Archive / Delete Fully Paid Purchase Invoices (tfacp2250m000)

Session objective

Use this session to delete, archive, or archive and delete fully paid purchase invoices. All documents related to the purchase invoice, such as approval and payment documents, are also archived or deleted.

Fully paid invoices can be archived independently of the related general ledger transactions.

Purchase invoice data will only be archived or deleted if all related data, such as payments, are within the selection range.

Prerequisites

Before archiving or deleting purchase invoices, ensure to perform these tasks:

  • Write Off Payment Differences (tfacp2230m000)
  • Write Off Currency Differences (tfacp2240m000)
  • Recalculate Invoice-from Business Partner Balances (tfacp2245m000)
  • Print Control Account Checklist (tfacp2415m000)
  • Print Invoice-from Business Partner Open Entries (tfacp2421m000)

Invoked tables

This table shows the data that is archived and/or deleted:

One-time Business Partners tfacp202
Matched Purchase Invoice Transactions tfacp101
Authorization schemes tfacp102
Procurement Card Statement Header tfacp120
Procurement Card Statement Lines tfacp121
Open Purchase Items tfacp200
Payment Schedules tfacp201
Withholding Tax Amounts tfacp203
Supplier Invoice Indices tfacp204
Invoice Detail Lines tfacp205
Invoice Authorization History tfacp210
Purchase Requisitions tfacp230
Matched Procurement Card Statement Lines to Purchase Requisition tfacp235
Landed Cost Lines History tfacp239
Order Data for Approval tfacp240
Peg distributions tfacp241
Peg distributions planning details tfacp242
Stage payment lines tfacp243
Landed Cost Lines tfacp244
Packing Slip tfacp245
Loads, shipments and Freight Order tfacp246
Purchase consumptions tfacp249
Invoice related to Order Lines tfacp250
Invoice related to Receipt Lines tfacp251
Invoices related to Loads, shipments and Freight Order tfacp252
Invoices related to Purchase consumptions tfacp253
Landed Cost Lines by Invoice tfacp254
Peg distributions by Invoice tfacp255
Matching Data by invoice tfacp256 (only deleted)
Remittance Agreements tfacp302
Subcontracting invoices tfacp303
Spent hours by Purchase invoice tfacp304
Payment on subcontracting Invoices tfacp305
Subcontracting Payments by Payment tfacp306
Open Items A/P tfacp500
Open Items Payment-related Documents tfacp600
Invoices/Documents by Payment-related Documents tfacp601
Open Items Payment – Order Information tfacp602
Bad Debt Relief / Recovery (Purchase) tfgld180 (only deleted)
Bad Debt Tax Transaction Line Details (Purchase) tfgld182 (only deleted)