Documents to Sign (ttesg1100m000)

Use this session to maintain settings that define how specific documents must be signed.

Views/Actions

These options are available:

Current Versions
Shows the draft and actual versions of the documents. This is the default view option where the current session starts with.
Actual Versions
Shows the document versions that have status Actual.
Draft Versions
Shows the document versions that have status Draft.
All Versions
Shows all document versions.
New Version
Creates a new draft version of an existing actual document. In the draft version, changes can be made to the document.
Undo Changes
Changes that are made in the draft version are removed by removing the draft version of the document.
Activate Version
Activates the currently selected draft version of the document. If a document is activated, the status changes to actual. The document is verified whether it needs to be signed.

Field Information

Document

The type of document. This can be a predefined LN document or a customer defined document.

The document type determines the session in which a Signing dialog box is displayed after a user performs an action for which signing is required.

Custom Sequence

The sequence number of a document of type Customer Defined. Custom sequence is automatically generated for a new Customer Defined document.

Version

The version of the document. If a document has the status Actual, a new version must be created to change the document.

Description

The description of the table where the Customer Defined document relates to.

Signature Required

If this check box is selected, authentication is active and required.

All Users must Sign

If this check box is selected, any user who handles the document must sign. Without signing or invalid signing the action does not continue. If this check box is cleared, individual users can be set as a signer. Before a document can be made actual, at least one activated signer must exist.

In All Companies

If this check box is selected, the Signing dialog box is displayed, regardless of the company in which the action is performed. If this check box is cleared, specific companies for which signing is required can be set up. For the companies that are set to active, the Signing dialog box is displayed. For the other companies, the action continues without the requirement to sign.

Status

A document can have this status:

  • Draft: the document can be changed.
  • Actual: the document with this version is used to determine whether the Signing dialog box must be displayed. The Actual version of a document cannot be changed. To a change the document, you must create a new draft version by clicking New Version.
  • Closed: the document is closed, a new actual version of the document exists. If a draft version of a document is made actual, an existing actual version is set to Closed.
Version Text

If this check box is selected, a text is available that shows the reason why this version of the document is created.

Table

The table for which the Customer Defined document is set up for. In the maintenance session(s) for the table in the Customer Defined document, the Signing dialog box is displayed when you click Save or Delete.

Show User Notification

If this check box is selected, notification text must be displayed in the Signing dialog box.

User Notification

The notification text that is displayed in the Signing dialog box if the Show Notification check box is selected.

Signature Required

The Signature Required group box has these options:

  • Always
  • Only for

    A signature is required for the specified database action(s) such as, Insert, Modify and Delete. Applicable for a Customer Defined document.

  • Conditionally

    The Signing dialog box is displayed if at least one of the conditions is fulfilled.

    Conditions can be specified on the Conditions for Signing tab of the Document to Sign (ttesg1600m000) session.

    For a Customer Defined document, a field change can also be specified as a condition on the Sign on Field Changes tab of the Document to Sign (ttesg1600m000) session.

Request User Comments

If this check box is selected, a user comments text box is displayed in the Signing dialog box where the user can specify a comment.

Mandatory

If this check box is selected, the user must specify a user comment in the Signing dialog box. If this check box is cleared, specifying a user comment is optional.

Tracking
Edited on

The date of the first change that was made to the document.

Edited by

The user who made the first edit to the document.

Activated on

The date the document was made actual.

Activated by

The user who made the document actual.

Closed on

The date the document was closed.

Closed by

The user who closed this document version by making a next version actual.