Purchase Contracts (tdpur3100m000)

	Purchase Contracts (tdpur3100m000) Use this session to view, enter, and maintain purchase contract headers. A purchase contract header includes general business partner data and data to identify general terms for the contract, such as effective period and type of contract. You can start this session in the details mode by clicking: Details on the appropriate menu of the Purchase Contracts (tdpur3100m000) overview session. Purchase Contract Details on the File menu of the Purchase Contract (tdpur3600m000) session. When you double-click a record, or click the New button, the Purchase Contract (tdpur3600m000) session is started. Note This session can be displayed in different views. Click Sort By... on the View menu to change the view. Consequently, LN changes the session's title bar, column sequence, and the number of view fields. Related topics Overview of purchase contract handling Contract The number of the purchase contract. Note The default number group is the number group that is linked to the purchase office in the Purchase Office field. Revision The revision number of the purchase contract, which is increased after processing an approved change for the purchase contract using change requests. Related topics Change requests - overview Change requests - purchase contracts Purchase contract change requests - field updates Buy-from Business Partner The business partner from whom you order goods or services; this usually represents a supplier's sales department. The definition includes the default price and discount agreements, purchase-order defaults, delivery terms, and the related ship-from and invoice-from business partner. Contract Type You can select a special contract type, or a normal contract type. Terms and Conditions ID The terms and conditions agreement that is linked to the purchase contract. Related topics Overview of terms and conditions Contract Status The status of the purchase contract. A contract can have the following statuses: Free When a contract is created, the contract status is automatically set to Free. If a contract has the Free status, you can make changes to the contract. Active You can link a purchase order/ schedule/ quotation to a contract with the Active status. If the status is Active and the Maintaining Contracts Always Allowed check box is cleared in the Purchase Contract Parameters (tdpur0100m300) session, you cannot de-activate the contract. Terminated After a contract is terminated, the contract can no longer be used. You can assign a status to each contract with the following commands: Terminate Activate De-activate Note In the Purchase Contract Lines (tdpur3101m000) session, you can: Maintain the status at contract line level independent of the header status. Enter new contract lines for purchase contracts with the Free and Active status. Workflow Status The status that is applicable if the business object requires authorization approval using ION Workflow. When you perform a change that requires authorization, a checked-out version is automatically created for the business object. The changes you submit are only effective after approval/check-in. You can also undo your changes, or recall your submitted changes. Checked-out and checked-in objects are displayed in the Checked-out Objects (ttocm9599m000) session. From the appropriate menu of this session, select Workflow and execute the required action for the business object. Allowed values If the business object is checked out, this field displays an Object status. If the business object is checked in, this field displays an Approval status. If a description is specified for the object type in the Workflow Information Fields (ttocm0106m000) session (which is displayed as a tab in the Object Types (ttocm0102m000) session), regardless if the object is checked in or out, this field always displays the value of the appropriate Description field. Note For more information on setting up and using ION Workflow for business objects in LN, refer to the Infor LN Integration Guide for Infor ION Workflows and Monitors. Related topics Document authorization using ION Workflow Contract Date Initially, this is the date on which the contract is specified, but this date can be manually changed to a date in the past or future. Default value The current (creation) date. Logistic Company of the Responsible Purchase Office The code of the logistic company. This logistic company is required to support multiple logistic companies to which the same purchase contract is associated. Note You must specify this value, if the Responsible Office is specified. By default, this field is set to the current logistic company. Purchase Office A department in your organization that is responsible for buying the materials and services required by your organization. You assign number groups to the purchase office. Note Leave this field empty if the contract is a central contract, which is a contract that can be used by multiple logistical companies in a multicompany environment. Related topics Default purchase office Buyer The employee of your company who is the contact to the concerned buy-from business partner. The buyer is also known as the purchasing agent. Default value LN retrieves the default buyer from the Buy-from Business Partner (tccom4120s000) session. Logistic Company of the Responsible Office The logistic company associated with the purchase office, site and warehouse. Note You must specify this value, if the Purchase Office, Receiving Site or the Warehouse are specified. By default, this field is set to the current logistic company. Responsible Office The purchase office of the employee assigned the required permission to access the contract. Based on this, the employee’s authorization level for the contract can be specified. The authorization level can be set to: View Contracts can be viewed and printed. Use Contracts can be linked, activated, deactivated, and evaluated. Modify Contracts can be created, updated, deleted, and terminated, and contract data can be recalculated. Note This field is validated using the authorization and security process if: The Procurement check box is selected in the Authorization and Security Parameters (tcsec0100m000) session. The Purchase Contract check box is selected and the Permission for field is set to Purchase Office in the Procurement Permissions (tcsec3615m000) session. Related topics Authorization and Security Tax Classification An attribute of order headers and order lines that you can use to define tax exceptions for the transaction. LN retrieves the default tax classification from the invoice-from and invoice-to business partners. For example, you can use the tax classification to indicate: That payments to an invoice-from business partner are subject to withholding tax and social contributions To group business partners who have the same tax aspects for your company, for example, subcontractors, or agents That the tax must be paid in a country other than the sales office or service office's home country Default value This field is defaulted from the Business Partner Tax Classification field of the Invoice-from Business Partner (tccom4122s000) session. Related topics Defining tax exceptions Order Type The default purchase order type when generating purchase orders from delivery contracts. Note The following purchase order types are not allowed in contracts: Return orders. Direct delivery orders. Cost orders. Consignment payment orders. Collect orders. Buy-from Address The business partner's address code. Default value LN retrieves the default address from the Business Partner (tccom4100s000) session or from the Buy-from Business Partner (tccom4120s000) session. Buy-from Contact The code of the buy-from contact. Header Text If this check box is selected, a header text is present. Footer Text If this check box is selected, a footer text is present. Termination text If this check box is selected, a termination text is present. Currency The currency in which the amounts on the contract are expressed. Default value LN retrieves the default currency from the Invoice-from Business Partner (tccom4122s000) session. Reference A The first extra reference by which the order or request for quotation can be identified. This reference is printed on various order documents and lists. Reference B The second extra reference field that you can fill with extra information. This reference is printed on the order documents and lists. Contract Amount The total value of the goods recorded on the contract. This field includes the sum of the line amounts for all linked contract lines with the Free and Active status. A contract line amount is calculated as follows: Agreed Quantity * Price - Discounts Note The price and discounts are retrieved from the applicable contract price revision. Confirmation Number You can use this field to enter the buy-from business partner's confirmation number or a remark that informs you that the contract is confirmed. If the Confirmation Needed? check box is selected in the Purchase Contract Parameters (tdpur0100m300) session, this Confirmation Number field must be filled to activate the purchase contract. If this field is not filled, you cannot activate the purchase contract. Effective Date The first day on which a record or a setting is valid. The effective date often includes the effective time. Expiry Date The last day on which a record is valid. If you do not specify an expiry time, the validity expires at the end of the expiry date, at 24:00 hours. Delivery Terms The agreements with the business partner, concerning the way the goods are delivered. Relevant information is printed on various order documents. Default value LN retrieves the default value from the Buy-from Business Partner (tccom4120s000) session. Note The description of the delivery terms is printed on the contract acknowledgment. Related topics Delivery terms Point of Title Passage The point at which the legal ownership changes. At this point, the risk passes from the seller to the buyer. Related topics Delivery terms Payment Terms Agreements about the way in which invoices are paid. The payment terms include: The period within which invoices must be paid. The discount granted if an invoice is paid within a given period The payment terms allow you to calculate: The date on which the payment is due The date on which the discount periods expire The discount amount Default value When you enter the contract, LN retrieves the default payment terms from the Invoice-from Business Partner (tccom4122s000) session. When the purchase contract is filled manually on the purchase order header, these payment terms are defaulted to the order header. If the contract results from a request-for-quotation, LN retrieves the default payment terms from the RFQ Bidders (tdpur1505m000) session. Note The description of the payment terms is printed on the contract acknowledgment. Original Contract The number of the original contract on which the current purchase contract is based. If this contract is copied from another contract, this field is automatically filled with the original contract's number. This field can also be filled manually. Contract Acknowledgement You can indicate whether a contract acknowledgement must be printed. This field is defaulted from the Print Contract Acknowledgment field in the Purchase Contract Parameters (tdpur0100m300) session. Print Status This field shows the printing status of the contract acknowledgement. You can print contract acknowledgements in the Print Purchase Contract Acknowledgments (tdpur3405m000) session. Note If the Reprint Contract Acknowledgement after Modification check box is selected in the Purchase Contract Parameters (tdpur0100m300) session and the contract is modified after the final contract acknowledgement is printed, the print status is automatically set to Changed. As a result, you can reprint the contract acknowledgement. If the Reprint Contract Acknowledgement after Modification check box is cleared in the Purchase Contract Parameters (tdpur0100m300) session and a change is made to the contract after the final contract acknowledgement is printed, the print status remains Original Printed. Allowed values Contract Status Ship-from Business Partner The business partner who ships the ordered goods to your organization. This usually represents a supplier's distribution center or warehouse. The definition includes the default warehouse at which you want to receive the goods and if you want to inspect the goods, the carrier that takes care of the transport, and the related buy-from business partner. Ship-from Address A full set of address-related details, which include the postal address, access to telephone, fax, telex numbers, and email, Internet address, identification for taxation purposes, and routing information. Ship-from Contact The code of the ship-from business partner's contact. Full name The contact's full name. Phone The telephone number, including area code, at the contact's work location. Warehouse The code of the warehouse where the ship-from business partner must deliver the items. Note This field is applicable only if Receiving Site is specified. You must select a warehouse that is associated with the specified logistic company. Receipt Address The address of the warehouse or place where the goods must be delivered. Note If you do not enter a specific delivery address, LN uses the address data that is linked to the warehouse you entered in the Warehouse field. City The city where the ship-from business partner is established. Country The country where the ship-from business partner is established. Carrier/LSP The company responsible for the transportation of goods to the ship-to business partner. Invoice-from Business Partner The business partner that sends invoices to your organization. This usually represents a supplier's accounts receivable department. The definition includes the default currency and exchange rate, invoicing method and frequency, information about your organization's credit limit, the terms and method of payment, and the related pay-to business partner. Invoice-from Address A full set of address-related details, which include the postal address, access to telephone, fax, telex numbers, and email, Internet address, identification for taxation purposes, and routing information. Invoice-from Contact The code of the invoice-from business partner's contact. Pay-to BP The business partner to whom you pay invoices. This usually represents a supplier's accounts receivable department. The definition includes the default currency and exchange rate, the supplier's bank relation, the number of days within which you must pay the invoices, and if the business partner uses a factoring company. Pay-to Address A full set of address-related details, which include the postal address, access to telephone, fax, telex numbers, and email, Internet address, identification for taxation purposes, and routing information. Pay-to Contact The code of the pay-to business partner's contact. Late Payment Surcharge The percentage that is charged over the goods amount or over rendered services that the recipient of the invoice must pay if the invoice is not paid within a specified period. Default value LN retrieves the default late payment surcharge from the Invoice-from Business Partner (tccom4122s000) session. Receiving Site The site for the purchase contract lines. This is the site where the ship-from business partner must deliver the items. Note This field is applicable only if the PurchaseOffice is specified. This value is defaulted for the specified PurchaseOffice. Related topics Multisite overview Details Starts the current session in the details mode. Activate Activates the purchase contract. You cannot change headers with an Active status. To activate a contract, the following conditions must be met: Contract lines must exist. If the Confirmation Needed? check box is selected in the Purchase Contract Parameters (tdpur0100m300) session, the Confirmation Number field must be filled before you can activate the contract. The expiry date must fall after the system date. De-activate De-activates the purchase contract. This action changes the status from Active to Free. If called or booked quantities exist, the Maintaining Contracts Always Allowed check box must be selected in the Purchase Contract Parameters (tdpur0100m300) session before the purchase contract can be deactivated. Terminate Terminates the purchase contract. To terminate a contract, contract lines must exist. Open Contracts Only displays purchase contracts with the Free or Active status. All Contracts Displays all purchase contracts.