| Hold reasonsDefining hold reasons To define hold reasons, use these sessions: Assigned Approvers (tfacp0130m000) Define the assigned approvers. Hold Reasons (tfacp0120m000) Define the hold reasons. You can optionally select a default
assigned approver for each hold reason.
Automatically linking hold reasons to registered
invoices You can set up LN to automatically
link hold reasons to registered invoices. To automatically link hold reasons: Invoice-from Business Partner (tccom4122s000) To automatically block all registered invoices from a specific
business partner, select a default hold reason in the Hold Reason for Purchase field. LN automatically links
this hold reason to all registered invoices from the invoice-from business
partner. ACP Parameters (tfacp0100m000) To automatically block all registered invoices, select a
default hold reason in the Hold Reason for Registered Invoices field. LN automatically links
this hold reason to all registered invoices of business partners for which you
do not select a specific hold reason.
The hold reasons at business partner level
override the global hold reason. Note - If you define a default hold reason, LN automatically links
a default hold reason to registered invoices for which no payment approval is
required.
- If payment approval is required for the invoice and the user
who registers the invoice is authorized to approve the payment, LN does not link a
default hold reason to the invoice. In the Purchase Invoice Entry (tfacp2600m000) session, the Hold Reason field remains empty. However, if the user
does not have sufficient authorization, LN links a default
hold reason to the invoice.
Manually linking hold reasons to registered
invoices If no default hold reason is defined in the ACP Parameters (tfacp0100m000) session, you can manually add a hold reason to an
invoice. If a default hold reason is defined, you can always change the hold
reason of an invoice. You can manually enter, change, or remove, the hold reason and
the assigned approver in these sessions: - Purchase Invoice Entry (tfacp2600m000)
- Purchase Invoice Inquiry (tfacp2600m100)
- Process Purchase Invoices (tfacp2107m000)
Note When payments are processed in the Bank Transactions (tfcmg2500m000) session and the Anticipated Payments (tfcmg2110s000) session, LN does not check
whether invoices are blocked, because in these sessions the invoices are
registered afterwards. Removing the hold reason If you are an assigned approver, you can remove the hold reason and in this way, release the
invoice for further processing. To remove the hold reason: - Start the Authorize Purchase Invoices (tfacp1142m000) to list the invoices that require
authorization. If a hold reason is linked to the invoice, the Hold Reason column displays the hold reason.
- Select the invoice and from the appropriate menu, select Purchase Invoice Inquiry. The Purchase Invoice Inquiry (tfacp2600m100) session starts.
- On the Miscellaneous tab,
delete the hold reason from the Hold Reason field. LN automatically
clears the Assigned Approver field.
You can also remove the hold reason in these
sessions: - Purchase Invoice Entry (tfacp2600m000)
- Process Purchase Invoices (tfacp2107m000)
Note - If you authorize an order-related purchase invoice for
payment, LN automatically removes the hold reason. For details, refer to Payment authorization in Accounts Payable.
- Every user can remove the hold reason. If the user is not
authorized a warning is displayed. The invoice stays blocked for payment.
Removing the hold reason is logged in the Invoice Authorization History (tfacp2510m000).
- If you remove the hold reason and you are not authorized to
approve the invoice for payment, LN displays a warning and the invoices is still blocked for payment.
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