Purchase Contract Line (tdpur3601m000)

Use this session to view, enter, and maintain the purchase contract line details for a specific purchase contract line.

Note

This session is only applicable for corporate purchase contracts.

  • You can start this session from the Purchase Contract Lines (tdpur3101m000) session, by clicking Contract Line Details on the appropriate menu. You can also start this session stand-alone.
  • To view the details of the purchase contract line, click Purchase Contract on the File menu of the current session. As a result, the Purchase Contract Lines (tdpur3101m000) session starts.
  • To view the details of a purchase contract line detail, select and double-click a purchase contract line detail. As a result, the Purchase Contract Line Details (tdpur3101m100) session starts.
  • You can access this session, if the Use Corporate Purchase Contracts is selected in the Purchase Contract Parameters (tdpur0100m300) session and the multisite is active.
Tabs

The lines on the tabs refer to these sessions:

 

Contract

The number of the purchase contract.

Contract Line Status

The status of the purchase contract line.

You can assign a status to each contract line with the following commands:

  • Activate
  • De-activate
  • Terminate
Note
  • For purchase contracts with the Free or Active status in the Purchase Contracts (tdpur3100m000) session, you can specify new contract lines.
  • You can maintain the status at contract level in the Purchase Contracts (tdpur3100m000) session. In this case, all contract lines of a contract obtain the same status.
Line

The number of the purchase contract line.

Note

You can determine the default step size for contract lines in the Purchase Contract Parameters (tdpur0100m300) session. This enables you to insert new lines in a logical way.

Purchase Office

A department in your organization that is responsible for buying the materials and services required by your organization. You assign number groups to the purchase office.

Note

Leave this field empty if the contract is a central contract, which is a contract that can be used by multiple logistical companies in a multicompany environment.

Buy-from Business Partner

The business partner from whom you order goods or services; this usually represents a supplier's sales department. The definition includes the default price and discount agreements, purchase-order defaults, delivery terms, and the related ship-from and invoice-from business partner.

Item Cross Reference

The alternative way of communicating with the business partner about items.

Allowed values

Item Cross Reference

Default value

This field is defaulted from the Item Cross Reference field of the Buy-from Business Partner (tccom4120s000) session.

Code Item Type

The item code system's code. The item code system is used to search for an item in an alternative way, for instance by the buy-from business partner's item code.

Note

You can specify this field only if the Item Cross Reference field is ICS.

Cross Reference Item

The item code that is used to indicate the item in the Item field.

The Item Cross Reference field determines the item code that you can select.

Note
  • Business partners are allowed to supply alternative MPNs, but always against the original contract price.
  • If a purchase order is generated from a delivery contract, the MPN is used as a default. However, defaulting is not applicable if a purchase contract is linked to a purchase order.
  • The MPN must have the status Approved on the Contract Date.
Called Amount

The sum of the called amounts of all purchase order/schedule lines that are linked to the contract line.

Note

If the contract line is a Total line, this field includes the sum of the called amounts on the linked purchase contract line details.

Based on the called amounts, the effective date, and expiry date, you can calculate the possible total contract amount at the expiry date.

The called amount is increased when an order/schedule is linked to a contract. The called amount is decreased again when an order/schedule line is processed in the Process Delivered Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session.

Invoiced Amount

The sum of the invoiced amounts of all purchase order/schedule lines that are linked to the contract line.

Note

If the contract line is a Total line, this field includes the sum of the invoiced amounts on the linked purchase contract line details.

Based on the invoiced amounts, the effective date, and expiry date, you can calculate the possible total invoiced amount at the expiry date.

The invoiced amount is increased when linked purchase order/schedule lines are processed in the Process Delivered Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session.

Tax Classification

An attribute of order headers and order lines that you can use to define tax exceptions for the transaction. LN retrieves the default tax classification from the invoice-from and invoice-to business partners.

For example, you can use the tax classification to indicate:

  • That payments to an invoice-from business partner are subject to withholding tax and social contributions
  • To group business partners who have the same tax aspects for your company, for example, subcontractors, or agents
  • That the tax must be paid in a country other than the sales office or service office's home country

Default value

This field is defaulted from the purchase contract header.

Exempt

If this check box is selected, tax exemption applies.

Note

If the Tax Exempt Level parameter in the Tax Parameters (tctax0100m000) session is set to:

  • Limited and you select this check box manually, the Tax Code is defaulted from the Exempt Purchase field of the Tax Handling (tctax0138m000) session. If you clear this check box manually, the tax code is not changed.
  • Extended and you select this check box manually, the Tax Code is not changed. If you clear this check box manually, the Exempt Reason and Exempt Certificate fields are cleared and disabled.
Tax Country

The country used for tax purposes.

Own Tax Number

A number used to identify legal persons or businesses. The tax authorities assign the tax numbers to the registered businesses. Your business partners must provide you with their tax number. Business partners without a tax number are considered to be private persons.

Tax Code

The tax code that applies to the purchase contract line.

Note

The tax code that can be entered in this field can only be of the VAT kind.

BP Tax Country

The country in which the business partner has the tax ID.

BP Tax Number

The business partner's tax ID.

Note

The business partner's tax ID is date effective. To determine and display the correct tax ID for the business partner, LN uses the current date.

Exempt Certificate

Your own exemption certificate.

Note
  • LN prints the exempt reasons on the invoices.
  • This field only applies if the Tax Exempt Level parameter is set to Extended in the Tax Parameters (tctax0100m000) session.
  • This field is defaulted from the method that is used to retrieve tax details, as defined in the Search Sequence Tax Libraries group box of the Tax Parameters (tctax0100m000) session.
Exempt Reason

The reason why your own company is exempt from sales tax.

Note
  • This field only applies if the Tax Exempt Level parameter is Extended in the Tax Parameters (tctax0100m000) session.
  • This field is defaulted from the method that is used to retrieve tax details, as defined in the Search Sequence Tax Libraries group box of the Tax Parameters (tctax0100m000) session.
  • The reason code must be of the Tax Exemption type and must be date effective, as valuated by the Contract Date.
Item

The raw materials, subassemblies, finished products, and tools that can be purchased, stored, manufactured, and sold.

An item can also represent a set of items handled as one kit, or which exist in multiple product variants.

You can also define nonphysical items, which are not retained in inventory but can be used to post costs or to invoice services to customers. The examples of nonphysical items:

  • Cost items (for example, electricity)
  • Service items
  • Subcontracting services
  • List items (menus/options)
Note

If the warehouse is WMS controlled:

  • And the Inbound BOM/List Items check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a list item of the type kit in this field.
Standard Description

If this check box is selected, both the item-dependent text and the contract line text are printed on the contract acknowledgment.

If this check box is cleared, only the contract line text is printed on the contract acknowledgment.

Note

You can link contract line specific information to a contract line by use of the text button.

If the Purchase Price Group field is filled, this Standard Description field is disabled.

Preferred Manufacturer Part Number

The preferred manufacturer part number (MPN) for the item.

Manufacturer

The item's manufacturer, or the manufacturer that is linked to the manufacturer part number (MPN).

MPN Description
Effectivity Unit

A reference number, for example a sales order line or a project deliverable line, that is used to model deviations for a unit effective item.

Note

If the warehouse is WMS controlled, and the Effectivity Units check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter an effectivity unit in this field.

Engineering Item Revision

The revision of the engineering item.

Related topics

Apply Contract for All Items in Price Group

If this check box is selected, the price and/or discount on the contract line applies to all items that belong to the price group as displayed in the Purchase Price Group field.

Note

If you record contracts for a price group, the following applies:

  • The Item field must be filled with one of the items that belong to the price group.
  • You cannot enter a delivery contract.
  • You cannot link a purchase schedule to the contract.
  • You can leave the Purchase Unit field empty.
  • You are not allowed to enter more than one contract line for the same price group in a single contract.
  • You can only have one normal contract with a business partner for each price group, in a specific period.
Purchase Price Group

The price group to which the item belongs.

Note

If you select the Apply Contract for All Items in Price Group check box, the contract applies to all items that belong to the price group.

Agreed Quantity

The quantity that must be delivered according to the contract agreements. The contract quantity must always be greater than zero.

Note

The agreed quantity must lie between the minimum contract quantity and the maximum contract quantity.

If the contract line is a Total line, this field includes the sum of the agreed quantities on the linked purchase contract line details.

Purchase Unit

The unit in which you purchase an item, also referred to as the purchase quantity unit.

Agreed Quantity

The quantity that must be delivered according to the contract agreements. The contract quantity must always be greater than zero.

Note

The agreed quantity must lie between the minimum contract quantity and the maximum contract quantity.

If the contract line is a Total line, this field includes the sum of the agreed quantities on the linked purchase contract line details.

Inventory Unit

The unit of measure in which the inventory of an item is recorded, such as piece, kilogram, box of 12, or meter.

The inventory unit is also used as the base unit in measure conversions, especially for conversions that concern the order unit and the price unit on a purchase order or a sales order. These conversions always use the inventory unit as the base unit. An inventory unit therefore applies to all item types, also to item types that cannot be kept in stock.

Picture

The item's picture, which is defaulted from the Picture field in the Items (tcibd0501m000) session.

Contract Date

Initially, this is the date on which the contract is specified, but this date can be manually changed to a date in the past or future.

Default value

The contract date from the Purchase Contracts (tdpur3100m000) session.

Effective Date

The first day on which a record or a setting is valid. The effective date often includes the effective time.

Note

A link with a purchase order or a purchase schedule can only exist if the order date on the purchase order line or the planned delivery date on the purchase schedule line falls in the effectivity period of the contract.

Default value

LN retrieves the default effective date from the Purchase Contracts (tdpur3100m000) session. The purchase contract line's effective date cannot fall before the purchase contract's effective date or after the purchase contract's expiry date.

Expiry Date

The last day on which a record is valid. If you do not specify an expiry time, the validity expires at the end of the expiry date, at 24:00 hours.

Note

A link with a purchase order or a purchase schedule can only exist if the order date on the purchase order line or the planned delivery date on the purchase schedule line falls in the effectivity period of the contract.

Default value

LN retrieves the default effective date from the Purchase Contracts (tdpur3100m000) session. The purchase contract line's effective date cannot fall before the purchase contract's effective date or after the purchase contract's expiry date.

Print Status

This field shows the printing status of the contract line.

You can print contract acknowledgements in the Print Purchase Contract Acknowledgments (tdpur3405m000) session.

Note

If the Reprint Contract Acknowledgement after Modification check box is selected in the Purchase Contract Parameters (tdpur0100m300) session and the contract line is modified after the final contract acknowledgement is printed, the print status is automatically set to Changed. As a result, you can reprint the contract acknowledgement.

If the Reprint Contract Acknowledgement after Modification check box is cleared in the Purchase Contract Parameters (tdpur0100m300) session and a change is made to the contract line after the final contract acknowledgement is printed, the print status remains Original Printed.

Allowed values

Contract Status

Purchase Schedule in use

If this check box is selected,:

  • A purchase schedule can be linked to the purchase contract line.
  • Logistic data must be defined for the contract line. To define logistic data, choose Logistic Data, which starts the Purchase Contract Line Logistic Data (tdpur3102m000) session.
Note

If the contract is a corporate purchase contract, this check box must be selected.

If this check box is selected, you cannot select the Delivery Contract Available check box.

Default value

You can select this check box only if the Purchase Schedule in use check box is selected in the Items - Purchase (tdipu0101m000) session.

Delivery Contract Available

If this check box is selected, you can specify a delivery contract for the purchase contract line.

Note
  • If this check box is selected and disabled, a delivery contract is already available for the purchase contract line.
  • You can select this check box only if the following check boxes are cleared:
    • Apply Contract for All Items in Price Group
    • Purchase Schedule in use
    • Mandatory Project Peg in the Items (tcibd0501m000) session
  • If the contract is a corporate purchase contract, this check box is cleared and disabled.
Option Based Pricing

If this check box is selected, the item price is retrieved from the generic price list in the Generic Price Lists (tipcf4101m000) session.

If this check box is cleared, the item price is retrieved from the linked purchase contract price revision in the Purchase Contract Prices (tdpur3103m000) session.

Note
  • If the item is a configurable item, this check box is selected and disabled.
  • If the contract is a corporate purchase contract, this check box is cleared and disabled.
  • Discounts are always retrieved from the linked purchase contract price revision.
Redetermine Price and Discounts at Receipt

If this check box is selected, and a purchase schedule is linked to this contract line, purchase schedule line prices and/or discounts are recalculated during receipt. Therefore, the amount of the received goods reflects the actual contract price information. Invoices are matched against the price and discounts of the receipt.

When prices and discounts are redetermined depends on the value of the purchase schedule line's Payment field.

  • Pay on Receipt
    Prices and discounts are recalculated at the moment of receipt confirmation.
  • Pay on Use
    Prices and discounts are recalculated at the moment of receipt consumption or replenishment.

If this check box is cleared, and a purchase schedule is linked to this contract line, the price and discounts cannot be redetermined at receipt. Invoices are matched against the price and discounts of the schedule line.

Note
Buyer

The employee of your company who is the contact to the concerned buy-from business partner. The buyer is also known as the purchasing agent.

Default value

LN retrieves the default buyer from the Buyer field in the Purchase Contracts (tdpur3100m000)

BP Order Reference

The order number the buy-from business partner uses to identify the agreements specified on this contract line.

Active Price

The current price of the item.

The price is retrieved from:

  • An active price revision in the Purchase Contract Prices (tdpur3103m000) session.
  • A generic price list in Manufacturing if the Option Based Pricing check box is selected in this session.
Note

If the Material Pricing in Procurement check box is selected in the Material Price Parameters (tcmpr0100m000) session, this price can include material base prices.

Currency

The currency in which the amounts are expressed.

Active Price Unit

The unit to which the (sales/purchase) price applies.

Book Price

The price for the item according to the price book, increased by an upgrade price if applicable. The default price for an item is stored in the default price book.

Note

If the Material Pricing in Procurement check box is selected in the Material Price Parameters (tcmpr0100m000) session, this price can include material base prices.

Price Unit

The unit to which the (sales/purchase) price applies.

Total Material Price

The total material price for the contract line item.

Note

Because a contract line cannot have material price surcharges, this field shows the total material base price.

Consigned

If this check box is selected, the item is consignment inventory.

Note

If you want to link the payment for a consumption of consignment inventory directly to the replenishment schedule, do not select this check box.

Inspection

If this check box is selected, the item must be inspected on receipt.

Text

If this check box is selected, a text is present.

Minimum Order Quantity

The minimum order quantity expressed in the inventory unit.

Note

This field is used only for purchase schedules, not for purchase orders. If purchase schedule lines are generated for the item on the contract line, the lines are generated per the minimum order quantity specified in this field. If purchase orders are created or generated, this field is not considered. The contract line is used only to retrieve prices and discounts. You can use the Items - Purchase Business Partner (tdipu0110m000) session to specify a minimum order quantity for the combination of item and supplier.

Maximum Order Quantity

The maximum order quantity expressed in the inventory unit.

Fixed Order Quantity

The fixed order quantity expressed in the inventory unit.

If an item's order method is Fixed Order Quantity, which you can define in the Method field of the Item - Ordering (tcibd2100m000) session, the value of the Fixed Order field, from the Items - Purchase Business Partner (tdipu0110m000) session, is defaulted to the current field. If unavailable, the value of the Fixed Order Quantity field from the Item - Ordering (tcibd2100m000) session, is defaulted to the current field. If item ordering data is also not present, the default value is 1.

Note
  • The value of this field must be a multiple of the Order Quantity Increment field.
  • The value of this field must lie between the values of the Minimum Order Quantity and Maximum Order Quantity fields.
Economic Order Quantity

The economic order quantity expressed in the inventory unit.

If an item's order method is Economic Order Quantity, which you can define in the Method field of the Item - Ordering (tcibd2100m000) session, the value of the Economic Order field, from the Items - Purchase Business Partner (tdipu0110m000) session, is defaulted to the current field. If unavailable, the value of the Economic Order Quantity field from the Item - Ordering (tcibd2100m000) session, is defaulted to the current field. If item ordering data is also not present, the default value is 1.

Order Quantity Increment

While generating orders or schedules, LN checks whether the order quantity is a multiple of the order quantity increment. This field is expressed in the inventory unit.

Default value

The current field is defaulted from the Order Increment field of the Items - Purchase Business Partner (tdipu0110m000) session. If unavailable, the value is defaulted from the Order Quantity Increment field of the Item - Ordering (tcibd2100m000) session. If item ordering data is also not present, the default value is 1.

Minimum Quantity

The minimum contract quantity expressed in the purchase unit.

Note

If the contract line is a Total line, this field includes the sum of the minimum quantities on the linked purchase contract line details.

Minimum Quantity

The minimum contract quantity expressed in the inventory unit.

Note

If the contract line is a Total line, this field includes the sum of the minimum quantities on the linked purchase contract line details.

Maximum Quantity

The purchase contract line's maximum contract quantity.

Note

If the contract line is a Total line, this field includes the sum of the maximum quantities on the linked purchase contract line details.

If the maximum quantity is reached, in the Action on Exceeding Maximum Quantity field of the current session, you can define the action that must be executed.

Maximum Quantity
Evaluation [y/n/repeat]

This field indicates whether the purchase contract is or must be (re)evaluated.

If a contract line is modified after the line's evaluation, the current field is set to Repeat.

Note
Quantity Binding

This field indicates whether the contract quantity that you agreed with your supplier is a mandatory quantity to purchase.

If this check box is selected, the Evaluate Purchase Contracts (tdpur3420m000) session prints all differences between:

  • The called quantity and the maximum contract quantity.
  • The called quantity and the minimum contract quantity.

If this check box is cleared, if the boundaries entered in the Evaluate Purchase Contracts (tdpur3420m000) session are exceeded, the Evaluate Purchase Contracts (tdpur3420m000) session prints the lines that exceed the allowed deviations.

Ship-from Business Partner

The business partner who ships the ordered goods to your organization. This usually represents a supplier's distribution center or warehouse. The definition includes the default warehouse at which you want to receive the goods and if you want to inspect the goods, the carrier that takes care of the transport, and the related buy-from business partner.

Address

A full set of address-related details, which include the postal address, access to telephone, fax, telex numbers, and email, Internet address, identification for taxation purposes, and routing information.

Contact

The code of the ship-from business partner's contact.

Full Name

The contact's full name.

Warehouse

The code of the warehouse where the ship-from business partner must deliver the items.

Note
  • The value specified, must be associated the logistic company specified.
  • This field is enabled, when:
    • The Receiving Site is specified.
    • The multisite functionality is implemented.

Related topics

Enterprise Unit
Receipt Address

The address where the goods are received.

Note

If the warehouse has dock (receipt) locations, which you can define in the Warehouse - Dock Locations (whwmd2120m000) session, LN checks whether an address is defined for the relevant receipt location. If yes, this receipt address is displayed by default. Otherwise, the warehouse address is displayed.

Delivery Terms

The agreements with the business partner, concerning the way the goods are delivered. Relevant information is printed on various order documents.

Related topics

Point of Title Passage

The point at which the legal ownership changes. At this point, the risk passes from the seller to the buyer.

Related topics

Self-Billing

If this check box is selected, the purchase contract line contains purchased items for which self-billing is carried out.

Related topics

Invoice after

You can indicate when a self billed invoice can be generated.

  • Inspection
    Self bills can be generated after the goods are inspected and approved.
  • Receipt
    Self bills can be generated after the goods are received or consumed.

Related topics

Self-Billing Date Type

If the Self-Billing check box is selected, use this field to define on which date the self-billing payments are based. Either the receipt date or the shipping date can be used as the invoice date on self-billed invoices.

Related topics

Self-Billing Method

If the Self-Billing check box is selected, you must select a self-billing method, which determines how self-billing is carried out.

The self-billing method determines, among other things, the criteria for composing the invoice, the invoicing interval, the output medium, and so on.

Related topics

Advised Quantity

The advised quantity for the purchase contract line, expressed in the purchase unit.

The advised quantity totalizes the following:

  • The ordered quantities of all the unapproved purchase order lines that are linked to the contract line.
  • The scheduled quantities of all the purchase schedule lines with the Created status that are linked to the contract line.
Note

If the contract line is a Total line, this field includes the sum of the advised quantities on the linked purchase contract line details.

If necessary, you can recalculate the advised quantity in the Rebuild Contract Line Advised Quantity (tdpur3209m000) session.

Advised Quantity

The advised quantity for the purchase contract line, expressed in the inventory unit.

The advised quantity totalizes the following:

  • The ordered quantities of all the unapproved purchase order lines that are linked to the contract line.
  • The scheduled quantities of all the purchase schedule lines with the Created status that are linked to the contract line or its contract line details.
Note

If the contract line is a Total line, this field includes the sum of the advised quantities on the linked purchase contract line details.

Called Quantity

The sum of the called quantities of all the purchase order/schedule lines that are linked to the contract line, expressed in the purchase unit.

Note

If the contract line is a Total line, this field includes the sum of the called quantities on the linked purchase contract line details.

Based on the called quantity, the effective date, and expiry date, you can calculate the possible total contract quantity at the expiry date.

The called quantity is increased when an order/schedule is linked to a contract. The called quantity is decreased again when an order/schedule line is processed in the Process Delivered Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session.

Called Quantity

The sum of the called quantities of all the purchase order/schedule lines that are linked to the contract line, expressed in the inventory unit.

Note

If the contract line is a Total line, this field includes the sum of the called quantities on the linked purchase contract line details.

Based on the called quantity, the effective date, and expiry date, you can calculate the possible total contract quantity at the expiry date.

The called quantity is increased when an order/schedule is linked to a contract. The called quantity is decreased again when an order/schedule line is processed in the Process Delivered Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session.

Invoiced Quantity

The sum of the invoiced quantities of all purchase order/schedule lines that are linked to the contract line, expressed in the purchase unit.

Note

If the contract line is a Total line, this field includes the sum of the invoiced quantities on the linked purchase contract line details.

Based on the invoiced quantity, the effective date, and expiry date, you can calculate the possible total invoiced quantity at the expiry date.

The invoiced quantity is increased when linked purchase order/schedule lines are processed in the Process Delivered Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session.

Invoiced Quantity

The sum of the invoiced quantities of all purchase order/schedule lines that are linked to the contract line, expressed in the inventory unit.

Note

If the contract line is a Total line, this field includes the sum of the invoiced quantities on the linked purchase contract line details.

Based on the invoiced quantity, the effective date, and expiry date, you can calculate the possible total invoiced quantity at the expiry date.

The invoiced quantity is increased when linked purchase order/schedule lines are processed in the Process Delivered Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session.

 

Activate

Activates the purchase contract line and sets its status to Active.

To activate a contract line, the following conditions must be met:

De-activate

Terminates the purchase contract line.

If a purchase schedule is linked to a contract line, the purchase schedule must be terminated first.

Terminate
Open Lines

Only displays purchase contract lines with the Free, or Active status.

All Lines

Displays all purchase contract lines.