Previewing documents
Two options are available for previewing documents.
Preview batch
Usually, documents are rendered and distributed when choosing the Document Output Management device. Afterwards, you can view the distributed document. To preview the document before it is distributed to the receiver, select the Use During Preview check box in the Document Types (ttrpi2510m000) session.
When printing the document to the Preview device, a 'Preview' batch is created.
When the preview looks fine, the preview batch can be converted to a real batch to be distributed in the normal way. Select the action in the Batches (ttrpi3500m000) session.
- Allowed
- No warning message is displayed. The preview result can be closed.
- Warn
- A warning message is displayed. The user can make a choice to cancel the batch or convert it to a distributable batch. The preview result can still be closed without converting or canceling the batch.
- Block
- A blocking message is displayed. The user must make a choice to cancel the batch or convert it to a distributable batch. The preview result cannot be closed without converting or canceling the batch.
Easy overlaying
You can preview a document with overlays without setting up the distribution for the document type. This is called easy overlaying and enables you to preview your document with your house style in an easy way.
You must create a document type that has the Split and Distribute Documents field set to No.
When you print the document to the Preview device, the document is stored in the Document Store, but is not distributed to any destination. Once the document is available in the Document Store, you can preview it including overlays and, if desired, send it to a destination using the Instant Distribution functionality.