Shipment Lines (whinh4131m000)

Use this session to view and maintain shipment lines. Use this session to maintain shipped quantities before you confirm the shipment line.

Note
  • The Shipping Sequence option is enabled if a shipping sequence exists for the selected shipment. Use the Shipping Sequence option from the References menu to start the Shipping Sequence (whinh4520m000) session.
  • You can view the projected shipment lines using the Projected Lines option from the Views menu. This option is available if the Projected Shipments in use check box is selected in the Inventory Handling Parameters (whinh0100m000) session.
  • This session allows you to access the Process Pro Forma Invoices (whinh4279m000) session using the Process Pro Forma Invoices option from the Action menu. This option is enabled only if the selected shipment line is set to status Frozen or Confirmed.
  • This session also allows you to access the Process Invoices (whinh4279m100) session using the Process Invoices option from the Action menu. This option is only enabled if the selected shipment line is set to status Confirmed.
Inventory ownership

If the vendor managed inventory (VMI) functionality is used, you can view and maintain inventory ownership records in the Shipment Line Ownership (whinh4138m000) session.

An inventory ownership record specifies the owner or owners of the items listed on the shipment line. Inventory ownership records are either generated or manually created, this depends on the ownership settings and the available inventory. For further details, see Shipment Line Ownership (whinh4138m000)

To start the Shipment Line Ownership (whinh4138m000) session, click Ownership in the appropriate menu.

For further information on ownership and vendor managed inventory, see Inventory ownership in Warehouse Management and Vendor managed inventory.

Note

You can view the peg distribution data for the selected shipment line using the Peg Distribution option from the References menu.

 

Shipment Line

All goods that are transported to a specific address on a specific date and time by using a specific route. An identifiable part of a load.

Shipment Line

The shipment line's position number.

Status

The shipment line's status.

Document Compliance Status

The document compliance status resulting from the global trade compliance or letter of credit checks performed for the shipment lines.

Parameter settings and settings for individual items, contract deliverables, sales orders, or purchase orders determine whether the document compliance includes letters of credit, global trade compliance, or both.

Document compliance checks are performed by LN for shipment lines when the shipment lines are confirmed.

You can also manually initiate the compliance checks using the Check Document Compliance option on the appropriate menu of the shipment or shipment line sessions.

Note

If global trade compliance or letter of credit checking is activated, the shipment lines can only be confirmed if the compliance status is Validated.

Manual

If this check box is selected, the shipment is manually created. If this check box is cleared, the shipment is generated from an outbound order line. This field is read-only.

Text

If this check box is selected, text is available.

Additional Cost Line

LN selects the check box if the item is a cost item. For more information, refer to Additional costs in Warehousing. The additional shipment cost shipment lines are initially generated in Warehousing and retrieved by Sales as cost orders when a shipment is confirmed.

Note

You cannot change additional cost lines that have the Confirmed status.

Freeze Mandatory

If this check box is selected, freezing shipments and loads is mandatory. This setting is taken from the Freeze Mandatory check box in the Warehousing Order Types (whinh0110m000) session.

Handling Unit Based Confirmation

If this check box is selected, the handling units of the shipment line must be confirmed before the shipment line can be confirmed. This setting is taken from the Handling Unit Based Confirmation check box in the Warehousing Order Types (whinh0110m000) session.

Complete

If this check box is selected, the handling units of the shipment line are confirmed and the shipment line can be confirmed.

Print Shipping Documents by External Application

If this check box is selected, the shipping documents are printed by an external application prior to shipment confirmation.

Complete

If this check box is selected, the shipping documents are printed by an external application prior to shipment confirmation.

Shipment Validation

If this check box is selected, shipment validation is activated. This setting is taken from the Shipment Validation check box in the Warehousing Order Types (whinh0110m000) session.

Peg Distribution

If this check box is selected, peg distribution exists for the selected shipment line.

Item
Item
Item

The item that is shipped.

Subject to Trade Compliance

If this check box is selected, the item is subject to global trade compliance checks.

Inventory Adjustment Date

The date used for updating the inventory and creating financial transactions.

Amount

The amount of the cost items is retrieved from the Pricing module in Common. Generated cost lines only have an amount and no quantity. For manual cost lines, both the amount and quantity can be specified. For more information, refer to Additional costs in Warehousing.

Note

The amount can be changed only when the change does not result in an amount of 0.0 .

Currency

The currency in which the amount is measured.

Stock Point
Lot

The shipped item's lot code.

Note

This field is mandatory only if Consolidate Stock Points in one Shipment Line check box is cleared in the Inventory Handling Parameters (whinh0100m000) session and the item is Lot Controlled (in inventory).

The value in this field is defaulted from the Shipment Line Stock Point Details (whinh4133m000) session if only one lot number is registered in this session.

In case multiple lot numbers exist, no value is specified in this field.

Serial Number

The unique identification of a single physical item. LN uses a mask to generate the serial number. The serial number can consist of multiple data segments that represent, for example, a date, model and color information, sequence number, and so on.

Serial numbers can be generated for items and for tools.

In the low volume scenario, LN uses the first in, first out or last in, first out outbound methods to fill this field with one of the available serial numbers stored in inventory. To change the value of this field, zoom to the Item - Serials and Warehouses (whltc5100m000) session and select a serial number for which the Available check box is selected. For further information, see To register serial numbers in the low volume scenario.

In the high volume scenario, this field is unavailable. To register serial numbers for serialized items that you issue, see To register serial numbers in the high volume scenario.

Effectivity Unit

A reference number, for example a sales order line or a project deliverable line, that is used to model deviations for a unit effective item.

Inventory Date

The inventory date.

Note

This field is mandatory only if Consolidate Stock Points in one Shipment Line check box is cleared in the Inventory Handling Parameters (whinh0100m000) session and the Outbound Method of the item is LIFO/ FIFO.

The value in this field is defaulted from the Shipment Line Stock Point Details (whinh4133m000) session if only one inventory date is registered in this session.

In case multiple inventory dates exist, no value is specified in this field.

E-item Revision

The revision code of the item.

Stock Point Details Present

If this check box is selected, stock point details are present for the shipment line.

Shipment Line Lots and Serials Incomplete

If this check box is selected, not all of the serial numbers of the serialized items and/or lot numbers to be shipped are registered.

To register lot numbers, click Stock Point Details.

To register the serial numbers of the item to be shipped, click Link Serial(s). In the Serialized Items (tcibd4501m000) that appears you can link the available serial numbers to the items listed on the shipment line.

Note that if no serial numbers are available, or an insufficient number of serial numbers is available, you can generate serial numbers in the Shipment Line Stock Point Details (whinh4133m000) session. To start the Shipment Line Stock Point Details (whinh4133m000) session, proceed as follows:

  • In the Shipment Lines (whinh4131m000) session, from the References menu, go to Shipment Line--> Stock Point Details.
Packaging
Package Definition

A particular configuration of items and their packaging. A package definition for an item can, for example, be the following: a pallet contains 12 boxes and each box contains 4 pieces.

Handling Unit(s) Present

If this check box is selected, handling units exist for the shipment line. The check box is selected when at least one handling unit is stored in the Shipment Line Handling Units (whinh4534m000) session.

Note

The check box is disabled when:

  • Handling units are not used. Use the Warehouse Master Data Parameters (whwmd0500m000) session or the Item Data by Warehouse (whwmd2110s000) session to determine if the handling units are used.

  • You create the shipment lines manually.

Specific Packaging

LN selects the check box when the handling unit generated on the shipment line is based on an alternative packaging definition or is based on a shipment line specific handling unit template. By default, the check box is clear. For more information, refer to Shipment line specific handling unit template

Note

To implement the Specific Packaging functionality, you must select the Handling Units in Use check box in the Warehouse Master Data Parameters (whwmd0100s000) session.

Quantity
Ordered Quantity

The planned issue quantity. This is the total quantity of the corresponding outbound order line.

Projected Quantity

The quantity of the projected shipment line.

This quantity is not changed in the course of the outbound flow, when the status of the projected shipment line changes between these statuses:

  • Projected
  • Open
  • Frozen
  • Confirmed
Note

This field is present if the projected shipment functionality is implemented.

Picked

The quantity of items picked for the shipment line.

If the Warehouse Inspections Overview (whinh3122m000) session is part of the outbound procedure, the items must be inspected before you can ship them. During inspections, items can be rejected. The rejection of items causes a difference between the Picked Quantity on the Outbound Order Lines (whinh2120m000) session and the Picked Quantity on the Shipment Lines (whinh4131m000) session. So, if the Warehouse Inspections Overview (whinh3122m000) session is part of the outbound procedure, the quantity in the current field is the approved picked quantity.

Example

You have an outbound order line with picked quantity 50. You approve 49 items and reject 1 item in the Warehouse Inspections Overview (whinh3122m000) session. This results in the following:

  • The picked quantity on the Shipment Lines (whinh4131m000) session becomes 49.
  • The approved quantity on the Outbound Order Lines (whinh2120m000) session becomes 49.
  • The rejected quantity on the Outbound Order Lines (whinh2120m000) session becomes 1.

If the Warehouse Inspections Overview (whinh3122m000) session is not part of the outbound procedure, the Picked Quantity on the Outbound Order Lines (whinh2120m000) session and the Picked Quantity on the Shipment Lines (whinh4131m000) session are the same.

Shipped Quantity

The actual quantity of goods on the shipment.

The default Shipped Quantity is equal to the Picked Quantity.

If the shipment line is not yet confirmed, you can manually decrease the Shipped Quantity. If you decrease the Shipped Quantity, LN increases the Not Shipped Quantity in Inventory Unit in the current session and the Expected Not Shipped Quantity in the Outbound Order Lines (whinh2120m000) session.

Related topics

Not Shipped Quantity in Inventory Unit

The quantity of picked or approved items that are not shipped.

Weight
Gross Weight

Gross weight of the goods shipped, including packaging.

Net Weight

Net weight of the shipped quantity, not including packaging.

Unit of Measure

Unit in which weights are expressed.

Order
Warehousing Order
Order

The origin of the order.

Allowed values

Order Origin

Set

The order set groups order lines of the same order.

The order lines are grouped if the following attributes match:

  • Ship-from partner
  • Ship-to partner
  • Ship-from address
  • Ship-to address
  • Carrier
  • Shipping date
  • Original company
Order Line

The warehousing order line number. If the order is generated by a package other than Warehousing, this number is the same as the original order line number.

Sequence

The sequence number of the warehousing order line.

BOM Line

The line number within the bill of material.

Sales Sequence

The sequence number on the originating sales order line.

Extra Intrastat Info

Statistical import/export data that is not available as standard information in LN, but which is required on the sales listing or the Intrastat declaration by some of the EU member states.

You can add up to 15 data fields to the Intrastat statistical data by defining them as extra Intrastat information set. You can assign the extra Intrastat information sets to warehouse order lines.

Reference

Reference

Note

The reference is derived if the shipment line reference distribution is present.

Shipment Reference
Customer Order

The number of the sold-to business partner's purchase order.

Ship-to Address

The address to which the goods are shipped. The ship-to address is retrieved from the shipment header. For more information, refer to Load building based on the Single Ship-to Code per Load check box.

Delivery Point

Delivery Point For more information, refer to Shipment building based on delivery points.

Note

If the Single Delivery Point per Shipment check box is selected, LN retrieves the value from the Delivery Point field of the Outbound Order Lines (whinh2120m000) session.

Delivery Point

The description or name of the code.

Additional Costs

The field determines whether additional costs are (re)calculated during shipment confirmation or not.

This field can have the following values:

  • Not Calculated: LN calculates the additional costs.
  • Modified: The additional costs are recalculated because of change in the shipment composition, depending on the Recalculation of Additional Costs parameter in the Sales Parameters (tdsls0100s000) session. The regeneration of additional cost lines does not effect the lines that are inserted manually.
  • Calculated: The additional costs are calculated.
  • Not Applicable: The additional costs for shipments is not applicable.

For more information, refer to Additional costs in Warehousing.

Method of Additional Cost Calculation

The field determines the method in which the additional costs are calculated on the specific order.

Allowed values:

  • Header Based: Additional costs are calculated based on the value of the shipment header.
  • Line Based: Additional costs are calculated based on the value of the shipment line.
  • Not Applicable: The additional cost for shipments is not applicable.
Cost for Line

The field determines the additional costs linked to the specific shipment line for which the additional costs are calculated.

Staging Location
Warehouse

The code of the warehouse.

Site

A business location of an enterprise that can maintain its own logistical data. It includes a collection of warehouses, departments and assembly lines at the same location. Sites are used to model the supply chain in a multisite environment.

These restrictions apply to sites:

  • A site cannot cross countries. The warehouses and departments of the site must be in the same country as the site.
  • A site is linked to one planning cluster. Consequently, all warehouses and work centers of a site must belong to the same planning cluster.
  • A site is linked to one logistic company.

You can link a site to an enterprise unit or an enterprise unit to a site.

If an enterprise unit is linked to a site, the entities of the site belong to the enterprise unit. Conversely, if a site is linked to an enterprise unit, the entities of the enterprise unit belong to the site.

Staging Location
Shipping Container
Load

The load of the shipment that contains the shipment line.

Shipping Container

The shipping container of the shipment that contains the shipment line.

Bill of Lading
Print Bills of Lading

If this check box is selected, LN prints a shipment line on the bill of lading.

Cluster Line

Position number of the bill of lading on which one or more position numbers of the shipment are clustered. This number refers to an existing position number of the shipment.

Hazardous Material

If this check box is selected, the shipment contains hazardous material.

Class of Risk

A code indicating the type of hazard. This code is only used if a shipment has been flagged as containing hazardous material.

Acceptance
Source Acceptance Required
Source Acceptance

If this check box is selected, the goods must be accepted by a customer representative at the contractor or supplier location. This activity is part of the shipping process.

Note

LN selects this field during the shipment line creation, when the Acceptance Point field in the Outbound Order Lines (whinh2120m000) session is set to Source Acceptance or Source and Destination Acceptance.

Accepted Quantity

The accepted quantity expressed in the inventory unit.

Note
  • The default value is 0.
  • To accept the entire picked quantity, click Accept in the appropriate menu. This field will then be filled with the picked quantity.
  • You cannot adjust the quantity in this field if:

    • The shipment line contains handling units, stock point details, or packing materials. Accepted quantities are adjusted in the relevant sessions.
    • The current shipment is not submitted for acceptance.
    • Acceptance is completed for the current shipment line.
Text

The text related to the source acceptance.

Note

The field cannot be modified when the shipment Status is set to Confirming or Confirmed.

Destination Acceptance Required
Destination Acceptance

If this check box is selected, the goods must be accepted at the customer location. This activity is part of the receiving process.

Note

LN selects this field during the shipment line creation, when the Acceptance Point field in the Outbound Order Lines (whinh2120m000) session is set to Destination Acceptance or Source and Destination Acceptance.

Rejected Quantity

The quantity of the inventory that is rejected at the customer location expressed in unit of the inventory specified in the shipment.

  • This field is enabled if the Destination Acceptance check box is selected.
  • The value in this field can be modified if the shipment Status is set to Confirmed.
  • This field cannot be modified when the shipment header field Accepted in the Shipments (whinh4130m000) session is selected.
Text

The text related to the destination acceptance.

Note

This field is disabled when:

  • The shipment Status has the value other than Confirmed.
  • The Accepted check box is selected in the shipment header in the Shipments (whinh4130m000) session.
Customs Value

The commercial price per unit quantity of the line item, expressed in the order currency.

Note

Because this field is meant for customs evaluation purposes, the sales price is defaulted.

Customs Value Currency

A generally accepted medium of exchange such as coins, treasury notes, and banknotes.

The following currency types are available in LN:

  • Home currency, which is used internally by companies to calculate costs, record budgets, and register tax amounts
  • Transaction currency, which is used in transactions with business partners, such as orders and invoices
Country of Origin

The item's country of origin. In some countries it is required in some countries to print the country of origin on shipping documents.

When Items originating from international suppliers are received, inspected, and put away anonymously in the warehouse, the link with the country of origin is lost. Therefore, these items have no reference to their country of origin when picked and shipped at a later stage. The country of origin of the shipment line is defaulted from the Country of Origin field of the Items (tcibd0501m000) session. If the goods of a shipment were purchased in a different country, you can change the country of origin in this field. LN prints the country of origin on the shipping manifest. If the shipping manifest is printed, you cannot change the country of origin.

EDI Confirmed Received Quantity

The quantity received and confirmed by the customer.

This is used to show any discrepancies between the shipped quantity and the received quantity.

Automatic Adjustment of Quantity Not Shipped

If this check box is selected, LN creates and processes an automatic adjustment for any quantity not shipped (that is, where the value of the Shipped Quantity is less than the value of the Picked Quantity in the current session). The unshipped quantity is also removed from the inventory.

If this check box is cleared, and there is an unshipped quantity, the quantity is left on the staging location. You can then transfer that quantity to another location to perform another adjustment, or return it to bulk or pick locations.

Reason

The reason code for the adjustment. This field is mandatory if the Automatic Adjustment of Quantity Not Shipped check box is selected.

Not Shipped Inventory Paid by

The party that is to pay for the unshipped goods if the unshipped goods must be removed from the inventory by means of an adjustment order.

Unshipped goods are removed from the inventory by means of an adjustment order if the Automatic Adjustment of Quantity Not Shipped check box is selected.

Allowed values

  • According to Terms and Conditions
    The owner of the inventory pays for the unshipped goods. The owner is displayed in the Shipment Line Ownership (whinh4138m000) session. However, note that if the Inventory Discrepancies Paid by Business Partner check box of the Logistics Terms and Conditions (tctrm1140m000) session is cleared, the own company is to pay.
  • Own Company
    The own company pays for the unshipped goods.

This field is unavailable if the current shipment line is confirmed or if the Automatic Adjustment of Quantity Not Shipped check box is cleared.

Specification
Configuration
Allocated to Sold-to Business Partner

The sold-to business partner to which the inventory is allocated.

LN can use the items supplied by the current order to fulfill an order for this sold-to business partner. LN does not use these items to other business partners.

Allocated to Ship-to Business Partner

The ship-to business partner to which the inventory is allocated.

Option List ID

The identification of the options and features for a configured item. The ID is used in the item specification to match supply and demand.

The ASN specifications include the option list ID. The ASN specifications are populated from the Inbound Order Lines (whinh2110m000) session. In turn, the specifications on the inbound order line are populated from the purchase schedule line.

For configurable purchased items in Warehousing, only the option list ID is part of the specifications. This means that inventory is maintained per option list ID and is the total of inventory of all product variants with the same option list ID.

Note
  • The field is displayed only if the Assembly (APL/ASC/ASL) check box is selected in the Implemented Software Components (tccom0100s000) session.

  • The field is populated only for configurable purchased items and manufactured assembly (FAS) items.

Derived from Product Variant

A unique configuration of a configurable item. The variant results from the configuration process and includes information such as feature options, components, and operations.

Example

Configurable item: electric drill

Options:

  • 3 power sources (batteries, 12 V or 220 V)
  • 2 colors (blue, gray).

A total of 6 product variants can be produced with these options.

Description

The description or name of the code.

Additional Information
Additional Field

User-defined fields of various field formats that can be added to various sessions, in which users can edit these fields. No functional logic is linked to the contents of these fields.

Additional information fields can be linked to database tables. When linked to a table, the fields are displayed in the sessions corresponding to the database tables. For example, a field defined for the whinh200 table is displayed as an extra field in the Warehousing Orders (whinh2100m000) session.

The contents of additional fields can be transferred between database tables. For example, the information specified by a user in additional information field A of the Warehousing Orders (whinh2100m000) session is transferred to additional information field A in the Shipments (whinh4130m000) session. For this purpose, additional information fields with identical field formats and field name A must be present for the whinh200 and the whinh430 tables (whinh430 corresponds to the Shipments (whinh4130m000) session).

Specification
Demand Peg
Specification

If this check box is selected, specifications are present for the items included in the current shipment line.

Sold-to Business Partner

The sold-to business partner to which the inventory was allocated.

LN can use the inventory specified by this record for the business partner specified by this field; LN does not use this inventory for any other business partner.

Business Object Type

The type of order to which the inventory was allocated, such as, Sales Order, or Service Order.

Note

The following fields are always used in combination; together, they identify the relevant order or order line:

  • Business Object Type
  • Business Object
  • Business Object Reference
Business Object

The order, or order line, to which the inventory was allocated.

Note

The following fields are always used in combination; together, they identify the relevant order or order line:

  • Business Object Type
  • Business Object
  • Business Object Reference
Business Object Reference

The order line number of the originating order to which the items have been allocated.

Reference

A reference code to which the inventory was allocated.

LN can use the inventory specified by this record to fulfill a demand specified by this reference and for no other purpose.

LN can use this field in two ways:

  • If the Sold-to Business Partner field is filled, LN uses the Reference field to record a reference code defined by a customer.
  • If the Sold-to Business Partner field is empty, LN uses the Reference field to record an internal reference.

You can use a reference code to keep a collection of parts linked together, even if they follow different routings, for example, if some of the parts are transported to a subcontractor to be returned later.

Indicator

The next step of the shipment procedure that must be carried out for the shipment line.

Activity

The session used to carry out the next step of the shipment procedure that must be carried out for the shipment line.

Related topics

 

Option List

Displays the options and features that are linked to the option list ID.

Accept

Accepts the current shipment line.

If required, adjust the accepted quantity in the Source Accepted Quantity field in the Shipment Lines (whinh4131m000) session before using this option. If the current shipment line contains handling units, stock point details, or packing materials, you must update the accepted quantities in the relevant sessions.

This option is unavailable in one of the following cases:

  • You updated the quantity in the Source Accepted Quantity field and saved the Shipment Lines (whinh4131m000) session.
  • After you unfreezed the current shipment line to modify the source acceptance.

For more information, refer to Shipment acceptance DD 250 and Modify source acceptance.

Compose Shipping Structure

Starts the graphical browser that is used to compose shipments. The graphical browser displays the shipment and shipment lines. The root of the tree structure is the warehouse ID.

This option is unavailable if the Allow Changes to Shipment check box is selected for the shipment of the current shipment line.

Print Shipments

Starts the Print Shipments (whinh4430m000) session. By default, LN starts this session to print the report.

Stock Point Details
Freeze

Freezes the load, shipment, or shipment line.

Re-open

Reopens the shipment line.

Confirm

Confirms the shipment line.

If present, the linked handling units are also confirmed, unless the Handling Unit Based Confirmation check box is selected for the shipment line. A handling unit is confirmed if the Confirmed for Shipping is selected for the handling unit.

If the Freeze Mandatory check box is selected and the status of the shipment line is Open, this option is unavailable.

If global trade compliance or letter of credit functionality is set up, document compliance checks are performed when you confirm the shipment line. If the validation is unsuccessful, the status is set to Validation Error and the shipment line is not confirmed. For more information, refer to Global trade compliance in Warehousing and Letter of credit.

Check Document Compliance

Performs the global trade compliance or letter of credit checks for the current shipment line. For more information, refer to Global trade compliance in Warehousing and Letter of credit.

Document Compliance Check Results
Generate Handling Unit

Generates a handling unit for the selected shipment line.

Handling Units

Displays the handling units for the selected shipment line.

Alternative Package Definition
Specific Packaging

Starts the Handling Unit Templates (whwmd4160m000) session. For more information, refer to Alternative handling unit structures.

Handling Unit Tree

Displays the handling unit tree structure of the selected shipment line.

Open Lines

Displays the open shipment lines of the current shipment.

Frozen Lines

Displays the frozen shipment lines of the current shipment.

All Lines

Displays all shipment lines of the current shipment.

Product Configuration

Displays the relevant configuration of the assembly item, if the item is a manufactured item with order system FAS (the Support FAS items for 'Sell Multiples of Same Configuration'? check box cleared Warehouse - Handling Unit set-up Wizard (whwmd2500m100) session), the serial number is required. If Consolidate Stock Points in one Shipment Line check box is selected in the Inventory Handling Parameters (whinh0100m000) session, first serial number from the distribution is picked. For more information, refer to Store finished generic items.

Link Serial(s)

Starts the Serialized Items (tcibd4501m000) session to link serial numbers to the items of the shipment line. The serial numbers that you link are displayed in the Shipment Line Stock Point Details (whinh4133m000) session.

If the serial number that you select in the Serialized Items (tcibd4501m000) session is linked to an item listed in the shipment line, a message to that effect appears when you close the Serialized Items (tcibd4501m000) session. In that case, you must generate new serial numbers in the Shipment Line Stock Point Details (whinh4133m000) session.

For further information, see To register serial numbers in the high volume scenario and Serialized items in Warehousing.

Remove Handling Unit

Removes the handling unit from the selected shipment line.