicing Methods (tcmcs0155s000) session, create separate invoicing methods for each type of order.
• In the Invoicing Transaction Types (cisli0101m000) session, specify different transaction types and/or series for the various kinds of orders.
• Create invoicing batch templates that each select a single invoicing data type.