A group of items with similar characteristics. Each item belongs to a particular item group. The item group is used in combination with the item type to set up item defaults.
Item - Purchase Business Partner (tdipu0110m000)Use this session to view, enter, or maintain business partner specific information related to a purchased item. This session contains the default logistic data of a purchase business partner, required for a purchase contract, purchase schedule, or purchase order. For internal business partners, schedule information can be derived from the current session. For external business partners, purchase schedules are always based on a purchase contract line and schedule information is derived from the Purchase Contract Line Logistic Data (tdpur3102m000) session. Note Before Enterprise Planning can select a buy-from business partners for an item, on the Buy-from BP Search tab of the Purchase Schedule Parameters (tdpur0100m500) session, you must specify a search level for item business partners.
Item Group A group of items with similar characteristics. Each item belongs to a particular item group. The item group is used in combination with the item type to set up item defaults. Item The raw materials, subassemblies, finished products, and tools that can be purchased, stored, manufactured, and sold. An item can also represent a set of items handled as one kit, or which exist in multiple product variants. You can also define nonphysical items, which are not retained in inventory but can be used to post costs or to invoice services to customers. The examples of nonphysical items:
Note In the Items (tcibd0501m000) session, you can define whether orders are issued for an item according to a purchase schedule, and you can define a purchase schedule type, based on which the orders are generated. If no purchase schedule is in use for the item, you can still manually insert the item into a purchase push schedule. Buy-from Business Partner The business partner from whom you order goods or services; this usually represents a supplier's sales department. The definition includes the default price and discount agreements, purchase-order defaults, delivery terms, and the related ship-from and invoice-from business partner. Default value When generating a purchase order, the searching logic LN uses to retrieve a buy-from business partner is as follows:
Note When a purchase order is generated by Enterprise Planning, LN skips step one. Ship-from Business Partner The business partner who ships the ordered goods to your organization. This usually represents a supplier's distribution center or warehouse. The definition includes the default warehouse at which you want to receive the goods and if you want to inspect the goods, the carrier that takes care of the transport, and the related buy-from business partner. Effective Date The first day on which a record or a setting is valid. The effective date often includes the effective time. Expiry Date The last day on which a record is valid. If you do not specify an expiry time, the validity expires at the end of the expiry date, at 24:00 hours. Item - Buy-from Business Partner status The status of the item - purchase business partner combination. Allowed values Blocking Reason The code that can be linked to the item - purchase business partner combination to describe the reason for blocking. Invoice by Stage Payments If this check box is selected, stage payments must be used for the item-purchase business partner combination. Default value The setting of this check box is defaulted to the Invoice by Stage Payments check box in the RFQ Responses (tdpur1506m000) and Purchase Order Lines (tdpur4101m000) sessions. Stage Payment Schedule Set If you use stage payments for the item-purchase business partner combination, you can specify a default stage payment schedule in this field. If this field is specified, stage payment lines are automatically generated when a record is saved in the RFQ Responses (tdpur1506m000) or Purchase Order Lines (tdpur4101m000) sessions that includes the item-purchase business partner combination. Note You can specify stage payment schedules in the Stage Payment Schedule (tcmcs2640m000) session. Preferred Use this field to indicate whether the business partner is preferred or fixed for the item. Note When generating orders, LN first searches for fixed purchase business partners and then for preferred purchase business partners by the purchase business partners' priority, as defined in the Priority field of the current session. If you set the current field to Single Source, and the single source purchase business partner is not valid at the moment of planned delivery, or cannot deliver the required demand, LN tries to fulfill the demand with planned production orders or planned distribution orders, following the strategy that you defined for the plan item. If you set the current field to Preferred, and none of the buy-from business partners is valid at the moment of planned delivery, or cannot deliver the required demand, LN generates a planned purchase order for an empty purchase business partner. Allowed values Carrier/LSP An organization that provides transport services. You can link a default carrier to both ship-to and ship-from business partners. In addition, you can print sales and purchase orders on a packing list, sorted by carrier. For ordering and invoicing, you must define a carrier as a business partner. Subject to Trade Compliance If this check box is selected, global trade compliance applies to the item and purchase business partner. Note This field is available only if the Purchase Trade Compliance check box is selected in the Global Trade Compliance Parameters (tcgtc0100m000) session. Area The code of the (commercial) area in which the buy-from business partner is established. Note The code of the area is for example used as sorting criteria for statistics. Self-Billing If this check box is selected, you pay an invoice to the purchase business partner without receiving an invoice for the item. As a result the invoice for the item is self-billed by your company. Invoice after You can indicate when a self billed invoice can be generated.
Self-Billing Date Type If the Self-Billing check box is selected, use this field to define on which date the self-billing payments are based. Either the receipt date or the shipping date can be used as the invoice date on self-billed invoices. Self-Billing Method If the Self-Billing check box is selected, you must select a self-billing method, which determines how self-billing is carried out. The self-billing method is used to determine the criteria for composing the invoice, the invoicing interval, the output medium, etc. Item applicable for Retro-Billing If this check box is selected, retrobilling can be applied to the item and purchase business partner. Default value The Retro-Billing Applicable check box in the Buy-from Business Partners (tccom4520m000) session. Item Purchase Text (Internal) If this check box is selected, a text is added for internal purposes only. Item Purchase Text If this check box is selected, a text is added that is printed on external documents. Priority An option that enables you to add a certain rating for suppliers. If the priority is defined, the item/supplier combinations are sorted according to descending priority. Allowed values The allowed values range from 1 (= highest priority) to 999 (= lowest priority). Sourcing Percentage A percentage used to calculate how orders are divided among suppliers. Standard Configuration If this check box is selected, the item - purchase business partner combination is valid unless it has exceptions attached that define the combination as not valid. If this check box is selected, and the purchase order has no effectivity unit linked to it, the purchase business partner is considered as valid. If this check box is cleared, Enterprise Planning considers the item - purchase business partner combination as not valid, unless it has exceptions attached that define the combination as valid for the effectivity unit of the purchase order. Note This check box is used to:
Default value By default, LN selects this check box if no exceptions are attached to this item - purchase business partner combination. However, you can manually select or clear this check box. Exceptions present If this check box is selected, the item - purchase business partner combination has exceptions attached that can overrule the standard configuration settings. Note This check box is used to:
Default value LN selects this check box if exceptions are linked to this item - purchase business partner combination in the Exceptions (tcuef0105m000) session. Date Tolerance (-) The number of days early that a supplier can make a delivery. This tolerance is used only for pull call-off schedules. Date Tolerance (+) The number of days late that a supplier can make a delivery. This tolerance is used only for pull call-off schedules. Quantity Tolerance (-) The percentage that the received quantity may be less than the ordered quantity. Default value LN retrieves the default value from the Quantity Tolerance (-) field of the Items - Purchase (tdipu0101m000) session. LN uses the Quantity Tolerance (-) to determine the default value of the Minimum Quantity Tolerance field in the Warehousing Orders (whinh2100m000) session as follows: Minimum Quantity Tolerance = 100 - Quantity Tolerance (-)
In this case you do not accept receipts with a quantity less than 180. Note This tolerance is used only for pull call-off schedules. Quantity Tolerance (+) The percentage that the received quantity is allowed to be more than the ordered quantity. Default value LN retrieves the default value from the Quantity Tolerance (+) field of the Items - Purchase (tdipu0101m000) session. LN uses the Quantity Tolerance (+) to determine the default value of the Maximum Quantity Tolerance field in the Warehousing Orders (whinh2100m000) session as follows: Max. Quantity Tolerance = 100 + Quantity Tolerance (+)
In this case you do not accept receipts with a quantity over 220. Note For push schedules, the tolerated over-receipt quantity is calculated as follows:
The receipt quantity that exceeds the ordered quantity is added to the last schedule line. Hard Stop on Quantity The way in which LN must react to a receipt that does not meet the quantity tolerances. This field is defaulted to the Hard Stop on Quantity field of the Inbound Order Lines (whinh2110m000) session. Allowed values Hard Stop on Date The way in which LN must react to a receipt that does not meet the time tolerances. This field is defaulted to the Hard Stop on Time field of the Inbound Order Lines (whinh2110m000) session. Allowed values Purchase Office A department in your organization that is responsible for buying the materials and services required by your organization. You assign number groups to the purchase office. Manufacturer The default manufacturer for the item - business partner combination. Note If the item is an MPN item, which you can define in the MPN Item field of the Items - Purchase (tdipu0101m000) session, this field is empty and disabled. Inspection If this check box is selected, actual deliveries must be inspected. Note When you create a purchase order line for the item, by default, the Inspection check box in the Purchase Order Lines (tdpur4101m000) session receives the same value as the Inspection check box in the Items - Purchase Business Partner (tdipu0110m000) session. If no combination of item and business partner is specified in the Items - Purchase Business Partner (tdipu0110m000) session, the Inspection check box in the Purchase Order Lines (tdpur4101m000) session is selected only if the same check box is also selected in the Ship-from Business Partner (tccom4121s000) and Item - Purchase (tdipu0601m000) sessions. Conformance Reporting The conformance reporting code linked to this combination of item and purchase business partner. Note You can specify a conformance reporting code only if the Inspection check box is selected in this session. Consigned If this check box is selected, the item on the purchase schedule is consignment inventory. Note If you want to link the payment for a consumption of consignment inventory directly to the replenishment schedule, do not select this check box. For Commingling If this check box is selected, and the Commingling for check box is also selected for the relevant origin in the Purchase Order Parameters (tdpur0100m400) session, the item can be commingled for this buy-from business partner. Order Increment The order quantity increment expressed in the inventory unit. Note This field cannot have the value 0. Minimum The minimum order quantity expressed in the inventory unit. Maximum The maximum order quantity expressed in the inventory unit. Fixed Order The fixed order quantity expressed in the inventory unit. If an item's order method is Fixed Order Quantity, which you can define in the Method field of the Item - Ordering (tcibd2100m000) session, the value of the session's Fixed Order Quantity field is defaulted to the current field. If item ordering data is not present, the default value is 1. Note
Performance aspects The setting of this field could affect system performance and database growth. For more information, refer to Fixed order quantity. Economic Order The economic order quantity expressed in the inventory unit. Note If the order method is Economic Order Quantity, the economic order quantity is the most favourable quantity for planned purchase orders. This order method is defined in the Item - Ordering (tcibd2100m000) session. Internal Processing Time The time required between the recognition of needs and the release of the purchase order. Internal processing time includes document preparation and sourcing. If purchase schedules are automatically generated by Enterprise Planning for an internal business partner, this field is used in the purchase business partner selection process. Enterprise Planning uses this field, together with the Safety Time field and the Supply Time field, to assign a priority to purchase business partners who can deliver the required item. Unit for Internal Processing Time The unit in which the internal processing time is expressed. Safety Time The time that you can add to the normal lead time to protect delivery of goods against fluctuations in the lead time so that an order can be completed before the order's real need date. If purchase schedules are automatically generated by Enterprise Planning for an internal business partner, this field is used in the purchase business partner selection process. Enterprise Planning uses this field, together with the Internal Processing Time field and the Supply Time field, to assign a priority to purchase business partners who can deliver the required item. Unit for Safety Time The unit in which the safety time is expressed. Supply Time The total time required to obtain an item that is forecasted. This time is used to calculate an item's order lead time, based on which a company takes commitment decisions and executes capacity planning and order management. Example For item A, the supplier communicated a supply time of 50 days. This is in fact a reduced lead time and is only possible because a three year forecast is sent to the supplier for this item. If additional quantities are needed, which are not included in the forecast, the supplier needs the full supply time, which is 300 days. If purchase schedules are automatically generated by Enterprise Planning for an internal business partner, this field is used in the purchase business partner selection process. Enterprise Planning uses this field, together with the Internal Processing Time field and the Safety Time field, to assign a priority to purchase business partners who can deliver the required item. Note If you want to retrieve the supply time from an affiliated supplying company, use the Update Supply Times in Item - Purchase Business Partner (tdipu0210m100) session, which you can start from the appropriate menu of the current session. Unit for Supply Time The unit in which the supply time is expressed. Full Supply Time The total time required to obtain an item that is not forecasted. This time is used to calculate the full cumulative order lead time for an item, which includes the cumulative lead time of purchased parts. Example For item A, the supplier communicated a supply time of 50 days. This is in fact a reduced lead time and is only possible because a three year forecast is sent to the supplier for this item. If additional quantities are needed, which are not included in the forecast, the supplier needs the full supply time, which is 300 days. Note
Unit for Full Supply Time The unit in which the full supply time is expressed. Note This field is only visible if the Use Full Supply Time check box is selected in the Procurement Parameters (tdpur0100m000) session. Transportation Time (Days) The transportation time in days, which can be calculated in two ways. LN retrieves the transportation time as follows:
Calculated Lead Time (Days) The rough purchase item lead time expressed in days. The calculated lead time is only used to determine the planned receipt date of forecast demand for which no accurate determination of the planned receipt date is yet required. The calculated lead time is based on the availability type and calendar template that are linked to the following fields:
Note
Calculated Full Lead Time (Days) The rough purchase full item lead time expressed in days. The calculated full lead time is based on the availability type and calendar template that are linked to the following fields:
Note
Inbound Lead Time The time interval between the arrival of the items and the actual storage in the warehouse. Default value This field is defaulted from the Inbound Lead Time field of the Item Data by Warehouse (whwmd2110s000) session. In this session, this field is displayed for information purposes only. Inbound Lead Time The unit in which the inbound lead time is expressed. Default value This field is defaulted from the Item Data by Warehouse (whwmd2110s000) session. Lead Time Horizon (Days) The number of days that, together with the current date/generation date, determines whether:
Release Type Use this field to indicate what schedule release type is used, based on which an EDI message is sent. This message is indicated by the used schedule. Note Sequence Shipping Schedule Only can only be selected if the Preferred field is set to Single Source and the schedule is a pull schedule. Allowed values Communication Channel The way in which purchase releases must be communicated to the business partner. Package Definition The package definition for the item or item group. Release EDI Message Directly If the Communication Channel field is set to EDI and this check box is selected, EDI messages are prepared when a purchase release receives the status Scheduled in the Purchase Releases (tdpur3120m000) session. If this check box is cleared, you can prepare EDI messages by selecting the Prepare EDI messages check box in the Print Purchase Releases (tdpur3422m000) session. Note
Field for Last Shipment The shipment related field in LN that is used in the Purchase Release (OUT) Business Object Document (BOD). Allowed values Schedule Type The type of purchase schedule, which can be push schedule or pull schedule. Default value This value is retrieved from the Items (tcibd0501m000) session. Authorizations If this check box is selected, authorizations are used and calculated. Authorizations for the schedule are updated in the FAB/RAW Authorizations (tdpur3534m000) session as soon as:
FAB Period The time period during which the supplier is authorized to manufacture the goods required on a schedule, calculated from the schedule issue date on for push schedules, and from the current date on for pull forecast schedules. The fab period is expressed in a number of days. Example
Fab time fence : 05.07.99 (+ 20 days) = 25.07.99. Fab authorization: 10000 + 100 + 100 + 100 = 10300. RAW Period The time period during which the supplier is authorized to procure the raw materials required on a schedule, calculated from the schedule issue date on for push schedules, and from the current date on for pull forecast schedules. The raw period is expressed in a number of days. Example
Raw time fence : 05.07.99 (+ 20 days) = 25.07.99. Raw authorization: 10000 + 100 + 100 + 100 = 10300. Authorizations to be This field indicates whether the high fab authorizations and high raw authorizations must be carried forward or reset when the cumulatives (CUMS) are reset in the Reset Cumulatives (tdpur3230m000) session. Allowed values Transaction Time Fence This field indicates for which purchase schedule lines inventory transactions must be logged in the Warehouse Orders module of Warehousing, and financial transactions must be logged in the General Ledger module, and the Accounts Payable module of Financials. Irrespective of the chosen parameter:
Note Even if a purchase schedule line falls outside the FAB period, transactions are still logged for the schedule line as soon as its requirement type becomes Firm. Performance aspects The setting of this field could affect system performance and database growth. For more information, refer to Transaction time fence. Allowed values Segment Set for Material Release The segment set that is related to a material release. Note
Default value The Segment Set for Material Release from the Purchase Schedule Parameters (tdpur0100m500) session. Segment Set for Shipping Schedule The segment set that is related to a shipping schedule. Note
Default value The Segment Set for Shipping Schedule from the Purchase Schedule Parameters (tdpur0100m500) session. Issue Pattern for Material Release The pattern used to determine the issue date for material releases. Note
Default value The Issue Pattern for Material Release from the Purchase Schedule Parameters (tdpur0100m500) session. Issue Pattern for Shipping Schedule The pattern used to determine the issue date for shipping schedules. Note
Default value The Issue Pattern for Shipping Schedule from the Purchase Schedule Parameters (tdpur0100m500) session. Frozen Period for Increasing Quantity The number of days, calculated from the current date, for which you can no longer increase the quantity of required items. If the purchase schedule is Shipment Based, which you can define in the Shipment or Receipt Based field of the current session, frozen time limits are based on planned shipment dates. If the schedule is Receipt Based, frozen time limits are based on planned receipt dates. Frozen Period for Decreasing Quantity The number of days, calculated from the current date, for which you can no longer reduce the quantity of required items. If the purchase schedule is Shipment Based, which you can define in the Shipment or Receipt Based field of the current session, frozen time limits are based on planned shipment dates. If the schedule is Receipt Based, frozen time limits are based on planned receipt dates. Use Working Days for Frozen Period If this check box is selected, only working days are used when calculating frozen periods. If this check box is cleared, calendar days are used when calculating frozen periods. Note If this check box is selected, the specified number of working days is added to the current date. The working days are retrieved from the calendar that is linked to the ship-from business partner, the buy-from business partner, or the company. If this check box is cleared, the specified number of calendar days is added to the current date. When planning the dates, the availability type from the Procurement Parameters (tdpur0100m000) session is used. Delete Past Schedule Lines This check box determines how to handle undelivered and redundant quantities on schedule lines with dates in the past. If this check box is selected, the schedule lines are deleted by Enterprise Planning. If this check box is cleared, planning messages are generated informing a planner to manually delete the schedule lines. Note This check box can be selected only if the Frozen Period for Decreasing Quantity is zero in the current session. Generate Freight Orders from Purchase If this check box is selected, freight orders must be generated for purchase orders that contain this item - purchase business partner combination. Default value The value of this check box is defaulted to the Generate Freight Orders from Purchase check box in the Purchase Order Lines (tdpur4101m000) session and the Purchase Order Line Details (tdpur4101m200), but can be overwritten in these sessions. Generate Order for Unexpected Warehouse Receipt If this check box is selected, and a warehouse receipt has no corresponding inbound order, LN automatically creates a purchase order against which the items are received for the purchase business partner. LN automatically:
Note You cannot select this check box if:
Shipment or Receipt Based Specify on what date and time (schedule) requirements are based. Note This field is defaulted to the Shipment/Receipt Based field of the Purchase Schedules (tdpur3110m000) session. Allowed values Supplier Capacity The ship-from business partner capacity expressed in the inventory unit. Note Enterprise Planning uses this field when generating planned orders for a purchase business partner. Order Quantity Multiple The unit of measure in which the inventory of an item is recorded, such as piece, kilogram, box of 12, or meter. The inventory unit is also used as the base unit in measure conversions, especially for conversions that concern the order unit and the price unit on a purchase order or a sales order. These conversions always use the inventory unit as the base unit. An inventory unit therefore applies to all item types, also to item types that cannot be kept in stock. Minimum Capacity Tolerance The minimum percentage that can stay below ship-from business partner capacity. Maximum Capacity Tolerance The maximum percentage that can exceed ship-from business partner capacity. Note Enterprise Planning uses this field when generating planned orders for a purchase business partner. The maximum capacity tolerance is calculated as follows: Maximum Capacity Tolerance * Supplier Capacity + Supplier Capacity Example
Enterprise Planning takes into account that the purchase business partner can only deliver a maximum number of 120 pieces a week. Capacity Time Unit The time unit in which the ship-from business partner capacity is expressed.
Calculate Calculates the Calculated Lead Time (Days). Calculate Calculates the Calculated Full Lead Time (Days). Update Calculated Lead Time in Item - Purchase BP Starts the Update Calculated Lead Time in Item Purchase - BP (tdipu0210m000) session in which you can recalculate the calculated (full) lead time for a range of items/business partners. Update Supply Times in Item - Purchase Business Partner Starts the Update Calculated Lead Time in Item Purchase - BP (tdipu0210m000) session, in which you can retrieve the (full) supply time from an affiliated supplying company. Exceptions Starts the Exceptions (tcuef0105m000) session, in which you can define unit effective purchase business partners. Net Prices per Buy-from Business Partner Starts the Nett Prices per Buy-from Business Partner (tdipu0110m100) session. Approved Business Partners Only displays the approved item - purchase business partner combinations. Approved Parts For the business partner on the purchase document that started the Items - Purchase Business Partner (tdipu0110m000) session, only approved items are displayed for selection. These items are displayed for the business partner:
All Parts For the business partner on the purchase document that started the Items - Purchase Business Partner (tdipu0110m000) session, all items are displayed for selection.
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