Using number groups and series

You can identify orders, contracts, invoices, and other documents by their order number or document number. The document number includes the series code followed by a sequential number.

For example, you can use series to identify:

  • Business partners
  • Addresses
  • Purchase contracts
  • Sales orders
  • Production orders
  • Service orders
  • Warehousing orders
  • Freight orders
Note

For financial documents, you must define the series and document numbers in the Transaction Type Series (tfgld0114m000) session in Financials. For more information, refer to Creating document numbers by transaction type.

Number Groups:

You use number groups to assign series sets to different types of orders, documents, and other records. For each number group you define:

  • One or more series codes
  • The length (number of characters) of the series code
  • The starting number (first free number) of each series

Series Code:

You can define alphanumeric series codes of up to 8 characters. The maximum length of the series code plus the number within the series is 9 characters.

To use the series for a type of document or record, you must assign the number group to the document type or record type. You can assign a number group to only one type of document or record.

As the series codes can be alphanumeric, the generated document numbers can be alphanumeric and they can consist of up to nine characters.

Note

You can use identical numbers for related records. For more information, refer to Using dedicated number groups.

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