Archive Projects (tppdm7820m000)
Session objective
Use this session to delete, archive, or archive and delete project data.
Note: If projects must both be archived and deleted, the Delete Projects (tppdm7810m000) session is started after completion of the archiving
process.
Before you can archive a project, its status must be set to Closed, and the financial result of the project must be determined:
- In the Project Status (tppdm6107s000) session, change the status of the project to Finished.
- Change the financial result status to Determine Result.
In the Process Transactions (tpppc4802m000) session, select the Final Result check box and optionally select:
- Primary Interim Results
- Balance
- Click . Consequently, the project status is set to Closed and the financial result status is Result Determined.
Projects with the Closed or Archived status can be deleted.
Estimating data
To archive/delete data related to the estimating phase of the project, select the Estimating check box.
This table shows the data that is archived and/or deleted:
| User Defined Statuses by Estimate Version | tpest087 |
| Estimate Versions | tpest100 |
| Estimate Structures | tpest110 |
| Structural Elements | tpest120 |
| Estimate Lines | tpest200 |
| Skills for Estimate Lines (Labor) | tpest201 |
| Totals by Primary Structure | tpest210 |
| Bid Header | tpest300 |
| Bid Lines | tpest310 |
Planning data
You can archive and delete project planning transaction data, including activities, baseline, and external schedule links.
To archive/delete planning data, select the Planning check box.
This table shows the data that is archived and/or deleted:
| Project Plans | tppss010 (only archived) |
| Baseline | tppss020 (only archived) |
| Activity History | tppss202 |
| Activity Relationships | tppss210 (only archived) |
| Activities | tppss200 (only archived) |
| Activity Baseline | tppss220 |
| External Schedule Links | tppss230 |
| External Scheduling Projects | tppss231 |
| External Scheduling Calendars | tppss232 |
| External Scheduling Tasks | tppss233 |
| External Scheduling Resources | tppss234 |
| External Scheduling Task Relations | tppss235 |
| External Scheduling OBS | tppss236 |
| External Scheduling Project Selection | tppss240 |
| Element History | tpptc106 |
| Material Budget lines [Activities] | tpptc220 (only archived) |
| Labor Budget lines [Activities] | tpptc230 (only archived) |
| Equipment Budget lines [Activities] | tpptc240 (only archived) |
| Subcontracting Budget lines [Activities] | tpptc250 (only archived) |
| Sundry Budget Lines [Activities] | tpptc260 (only archived) |
| Assignments | tpptc270 |
| Project Extensions | tpptc050 (only archived) |
| Elements | tpptc100 (only archived) |
| Locations by Project | tppdm742 (only archived) |
Budgeting data
You can archive and delete budget transaction data, including element, activity, extension, element and activity budget, top-down budget data, and budget surcharges. The breakup of the budget cost analysis details are not archived. To view the budget cost analysis breakup, after archiving, perform the generate budget cost analysis in the archive company.
To archive/delete budgeting data, select the Budget check box.
This table shows the data that is archived and/or deleted:
| Project Plans | tppss010 |
| Activities | tppss200 |
| Activity History | tppss202 |
| Activity Relationships | tppss210 |
| Cost Surcharges by Project | tpptc030 |
| Cost Surcharges by Cost Type | tpptc031 |
| Cost Surcharges by Cost Component | tpptc032 |
| Cost Surcharges by Item | tpptc040 |
| Cost Surcharges by Labor | tpptc041 |
| Cost Surcharges by Equipment | tpptc042 |
| Cost Surcharges by Subcontracting | tpptc043 |
| Cost Surcharges by Sundry Cost Code | tpptc044 |
| Extensions | tpptc050 |
| Budget Adjustments | tpptc070 |
| Budget Adjustment Detail Lines | tpptc071 |
| Elements | tpptc100 (only archived) |
| Element Relations | tpptc101 (only archived) |
| Elements History | tpptc106 |
| Material Budget Lines | tpptc120 |
| Labor Budget Lines | tpptc130 |
| Equipment Budget Lines | tpptc140 |
| Subcontracting Budget Lines | tpptc150 |
| Sundry Costs Budget Lines | tpptc160 |
| Material Budget Lines by Activity | tpptc220 |
| Labor Budget Lines by Activity | tpptc230 |
| Equipment Budget Lines by Activity | tpptc240 |
| Subcontracting Budget Lines by Activity | tpptc250 |
| Sundry Costs Budget Lines by Activity | tpptc260 |
| Budget Cost Analysis Codes by Project | tpptc300 |
| Budgeted Elements by Cost Type | tpptc305 (only deleted) |
| Budgeted Elements by Cost Component | tpptc306 (only deleted) |
| Budgeted Cost Surcharges by Element | tpptc307 (only deleted) |
| Budgeted Cost Surcharges by Activity | tpptc308 (only deleted) |
| Actual Budget by Activity/Cost Type | tpptc315 (only deleted) |
| Actual Budget by Activity/Cost Component | tpptc316 (only deleted) |
| Actual Budget by Extension / Cost Type | tpptc325 (only deleted) |
| Actual Budget by Extension / Cost Component | tpptc326 (only deleted) |
| Actual Budget by Extension / Item | tpptc330 (only deleted) |
| Actual Budget by Extension / Labor | tpptc331 (only deleted) |
| Actual Budget by Extension / Equipment | tpptc332 (only deleted) |
| Actual Budget by Extension / Subcontracting | tpptc333 (only deleted) |
| Actual Budget by Extension / Sundry Cost | tpptc334 (only deleted) |
| Actual Budget by Extension / Material Control Code | tpptc335 (only deleted) |
| Actual Budget by Extension / Labor Control Code | tpptc336 (only deleted) |
| Actual Budget by Extension / Equipment Control Code | tpptc337 (only deleted) |
| Actual Budget by Extension / Subcontracting Control Code | tpptc338 (only deleted) |
| Actual Budget by Extension / Sundry Cost Control Code | tpptc339 (only deleted) |
| Actual Budget by Cost Type | tpptc340 (only deleted) |
| Actual Budget by Cost Component | tpptc341 (only deleted) |
| Actual Budget by Item | tpptc345 (only deleted) |
| Actual Budget by Labor | tpptc346 (only deleted) |
| Actual Budget by Equipment | tpptc347 (only deleted) |
| Actual Budget by Subcontracting Code | tpptc348 (only deleted) |
| Actual Budget by Sundry Cost Code | tpptc349 (only deleted) |
| Actual Budget by Material Control Code | tpptc350 (only deleted) |
| Actual Budget by Labor Control Code | tpptc351 (only deleted) |
| Actual Budget by Equipment Control Code | tpptc352 (only deleted) |
| Actual Budget by Subcontracting Control Code | tpptc353 (only deleted) |
| Actual Budget by Sundry Cost Control Code | tpptc354 (only deleted) |
| Purchase Budget | tpptc400 |
| Purchase Budget Parts | tpptc410 |
| Purchase Budget Lines | tpptc420 |
| Budget Version | tpptc500 |
| Budget Amounts of Activities by Version | tpptc510 |
| EV Method Related Data | tpptc515 |
| Budget Analysis Code by Project | tpptc520 |
| Time Phased Budget | tpptc521 |
Budget history
You can archive and delete budget history transaction data, including history of budget lines, history of budget surcharges, and element relationship history.
To archive/delete budget history data, select the Budget History check box.
This table shows the data that is archived and/or deleted:
| History of Cost Surcharges by Project | tpptc035 |
| History of Cost Surcharges by Cost Type | tpptc036 |
| History of Cost Surcharges by Cost Component | tpptc037 |
| History of Cost Surcharges by Material | tpptc045 |
| History of Cost Surcharges by Labor | tpptc046 |
| History of Cost Surcharges by Equipment | tpptc047 |
| History of Cost Surcharges by Subcontracting | tpptc048 |
| History of Cost Surcharges by Sundry | tpptc049 |
| Element Relationship History | tpptc105 |
| History of Material Budget Lines | tpptc125 |
| History of Labor Budget Lines | tpptc135 |
| History of Equipment Budget Lines | tpptc145 |
| History of Subcontracting Budget Lines | tpptc155 |
| History of Sundry Budget Lines | tpptc165 |
| History of Material Budget Lines by Activity | tpptc225 |
| History of Labor Budget Lines by Activity | tpptc235 |
| History of Equipment Budget Lines by Activity | tpptc245 |
| History of Subcontracting Budget Lines by Activity | tpptc255 |
| History of Sundry Cost Budget Lines by Activity | tpptc265 |
Cost registration
You can archive and delete cost transaction data, including cost and commitment history, progress, forecast, invoicing, and interim result data. The breakup of the actual cost control and performance measurement details are not archived. To have the project monitoring and performance measurement details, after archiving, perform the build actual cost control and generate performance measurement in the archive company.
To archive/delete cost registration data, select the Cost Registration check box.
This table shows the data that is archived and/or deleted:
| Overhead Cost Transactions | tpppc600 |
| Detailed Overhead Calculation Results | tpppc610 |
| Calculated Overhead | tpppc620 |
| Transferred Unit Rate Invoice Lines | tppin050 |
| Invoice Text by Document | tppin105 |
| Physical Progress by Element / Material | tpppc110 |
| Physical Progress by Element / Labor | tpppc111 |
| Physical Progress by Element / Equipment | tpppc112 |
| Physical Progress by Element / Subcontracting | tpppc113 |
| Physical Progress by Element / Sundry Cost | tpppc115 |
| Physical Progress by Element/Cost Type | tpppc116 |
| Physical Progress by Activity / Material | tpppc120 |
| Physical Progress by Activity / Labor | tpppc121 |
| Physical Progress by Activity / Equipment | tpppc122 |
| Physical Progress by Activity / Subcontracting | tpppc123 |
| Physical Progress by Activity / Sundry Cost | tpppc124 |
| Physical Progress by Activity / Cost Type | tpppc126 |
| Physical Progress by Extension / Material | tpppc130 |
| Physical Progress by Extension / Labor | tpppc131 |
| Physical Progress by Extension / Equipment | tpppc132 |
| Physical Progress by Extension / Subcontracting | tpppc133 |
| Physical Progress by Extension / Sundry Cost | tpppc134 |
| Physical Progress by Extension/Cost Type | tpppc136 |
| Element Physical Progress | tpppc150 |
| Activity Physical Progress | tpppc160 |
| Cost Transactions | tpppc200 |
| Material Cost History | tpppc215 |
| Material Cost Forecast | tpppc216 |
| Cost Forecast by Activity/Cost type | tpppc226 |
| Labor Cost History | tpppc235 |
| Labor Cost Forecast | tpppc236 |
| Equipment Cost History | tpppc255 |
| Equipment Cost Forecast | tpppc256 |
| Cost Surcharges by Material | tpppc260 |
| Cost Surcharges Labor | tpppc261 |
| Cost Surcharges by Equipment | tpppc262 |
| Cost Surcharges by Subcontracting | tpppc263 |
| Cost Surcharges by Sundry Cost | tpppc264 |
| Revenue Surcharges by Revenue Code | tpppc265 |
| Subcontracting Cost History | tpppc275 |
| Subcontracting Cost Forecast | tpppc276 |
| Cost Surcharges by Project | tpppc280 |
| Cost Surcharges by Cost Type | tpppc281 |
| Cost Surcharges by Cost Component | tpppc282 |
| Revenue Surcharges by Project | tpppc285 |
| Revenue Surcharges by Cost Component | tpppc286 |
| Sundry Cost History | tpppc295 |
| Sundry Cost Forecast | tpppc296 |
| Revenue History | tpppc305 |
| Forecast Extra Revenues | tpppc306 |
| Price-Fluctuation Settlements by Project | tpppc320 |
| Structural Materials to be Settled by Project | tpppc330 |
| Items to be Settled by Element | tpppc332 |
| Material Quantities to be Settled | tpppc340 |
| Labor Quantities to be Settled | tpppc341 |
| Equipment Quantities to be Settled | tpppc342 |
| Subcontracting Quantities to be Settled | tpppc343 |
| Sundry-Cost Quantities to be Settled | tpppc344 |
| Financial Interim Results | tpppc350 |
| Cost Control by Project | tpppc400 (only deleted) |
| Cost Control by Project/Cost Type | tpppc401 (only deleted) |
| Cost Control by Project/Cost Component | tpppc402 (only deleted) |
| Cost Control by Project / Material Control Code | tpppc410 (only deleted) |
| Cost Control by Project / Labor Control Code | tpppc411 (only deleted) |
| Cost Control by Project / Equipment Control Code | tpppc412 (only deleted) |
| Cost Control by Project / Subcontracting Control Code | tpppc413 (only deleted) |
| Cost Control by Project / Sundry Cost Control Code | tpppc414 (only deleted) |
| Cost Control by Project / Element | tpppc420 (only deleted) |
| Cost Control by Project/Element/Cost Type | tpppc421 (only deleted) |
| Cost Control by Project / Element / Cost Component | tpppc422 (only deleted) |
| Cost Control by Project / Element / Material Control Code | tpppc430 (only deleted) |
| Cost Control by Project / Element / Labor Control Code | tpppc431 (only deleted) |
| Cost Control by Project / Element / Equipment Control Code | tpppc432 (only deleted) |
| Cost Control by Project / Element / Subcontracting Control Code | tpppc433 (only deleted) |
| Cost Control by Project / Element / Sundry Cost Control Code | tpppc434 (only deleted) |
| Cost Control by Project / Activity | tpppc440 (only deleted) |
| Cost Control by Project/Activity/Cost Type | tpppc441 (only deleted) |
| Cost Control by Project / Activity / Cost Component | tpppc442 (only deleted) |
| Cost Control by Project / Activity / Material Control Code | tpppc450 (only deleted) |
| Cost Control by Project / Activity / Labor Control Code | tpppc451 (only deleted) |
| Cost Control by Project / Activity / Equipment Control Code | tpppc452 (only deleted) |
| Cost Control by Project / Activity / Subcontracting Control | tpppc453 (only deleted) |
| Cost Control by Project / Activity / Sundry Cost Control Code | tpppc454 (only deleted) |
| Cost Control by Project / Extension | tpppc470 (only deleted) |
| Cost Control by Project/Extension/Cost Type | tpppc471 (only deleted) |
| Cost Control by Project / Extension / Cost Component | tpppc472 (only deleted) |
| Cost Control by Project / Extension / Material Control Code | tpppc475 (only deleted) |
| Cost Control by Project / Extension / Labor Control Code | tpppc476 (only deleted) |
| Cost Control by Project / Extension / Equipment Control Code | tpppc477 (only deleted) |
| Cost Control by Project / Extension / Subcontracting Control | tpppc478 (only deleted) |
| Cost Control by Project / Extension / Sundry Cost Control Co | tpppc479 (only deleted) |
| Performance-Measurement Generate Codes | tpppc500 |
| Performance Measurement Activity | tpppc540 (only deleted) |
| Performance Measurement Activity/Cost Type | tpppc541 (only deleted) |
| Performance Measurement OBS | tpppc560 (only deleted) |
| Performance Measurement OBS / Cost Type | tpppc561 (only deleted) |