Invoice dates and document dates

In the Generate Self-Billing Purchase Invoices (tfacp2290m000) session, you can enter the data for the batch that contains the self-billed invoices.

The financial period information that you enter is used for all the transactions in the process. If you select the Generate Invoices with manually entered Invoice Date date check box, you can enter the invoice date as well as the transaction entry date and the financial periods for the batch. The invoice date must be the same or later than the Invoice Cut-off Date.

Note

If you register the receipts of the purchase orders, the invoice accrual balance increases and if you approve the invoice, the invoice accrual balance decreases. If you specify an earlier period for the self-billed invoices than the period in which the receipts were registered, the invoice accrual account is decreased before it is increased. To avoid this type of discrepancy, the Transaction Entry Date and the Invoice Date if you supply a date, must be the same or later than the Invoice Cut-off Date.

You can still manually change the period information, and you can also change the period balance if this is required. If you manually approve an invoice in the Process Purchase Invoices (tfacp2107m000) session, the Posting Data for Approval Transactions (tfacp1141s000) session starts in which you can change the period information.

The following rules apply to the transaction date of all transactions and the document date of the invoice:

  • If the Generate Invoices with manually entered Invoice Date check box is cleared, LN uses the receipt date of the latest receipt that is part of the invoice for the transaction date and document date of each invoice.
  • If the Generate Invoices with manually entered Invoice Date check box is selected, LN uses the entered invoice date for the transaction date and document date of the invoice. The entered invoice date cannot be earlier than the cut-off date and therefore, it is always later than any of the receipt dates. If you enter an earlier date, LN displays an error message.

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