Terms and definitions
This document uses specific terms and definitions.
- Document
- A document is a file produced by an LN print session or a file provided by an external document provider. Each document is stored in the Document Store from where it can be used for further processing.
- Batch
- A batch is a group of documents produced by one print job.
- Document type
- A document type describes how a document of a specific category,
such as Sales Order Acknowledgement or Invoice, must look when it is distributed to
the receiver. A document type includes elements such as the email subject, email body
text, overlay page, and any additional attachments for the document.
You can use variables in the parts of the document type. Those variables are replaced by real report values when the document is distributed.
- Report rule
- A report rule defines report-specific settings that determine how a
report is processed and rendered. This includes instructions on how to split the
report into multiple documents, which report server or report design to use, and how
to map report fields to document type variables. You can define multiple report rules
for one report. Based on the outcome of an expression, one of the report rules is
selected. If no expression is valid, the default report rule for that specific report
is selected.
A report rule links a report to a specific document type.
- Receiver type
- A receiver is a person or organization who receives the document.
These receiver types are supported:
- Business Partner
- Contact
- Employee
- User
- Custom
- Destination type
- A destination is the place where the documents are to be sent. These
destination types are supported:
- Custom
- Fax
- Document provider
- A document provider provides documents that are to be distributed with Document Output Management. The documents are expected to be in a rendered format.
- Document provider fields
- The document provider specifies the document provider fields with data at the time a document is provided to Document Output Management.
- Document provider contexts
- A document provider can define zero or more contexts. A context can be used in Document Output Management to distinguish which document type parts to use when distributing a document. The document provider specifies the context when a document is provided to Document Output Management.
- Document provider rules
- Document provider rules can be defined for a document provider.
The mapping between the provider fields and the document type variable is defined in the document provider rule. You can define multiple document provider rules for one document provider. Based on the outcome of an expression, one of the rules is selected. If no expression is valid, the default document provider rule for that specific document provider is selected.
A document provider rule links a document provider to a specific document type.