Match and approve purchase invoices

To match purchase invoices is one step in the purchase invoice procedure.

After the invoice is fully matched, you can approve the invoice.

Note

In a multicompany structure, you can set up multicompany purchase invoice matching.

You can match Invoice Related to Purchase Orders to either:

  • Receipts of the ordered goods
  • Purchase orders

You can match Invoice Related to Landed Costs to landed cost receipt lines.

You can match Invoice Related to Freight Orders to freight orders.

You can process purchase invoices in two ways:

  • Process individual purchase invoices manually
  • Match and approve ranges of purchase invoices in a background job.

You can refer to these topics for more detailed information on working with purchase invoices:

Note
  • If a receipt schedule is linked to the terms of payment of the invoice, you perform the described actions on the receipt schedule lines rather than on the invoice.
  • A purchase invoice can be used either in the match to receipts procedure or in the match to orders procedure. For example, if during automatic matching you have partially matched a purchase invoice to receipts, you cannot manually match the remaining invoice amount with a purchase order line.
  • In addition, purchase order lines can be used either in the match to receipts procedure or in the match to orders procedure. As a result, if you want to match a purchase invoice to multiple order lines, you must use the same matching procedure for all the order lines.
  • To avoid problems, you can use the same matching procedure in all cases.

  • If you use payment agreements, LN can only match invoice lines with purchase order lines that have the same payment agreement.

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