Approving delivered goods

When an actual delivery line is inserted in the Sales Order Actual Delivery Lines (tdsls4106m000) session, an invoice line is created for the actual delivery line in the Sales Order Invoice Lines (tdsls4106m100) session with an invoice quantity that is equal to the delivered quantity.

The implementation of the Customer Approval check box in the Implemented Software Components (tccom0100s000) session is used to determine how invoice lines are handled in the Sales Order Invoice Lines (tdsls4106m100) session.

Customer approval is implemented

If customer approval is implemented:

  • You must specify which part of the delivered quantity can be approved (invoiced) and which part is rejected.
  • If a return order must be generated for the rejected goods and the return order fields are specified, LN generates the return order when you approve the invoice line.
  • If a part of the delivered quantity is approved or rejected and you approve the invoice line, LN accumulates the approved quantity and rejected quantity for the actual delivery line. If this accumulated quantity is lower than the delivered quantity, a new invoice line is generated for the remaining quantity. Therefore, multiple invoice lines can be created for one actual delivery line.
  • You must release the approved invoice line(s) to Invoicing by clicking Release Selected Sales Order Line(s), or Release Sales Orders/Schedules to Invoicing on the appropriate menu.
Note
  • To approve a sales order invoice line, select the line and click Approve on the appropriate menu of the Sales Order Invoice Lines (tdsls4106m100) session. As a result, the invoice line status changes from Free to Approved.
  • You must maintain the deliveries for cost and service items in the Sales Deliveries (tdsls4101m200) session. As a result, the status of the invoice line is immediately set to Approved in the Sales Order Invoice Lines (tdsls4106m100) session.

You can perform all described actions also on the Invoice Lines tab in the Sales Order (tdsls4100m900) and Sales Order Line (tdsls4101m900) sessions.

Customer approval is not implemented

If customer approval is not implemented:

  • Only one invoice line can be created for one actual delivery line.
  • You cannot maintain the invoice line.
  • You need not approve the generated invoice line. The invoice line is automatically approved.
  • If the Release Sales Orders/Schedules to Invoicing (tdsls4247m000) is not an automatic activity in the order procedure, you can release the invoice line to Invoicing from the Release to Invoicing tab in the Sales Order (tdsls4100m900) and Sales Order Line (tdsls4101m900) sessions.

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