Contract Quotes (tsctm2100m000)Use this session to maintain service-contract quotations.
Contract Quote Search Argument An alternative form of a description used for convenience during searching. A search key is usually an abbreviation, an acronym, or a mnemonic alternative to a full description. Contract Type A way of categorizing contracts based on similarities and shared characteristics. Each contract type is identified by an alphanumeric code of up to three characters. Quote Date The date on which the quotation was created. Expiry Date The date on which the contract quotation expires. Quote Status Sold-to Business Partner The business partner who orders goods or services from your organization, who owns the configurations you maintain, or for whom you perform a project. Usually a customer's purchase department. The agreement with the sold-to business partner can include:
Sold-to Business Partner The business partner's name. Address The address code. Contact The contact person who deals with the quotation in the business partner's organization. First Invoice Reference The reference by which the sold-to business partner identifies the purchase order. This reference is printed on the service contract or quote. Second Invoice Reference A user-definable reference to be printed on the quotation. Quote Text If this check box is selected, the quotation has an associated text that you can view by clicking the Text button. Service Office The service department or sales office responsible for the service contract or service-contract quotation. Note The service office determines the home currency and the financial company. Internal Sales Representative The sales representative responsible for this contract quotation. Line of Business A group of customers, suppliers, or employees that work in the same business sector. Lines of business can be used as selection criteria when generating reports or inquiries of statistical and historical data. Sales Price List The highest level used to record prices and discounts for a group of customers and/or suppliers. The price and discount can be determined by linking a price list code to a sales order. Probability Percentage A percentage indicating the probability the quotation will be accepted by the business partner. Success/ Failure Indicates the reason for the business partner's acceptance or rejection of the quotation. Header Text If this check box is selected, the quotation has an associated header text that appears on the top of each page. Tax Classification An attribute of order header and order lines that you can use to define tax exceptions for the transactions. LN retrieves the default tax classification from the invoice-from and invoice-to business partners. Important! For example, you can use the tax classification to indicate the following:
Description The description or name of the code. Footer Text If this check box is selected, the quotation has an associated footer text that appears on the bottom of each page. Calculated The sales amount of the contract quotation calculated based on the related coverage terms, cost terms, and configuration lines. Sales Amount The calculated sales amount can be altered resulting in the total sales amount of the contract quotation. Cost Amount The cost amount of the contract quotation calculated based on the related coverage terms, cost terms, and configuration lines. Cost Amount A generally accepted medium of exchange such as coins, treasury notes, and banknotes. The following currency types are available in LN:
Gross Margin The gross margin (GM) expressed as a percentage. Business Partner The business partner to which you send invoices. This usually represents a customer's accounts payable department. The definition includes the default currency and exchange rate, invoicing method and frequency, information about the customer's credit limit, the terms and method of payment, and the related pay-by business partner. Address The invoice-to address code. Contact The contact person in the business partner's organization, who deals with invoices related to the quotation. Installment Template The code that identifies the installment template. Note
Define Installment Template per Configuration If this check box is selected, the installment template is specified for every configuration line that has coverage terms linked. Note When you create the contract quotation, the value in this field is defaulted from the Contract Management Parameters (tsctm0100m000) session. Payment Terms Agreements about the way in which invoices are paid. The payment terms include:
The payment terms allow you to calculate:
Late Payment Surcharge The percentage that is charged over the goods amount or over rendered services that the recipient of the invoice must pay if the invoice is not paid within a specified period. Installment Text If this check box is selected, the contract quotation has an associated installment text. This text is printed on all installments of the derived service contract. Currency The currency, which is specified in the service-contract quotation. Exchange Rate Type A way to group currency exchange rates. You can assign different currency exchange rates to different invoice-to business partners and/or to different types of transactions (purchase, sales, and so on). Rate Determiner The method to decide which date is used to determine the exchange rates. During the composing process, all amounts in foreign currencies are converted to the home currency, based on the determined exchange rate. Rate/Rate Factor The factor by which an amount in a different currency is multiplied to calculate the amount in the currency base. Rate/Rate Factor The rate for one currency base-unit. Tax Country The country in which you must pay/report the value-added tax (VAT). The tax country can be different from the country where services or goods are delivered. Default value If the tax code is taken from the location address, the country of the location address. Otherwise, the country of the sold-to BP address. Tax Code The tax code for the tax country. LN determines the default tax code as follows: If destination sales tax is applicable, the tax rules will be consulted based on:
If no tax code is found, the tax rules will be consulted again based on:
If no tax code is found, or if the destination sales tax is not applicable, the tax code as specified for the related service department will be used. Note
Business Partner The business partner from whom you receive payments. This usually represents a customer's accounts payable department. The definition includes the default currency and exchange rate, the customer's bank relation, the type of reminders you send to the business partner, and the frequency of sending reminders. Address The business partner's address code. Contact The contact person in the pay-by business partner's organization. Duration The duration of the service-contract quotation. Note If terms are linked to the service-contract quotation, you can no longer change this field. Period Unit of Quote Duration The time units in which the duration is measured. Note If terms are linked to the service-contract quotation, you cannot change this field. Effective Date of Current Contract The effective date of the derived service contract. Expiry Date The expiry date of the derived service contract. Pricing Method The pricing method indicating how the contract price is determined. Allowed values Percentage of Sales Value If the pricing method used is Sales Value of Configuration, a percentage value is required. Note This percentage value must be greater than zero. Overtime If this check box is selected, you can use overtime in the service contract's implementation. Service Contract The number of the contract derived from this quotation. Contract Renewal If this check box is selected, you can renew an active or an expired contract. Contract renewal enables you to update the expiry date of a service contract by a particular period of time. The contract coverage terms remain intact. Note You can only use contract renewal if you select this check box when you create the first contract (after the contract quotation is processed to a service contract). Period Unit The period unit of the renewal period. Note The renewal period is applicable and mandatory only if the Contract Renewal check box is selected. Price Indexation If this check box is selected, indexation applies to the service contract. Indexation Start Date The effective date for the indexation. Indexation Interval The period after which indexation is carried out. Example If the service-contract duration is two years and the indexation period is six months, indexation is carried out four times. Period Unit The period unit of the indexation period. Incidental changes If this check box is selected, incidental changes apply to the service contract. Penalty If incidental changes are applied to an active service contract, you can enter here a penalty amount that the sold-to business partner must pay. Recognize Revenue per Configuration If this check box is selected, revenue cognition is done per configuration of the contract. This will give additional information as to how much each of the configurations under the contract is contributing to the total revenue. If this check box is cleared, revenue recognition is carried out for the contract. Based on Provision This is a percentage value by which a portion of the total contract amount can be kept without recognizing till the end of the period. When the contract period is over, the provision amount can be recognized. This provision will enable to take care of any contingences like cancellations, closure or changes to contract that can affect the revenue to be recognized. In order to prevent over-recognition of the amount, usually a certain provision is given. Based on the buffer that the company deems to be necessary, provision percentage is given.
Accept Quote Use this command to change the status of the service contract quotation to Accepted (for Contract). Note This command is enabled when the status of the service contract quotation is Printed. Make Correction Use this command to set the status of the service contract quotation to Free. Note This command is enabled when the status of the service contract quotation is Accepted (for Contract), Printed or Canceled. Cancel Quote Use this command to set the status of the service contract quotation to Canceled. Note This command is enabled when the status of the service contract quotation is Printed.
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