Check Report Archiving Rules (ttaad3442m100)

You can enter the following run time conditions for a particular report:

• Package VRC where the report is stored
• Session that is used to print the report
• Company that is used to find the data

For details of the Report Archiving conditions, refer to the session.

The conclusion appears in a message box. Example messages:

• Report will be archived under specified condtions.
• Report will not be archived under specified condtions.

Evaluation of the condition:

The Report Archiving Rules are evaluated in a "most-specific-first" order. For this reason, if for a particular report multiple archive rules would be applicable, the most specific is chosen.

The following priority is applicable:

1. Package VRC
2. Session
3. Company

Example:

Suppose you have a report INVOICES, VRCs LOCAL and STANDARD, sessions SALES and SERVICE, and companies 200, 300, 400. The rules are defined as the following. Note that, for the sake of convenience, some fields are shortened, and check boxes are replaced by ALL.

Rule	Report	VRC	Session	Company	Active
1	INVOICES	ALL	ALL	ALL	Yes
2	INVOICES	LOCAL	ALL	200	No
3	INVOICES	LOCAL	SERVICE	200	Yes
4	INVOICES	LOCAL	SALES	ALL	Yes
5	INVOICES	LOCAL	ALL	300	No

• Rule 1 specifies that INVOICES must always be archived.
• Rule 2, being more specific, specifies that archiving INVOICES is not required in the localized VRC in company 200.
• Rule 3 specifies that report INVOICES from session SERVICE must also be archived in company 200.
• Rule 4 and 5 clash for SALES in company 300. Therefore, according to the priority, rule 4 is chosen.

The following is an example table with print jobs that also shows whether or not jobs will be archived based on the previous rules:

Job	Report	VRC	Session	Company	Archive?
1	Orders	STANDARD	SALES	200	No (no rule)
2	INVOICES	STANDARD	SERVICE	300	Yes (rule 1)
3	INVOICES	LOCAL	SALES	300	Yes (rule 4)
4	INVOICES	LOCAL	SALES	200	Yes (rule 4)
5	INVOICES	LOCAL	SERVICE	200	Yes (rule 3)