| | Creating direct debit mandatesUse the Direct Debit Mandate (tfcmg0127m000) session to create valid direct debit mandates
that must be linked to direct debit advice. The direct debit mandate
information is required in the SEPA direct debit file. By default, the
mandate-related tags are activated in the XML Payment/Receipt
layout. In this session, you can activate a mandate only if the
following fields have been entered: - Payment Company
- Pay-by Business Partner
- Business Partner Bank
After you have activated the direct debit mandate, it can be
used in the direct debit advice. Mandate fields | Field | Description |
|---|
| Direct Debit Mandate | The mandate’s sequence number. By default, the
last mandate number is incremented when you add a new
mandate. | | Mandate Version | A sequence indicating the version of the direct debit
mandate. This number is used when a mandate is
amended. | | Mandate Status | See below. |
Mandate Status | Status | Description |
|---|
| Not Active | The mandate can be changed, but cannot be used in the direct
debit advice. | | Active | The mandate cannot be changed except for the First Collection Date and the Final Collection Date fields. The mandate can be used
in the direct debit advice. | | Canceled | The mandate can no longer be used. | | Expired | The mandate can no longer be used. | | Amended | The mandate has been changed and a new mandate with a reference
to this one has been activated. The amendment date and amendment reason can be
changed. When the amendment data is referenced in a direct debit file, the
mandate can no longer be changed. |
Creditor Details | Field | Description |
|---|
| Payment Company | The company that initiates the direct debit. Used in
the mandate selection process in the direct debit
advice. | | Creditor Identifier | The creditor identifier of the company that
performs the direct debit. The default value is retrieved from the Creditor Identifier field in the General Company Data (tccom0102s000) session, and can be overwritten if
required. | | Invoice Company | The invoice company from which the direct debit
process is initiated. For information purposes only. |
Debtor Details | Field | Description |
|---|
| Pay-by Business Partner | The customer whose bank account will be
debited. Used in the mandate selection process of the direct debit
advice. | | Business Partner Bank | The bank account of the customer that will be
debited. | | Invoice-to Business Partner | The invoice customer. For information
purposes only. |
Mandate Details | Field | Description |
|---|
| External Reference | The mandate reference or identifier if they are
generated by an external system. | | Date of Signature | The date of the signature of the
mandate. | | Recurring Collection | If this check box is selected, the collection is recurring. Otherwise, the collection is a one-off. This
information is used to determine the sequence type. | | Pay-by Business Partner Bank Reference | For an electronic mandate, the
validation reference of the customer bank. Used in the electronic signature tag
in the direct debit mandate. | | Sequence Type | For more information, refer to Sequence Type below. | | First Collection Date | The date from which collections can be
carried out. - The planned debit date of the direct debit advice
cannot be before the first collection date.
- If you leave this field empty, no check is performed on
the first collection date.
| | Final Collection Date | The date until which collections can be
carried out. - The planned debit date of the direct debit advice
cannot be after the final collection date.
- If you leave this field empty, no check is performed
on the final collection date.
| | Cancellation Date | The date of cancellation,
if applicable. For information purposes only. | | Date of Last Bank File | When a direct debit file is created which
references a mandate, the date of the last bank file of the mandate will be
updated. This field and the Recurring Collection field are used to determine the
sequence type. | | Text for Electronic Signature | If this check box is selected, additional text
information exists for the mandate. For example, to include the electronic
signature. |
Sequence Type The value of this field is determined by the value of the Recurring Collection and Date of Last Bank File fields, as shown in the
following table: | Recurring Collection | Date of Last Bank File | Sequence Type | Code |
|---|
| Selected | Empty | First | FRST | | Selected | Specified | Recurring | RCUR | | Cleared | N/A | One-off | OOFF |
Note - For a mandate with status Active, to reset the sequence type from Recurring to First, from the appropriate menu,
select Reset Sequence Type to First.
- If a mandate is used for the first time, and the status of a
direct debit batch is reset or the anticipated receipt is rejected during bank
reconciliation, the sequence type of the mandate is automatically reset to First.
Amendment Details | Field | Description |
|---|
| Original Mandate and Mandate Version | A reference to the original mandate after an
amendment. Used to enable publication of the original mandate information in
the direct debit file. The original mandate version referenced here must be
an active version. When the amended mandate is activated, the original
mandate’s status changes to Amended.
| | Amendment Date | The date of the amendment. | | Amendment Published | If this check box is selected, a direct debit file was
created for the first time using an amended mandate. Therefore, you can no
longer change this mandate. | | Amendment Reason | The reason for the amendment. |
Print Direct Debit Mandate (tfcmg0427m000) To print direct debit mandates, specify a range of mandates,
versions, and statuses. | |