Budget check in purchase requisitions

Purchase requisition process

• Create a new purchase requisition line, in the Purchase Requisition (tdpur2600m000) session, specify the item and order quantity.
• Select the requisition line, and click Budget Account Distribution. The Budget Account Distribution (tcbgc1100m000) session opens. Delete the line and insert the GLcode defined for the budget account.
• Click Submit to submit the requisition. If an exception occurs See: To handle budget exceptions.
• Review the status, the Status changes from Created to Pending Approval.
• Approve the requisition, the status changes to Approved.
• Click Convert Purchase Requisitions to convert the requisition to purchase order.

Budget check process

• The execution of budget check process depends on the parameter option you select in the Budget Control Policy (tfbgc0110m000) > Purchase Requisitions tab:
  • At purchase requisition entry when you select Document Entry option
  • At submitting the requisition when you select Document Submittal option
  • At the approval of requistion when you select Document Approval option.

Budget balances

Review the budget balances. The budget balance of type commitment is updated and the allotment amount is reversed.

• Review the Commitment and the Allotment fields in the Budget Balances (tfbgc3500m000) session.
• Review the budget transactions generated in the Budget Transactions (tfbgc4500m000) session.