Setting up document hub

You must initialize the document hub before using it. This initialization process adds these components:

  • Applications and its attributes.
  • Document Management Systems (DMS) and its document type attributes.

Start the Initialize Document Hub (ttdms3200m000) session to initialize the document hub. Run this session once. If a re-initialize is required the DMS document type is changed.

Before a document can pass the document hub, a mapping must be defined between the application attributes describing a document and the document management system attributes describing the same document.

The available document management system attributes depend on the document management system configuration.

For IDM DMS it depends on the attributes defined with the IDM document types.

For ODM DMS it depends on the ODM Object access index, each field of the access index is represented as a DMS attribute.

For each mapping also a DMS attribute called externalApplication is created. This attribute must get a Mapping Type fixed value with the value of an external application being defined in ODM. Use the External Applications (dmcom3100m000) session. The external application is only used when uploading documents to ODM. It defines defaults to be used in ODM for the upload.

To print an RFQ document using Document Output Management and store it in the IDM archive.

Use the RFQ document type created earlier.

To map the application attributes to the document management system (DMS) attributes:

  1. Start the Document Mapping (ttdms3550m100) session and select application infor.ln.dom.
  2. Add a new record to the Application Tables. Specify this property:

    • Table Name: tdpur105

  3. Save the record.
  4. In the left bottom part of this session add a new document type. Specify this information:
    • Document Type: MDS_GenericDocument
    • Upload: Yes
    • Download: Yes
  5. Save the record.
  6. Select the new document type, and notice that the attribute mappings are already filled on the right hand part of the session.
  7. If all mandatory attributes are mapped, the status of the document type is changed to Ready to Use.