Archive / Delete Fully Paid Purchase Invoices (tfacp2250m000)
Session objective
Use this session to delete, archive, or archive and delete fully paid purchase invoices. All documents related to the purchase invoice, such as approval and payment documents, are also archived or deleted.
Fully paid invoices can be archived independently of the related general ledger transactions.
Purchase invoice data will only be archived or deleted if all related data, such as payments, are within the selection range.
Prerequisites
Before archiving or deleting purchase invoices, ensure to perform these tasks:
- Write Off Payment Differences (tfacp2230m000)
- Write Off Currency Differences (tfacp2240m000)
- Recalculate Invoice-from Business Partner Balances (tfacp2245m000)
- Print Control Account Checklist (tfacp2415m000)
- Print Invoice-from Business Partner Open Entries (tfacp2421m000)
Invoked tables
This table shows the data that is archived and/or deleted:
| One-time Business Partners | tfacp202 |
| Matched Purchase Invoice Transactions | tfacp101 |
| Authorization schemes | tfacp102 |
| Procurement Card Statement Header | tfacp120 |
| Procurement Card Statement Lines | tfacp121 |
| Open Purchase Items | tfacp200 |
| Payment Schedules | tfacp201 |
| Withholding Tax Amounts | tfacp203 |
| Supplier Invoice Indices | tfacp204 |
| Invoice Detail Lines | tfacp205 |
| Invoice Authorization History | tfacp210 |
| Purchase Requisitions | tfacp230 |
| Matched Procurement Card Statement Lines to Purchase Requisition | tfacp235 |
| Landed Cost Lines History | tfacp239 |
| Order Data for Approval | tfacp240 |
| Peg distributions | tfacp241 |
| Peg distributions planning details | tfacp242 |
| Stage payment lines | tfacp243 |
| Landed Cost Lines | tfacp244 |
| Packing Slip | tfacp245 |
| Loads, shipments and Freight Order | tfacp246 |
| Purchase consumptions | tfacp249 |
| Invoice related to Order Lines | tfacp250 |
| Invoice related to Receipt Lines | tfacp251 |
| Invoices related to Loads, shipments and Freight Order | tfacp252 |
| Invoices related to Purchase consumptions | tfacp253 |
| Landed Cost Lines by Invoice | tfacp254 |
| Peg distributions by Invoice | tfacp255 |
| Matching Data by invoice | tfacp256 (only deleted) |
| Remittance Agreements | tfacp302 |
| Subcontracting invoices | tfacp303 |
| Spent hours by Purchase invoice | tfacp304 |
| Payment on subcontracting Invoices | tfacp305 |
| Subcontracting Payments by Payment | tfacp306 |
| Open Items A/P | tfacp500 |
| Open Items Payment-related Documents | tfacp600 |
| Invoices/Documents by Payment-related Documents | tfacp601 |
| Open Items Payment – Order Information | tfacp602 |
| Bad Debt Relief / Recovery (Purchase) | tfgld180 (only deleted) |
| Bad Debt Tax Transaction Line Details (Purchase) | tfgld182 (only deleted) |