Item purchase data

In Item Base Data, you can specify items and item data on a global level. Before you can complete purchase procedures, you must also specify purchase-related item data in Item Purchase Data.

Specifying item purchase data and default item purchase data for an item group

Before order transactions can be used in Procurement, purchase-specific item data must be specified in the Item - Purchase (tdipu0601m000) session. To enter a purchased item, you must specify a large amount of information. If you set up defaults, you can reduce the amount of data that you must specify when you add a purchased item. The item group is used in combination with the item type to set up item defaults. You can specify defaults for purchased items that belong to an item group in the Items - Purchase Defaults (tdipu0102m000) session.

To specify item purchase defaults and purchased items:

  1. Specify an item group in the Item Groups (tcmcs0123m000) session.
  2. Specify default global item data in the Item Defaults (tcibd0102m000) session, in which you must enter the Item Group that you previously defined in the Item Groups (tcmcs0123m000) session.
  3. Click Purchase in the Item Defaults (tcibd0102m000) session. The Items - Purchase Defaults (tdipu0102m000) session starts in which you can specify item-purchase defaults for the combination of Item Type and Item Group.
  4. Specify an item in the Items (tcibd0501m000) session for the combination of Item Type and Item Group that you previously defined in the Item Defaults (tcibd0102m000) session. As a result, the default values from the Item Defaults (tcibd0102m000) session are inserted in the Items (tcibd0501m000) session.
  5. Click Purchase in the Items (tcibd0501m000) session. The Items - Purchase (tdipu0101m000) session starts in which you can enter the purchase data for the item that you created in the Items (tcibd0501m000) session. The default values from the Items - Purchase Defaults (tdipu0102m000) session are inserted in the Items - Purchase (tdipu0101m000) session.
Note
  • If you use multisite, you can specify item purchase data by purchase office or site. Specify the sites and purchase offices on the appropriate tabs of the Item - Purchase Defaults (tdipu0602m000) and Item - Purchase (tdipu0601m000) sessions.
  • To generate transactions for the purchased item, ordering-related item data must be specified in the Item - Ordering (tcibd2100m000) session and costing-related item data must be calculated in the Item - Costing (ticpr0107m000) session.
Purchased Item 360

If the Buyer field is filled in the Items - Purchase (tdipu0101m000) session, you can use the Purchased Item 360 (tdipu0103m000) session to display all items that are relevant for the specific buyer. The Purchased Item 360 (tdipu0103m000) session gives a quick overview of item data and easy access to item- and purchase-related data.

You can use the Purchased Item 360 (tdipu0103m000) session to:

  • View, maintain, and create item-related data.
  • View, maintain, and create purchase data for an item, such as purchase orders, purchase contracts, requests for quotation, purchase schedules, etc.
  • Easily perform multiple item-related tasks.
  • View several item-related graphs. See Purchased item graphs.
Specifying item - purchase business partner data

Use the Items - Purchase Business Partner (tdipu0110m000) session to specify purchase business partner-specific information by item. This information is used to determine how the order is purchased and received from a purchase business partner. The Items - Purchase Business Partner (tdipu0110m000) session contains the default logistic data of a purchase business partner that is required for a purchase order. If the purchase business partner is an internal business partner, the Items - Purchase Business Partner (tdipu0110m000) session also contains the default logistic data for purchase schedules and purchase releases. If the purchase business partner is an external business partner, the logistic data for the purchase schedule or the purchase release is retrieved from the Purchase Contract Line Logistic Data (tdpur3102m000) session.

Supplier 360

You can use the Supplier 360 (tdsmi1501m000) session to view, maintain, and create buy-from business partner-related data and display all business partners that are relevant for a specific buyer. The Supplier 360 (tdsmi1501m000) session provides an overview of buy-from business partner information and easy access to buy-from business partner-related data.

Sourcing

If the same item is delivered by various business partners, you can assign a priority and a sourcing percentage to business partners in the Items - Purchase Business Partner (tdipu0110m000) session. For more information, refer to Sourcing.

Approved supplier list

You can use the Approved Supplier List (tdipu0110m200) session to view the approved supplier list.

The Only Source from Approved Suppliers check box in the Item - Purchase (tdipu0601m000) session determines which suppliers are approved to deliver the item.

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