Item (tcibd0501m100)

Use this session to specify and maintain the global item data. This session is available only if you use multisite.

The global item data comprises this data:

  • The centrally controlled item data at the company level, which includes the general settings
  • The item data that is specific for the various subentities, such as item-sales and item-production
  • The sites and offices that can store, buy, make, and sell the items

This session is started when you specify or modify global item data in the Items (tcibd0501m000) session.

Note
  • All items that are used in a company are displayed in the Items (tcibd0501m000) overview session.
  • If the Authorization and Security functionality is implemented and active, item permissions are set up in the Item Permissions (tcsec3635m000) session and linked to an employee using the Employee Authorization (tcsec1600m000) session. This employee can view, create, and modify this item data only if the authorization level is set to Modify.
  • If you use Data Management, you can set up the change control of the item by means of Change Management change orders. Use the Change Control section to indicate the type of change control that is required for the item.
  • To copy existing item data to a new item, use the Copy Item Data (tcibd0205m000) session.
Tabs

The lines on the tabs refer to these sessions:

  • Sites
    On this tab, you can specify and view the sites that are linked to the item. Click the Go to details button for a line to specify and maintain item data by site in the Items by Site (tcibd1550m000) session.
  • Enterprise Units
    Refers to the Item - Costing (ticpr0107m000) session. On this tab, you can view the costing data that is generated based on the enterprise unit that is linked to the warehouse in the Item - Ordering (tcibd2600m000) session. You must manually specify the Standard Cost Component Scheme, the Surcharge check boxes and the Landed Costs Set. You can also specify new costing data on this tab.
  • Clusters
    Refers to the Items - Planning (cprpd1100m000) session. On this tab, you can view the planning data record that is generated based on the planning cluster that is linked to the warehouse in the Item - Ordering (tcibd2600m000) session. You must manually specify the Order Horizon and the Plan Level. You can also specify new planning data on this tab.
  • Purchase Offices
    On this tab, you can specify and view the purchase offices that are linked to the item. Click the Go to details button for a line to specify and maintain item data by purchase office in the Items - Purchase by Office (tdipu0181m100) session.
  • Sales Offices
    On this tab, you can specify and view the sales offices that are linked to the item. Click the Go to details button for a line to specify and maintain item data by sales office in the Items - Sales by Office (tdisa0181m000) session.
  • Service Offices
    On this tab, you can specify and view the service offices that are linked to the item. Click the Go to details button for a line to specify and maintain item data by service office in the Items - Service by Service Office (tsmdm2120m000) session.

 

Item

The raw materials, subassemblies, finished products, and tools that can be purchased, stored, manufactured, and sold.

An item can also represent a set of items handled as one kit, or which exist in multiple product variants.

You can also define nonphysical items, which are not retained in inventory but can be used to post costs or to invoice services to customers. The examples of nonphysical items:

  • Cost items (for example, electricity)
  • Service items
  • Subcontracting services
  • List items (menus/options)

Segmented item codes consist of a project-code segment and an item-base segment (the item code). You can define the item code segmentation in the Item Code Segmentation (tcibd0500m000) session.

Note
  • If the item is a generic item, the following characters are not allowed in the item code:

    % ' " ^ \ ! @ # $ & * ( ) | / ; ~ ` ? { } [ ] < >

    The reason is that object files that are generated for constraints in the Product Configuration module cannot contain these characters.

  • If the Check Project Code in Item Code check box is selected in the Item Base Data Parameters (tcibd9199m000) session, you cannot define items of which the first part of the item name equals a project code in LN.

Related topics

Item Type

A classification of items used to identify if the item is, for example, a generic item, a service item, or an equipment item. Depending on the item's type, certain functions will only apply to that item.

You can specify default values for an item type/item group combination in the Item Defaults (tcibd0102m000) session.

Allowed values

Item Type

Note
  • The item type Product can be used only if the Item Type Product field is set to Active in the Implemented Software Components (tccom0100s000) session.
  • The item types Purchased and Manufactured are used only if the Item Type Product field is set to Inactive in the Implemented Software Components (tccom0100s000) session.
Item Group

The item's item group. You must assign every item to an item group.

To select the item group you can:

  • Select or create an item group in the Item Groups (tcmcs0123m000) session.
  • Select the item's default data from the Item Defaults (tcibd0102m000) session. The item default data includes the item group.

If you defined default item data for the item type and item group in the Item Defaults (tcibd0102m000) session, LN enters the default data in the relevant fields of the Items (tcibd0501m000) session. You can use the default values or change the values as required.

Order System

The order parameter that controls the way by which recommended purchase and production orders are generated.

Options:

  • FAS (final assembly scheduling).
  • SIC (statistical inventory control).
  • Planned (schedule-based and order-based planning).
  • Manual (manual reordering).
Note

If the Default Supply Source for an item is set to Repetitive, for one or more sites, the Order System must be set to Planned.

Allowed values

Order System

Default Supply Source

The default supply source determines the default supply method for the item when the inventory on hand is not sufficient.

Note

You can temporarily change the supply source of Purchased, Manufactured or Product items in the Date-Effective Supply Source (tcibd0510m000) session.

Allowed values

Supply Source

Unit Set

The item's unit set.

Inventory Unit

The unit of measure in which the inventory of an item is recorded, such as piece, kilogram, box of 12, or meter.

The inventory unit is also used as the base unit in measure conversions, especially for conversions that concern the order unit and the price unit on a purchase order or a sales order. These conversions always use the inventory unit as the base unit. An inventory unit therefore applies to all item types, also to item types that cannot be kept in stock.

Configurable

If this check box is selected, the item is a configurable item.

Note
  • For items with the Default Supply Source set to Assembly and for Generic items, this check box is by default selected and disabled.
  • If this check box is selected for a Purchased or Product item, the Purchase Schedule in use check box is by default selected and disabled in the Items - Purchase (tdipu0101m000) session.
Customizable

If this check box is selected, the item will be customized by default. The setting of this check box is defaulted to the Make Customized check box on the sales quotation- and sales order-line.

Customization, which also requires generation of a product structure, is applicable for these items:

  • Generic items, which must always be customized.
  • Product, Purchased, and Manufactured items, only if the Make Customized check box is selected on the customer order. The setting of this check box can be modified on the customer order.
  • Standard items that have anonymous inventory and for which the Make Customized check box is selected on the customer order.
Note

The setting of the With PCS check box determines whether a project structure will also be generated, and consequently, a PCS project is linked to the customized item.

Related topics

Customized

If this check box is selected, the item is customized.

This check box is selected automatically for these configurations:

Kind of itemProject segmentDefault SourceProduct VariantCustomizeWith PCSCustomized
Configured - with PCSXShop FloorXYesYesYes
Configured - no PCS-Shop FloorXYesNoYes
STO/ETO - customizedXShop Floor-YesYesYes
STO/ETO - customized part of configuration-Shop FloorXYesNoYes

 

With PCS

If this check box is selected, for a main item, the item structure is generated by using a PCS project.

Note
  • The field is visible only if the Project Control (PCS) check box is selected in the Implemented Software Components (tccom0100s000) session.
  • Because generic items cannot be part of a project, after generation of a project structure for the generic item, a new item is created that is part of a project.

Related topics

Subassembly

If this check box is selected, the item is a subassembly.

Picture

The item's picture.

  • You can add a picture by a drag-and-drop operation.
  • The picture can have the following extensions: .jpg, .gif, or .png.
Sales Data

If a check mark is displayed, you have specified specific item data for sales in the Item - Sales (tdisa0601m000) session.

To view or specify the item sales data, click the button to start the Item - Sales (tdisa0601m000) session.

Project Data

If a check mark is displayed, you have specified specific item data that is required by Project in the Item - Project (tppdm0105s000) session.

To view or specify the item project data, click the button to start the Item - Project (tppdm0105s000) session.

Ordering Data

If a check mark is displayed, you have specified the item data that indicates how you order the item in the Item - Ordering (tcibd2100m000) session.

To view or specify the item ordering data, click the button to start the Item - Ordering (tcibd2100m000) session.

Production Data

If a check mark is displayed, you have specified the item's production data in the Item - Production (tiipd0101m000) session.

To view or specify the item production data, click the button to start the Item - Production (tiipd0101m000) session.

Purchase Data

If a check mark is displayed, you have specified data for purchasing the item in the Item - Purchase (tdipu0601m000) session.

To view or specify the item purchase data, click the button to start the Item - Purchase (tdipu0601m000) session.

Warehousing Data

If a check mark is displayed, you have specified specific item data that is required by Warehousing in the Item - Warehousing (whwmd4600m000) session.

To view or specify the item warehousing data, click the button to start the Item - Warehousing (whwmd4600m000) session.

Freight Data

If a check mark is displayed, you have specified item data related to freight management in the Items - Freight Management (fmfmd1100m000) session.

To view or specify the freight data, click the button to start the Items - Freight Management (fmfmd1100m000) session.

Service Data

If a check mark is displayed, you have specified item data related to service in the Items - Service (tsmdm2100m000) session.

To view or specify the item service data, click the button to start the Items - Service (tsmdm2100m000) session.

Quality Data

If a check mark is displayed, you have specified specific item quality data for inspection in the Items - Quality Data (qmptc0118m000) session.

To view or specify the item quality data, click the button to start the Items - Quality Data (qmptc0118m000) session.

Tools Data

If a check mark is displayed, you have specified the item's tool type data in the Tools (titrp0101m000) session.

If the item is a tool, to view or specify the item's tool data, click the button to start the Tools (titrp0101m000) session.

Item Text

If this check box is selected, a text is present.

Related topics

Item Signal

A warning message displayed if you enter or select an item to which a signal is linked. Item signals can also be used to block the issue and/or requisition of items.

Business-partner signal

A warning message displayed if you select a business partner to whom a signal is linked.

Search Key I

The search key for the item.

Default value

The first 16 characters of the item's Name field.

Search Key II

The second search key for the item.

Default value

The first 16 characters of the item's Name field.

List Type

A further specification of items of the Purchased, Product, or List item type.

Creation Date

The date and time the item data was created.

Last Modification Date

The date and time the item data was modified.

Cost Component

The cost component assigned to the item.

Note

List items do not have cost components.

Related topics

Standard Costs at Level

The level at which the standard cost calculation is performed for the item.

  • Company
    The standard cost calculation is performed by logistic company. Items manufactured on different sites have the same standard cost calculated based on global data.
  • Enterprise Unit
    The standard cost calculation is performed by enterprise unit. Items manufactured on different sites, have different standard costs due to differences in routings and material costs per location.
Note

This check box is available only if the Standard Cost by Enterprise Unit parameter is set to Active in the Implemented Software Components (tccom0100s000) session.

Lot Controlled

If this check box is selected, the item must be assigned to a lot.

Related topics

Serialized

If this check box is selected, occurrences of the item are serialized items. LN generates the serial numbers by using a mask, or you can manually specify the serial numbers.

Note

If you cannot select this check box, the rounding factor of the serialized item's inventory unit may be wrong. You must set the rounding factor in the Units (tcmcs0101m000) session to 1.0.

If this check box is cleared, you can still manually define serial numbers for this item in the Serialized Items (tcibd4501m000) session.

Demand Pegged

If this check box is selected, demand pegging is enabled for the item. Sales orders and service orders for the item can be pegged in order to have pegged supply.

Note
  • The item type must be Manufactured, Purchased, Product, or List with subtype Kit.
  • This check box is visible only if the Demand Pegging check box is selected in the Implemented Software Components (tccom0100s000) session.
Demand Pegging Type

Specify the type of peg, which determines the peg content used in demand and supply matching. The peg content is stored in the specification linked to the item.

Note
  • If the supply source of the item is Repetitive, only peg types Customer Based, Order Based, and Customer Location Based can be used.
  • The demand side and supply side of the matching process must be based on the same Demand Pegging Type.
  • This check box is displayed only if the Demand Pegging check box is selected in the Implemented Software Components (tccom0100s000) session.

Allowed values

Demand Pegging Type

Use Unallocated Inventory

If this check box is selected, unallocated inventory can be allocated and used to supply the demand order. Allocated inventory is used first to supply the demand. If unavailable, or an insufficient quantity is available, unallocated inventory is used.

If this check box is cleared, only allocated inventory can be used.

Note
  • This check box is enabled if the Demand Pegging check box is selected in the Implemented Software Components (tccom0100s000) session.
  • This check box affects the allocation of inventory to sales orders and the supply orders planned by Enterprise Planning. The Advise Unallocated Inventory check box in the Inventory Handling Parameters (whinh0100m000) session determines whether you can advise unallocated inventory for a demand-pegged outbound order.
Inherit Project Peg

If this check box is selected, the dependent components will inherit the project peg of the main item.

Mandatory Project Peg

If this check box is selected, the item must be pegged to project.

Note
Restrict Commingling and Transfers

If this check box is selected, commingling of supply for project pegged demand and cost transfer of project peg excess inventory are restricted by rules defined in the Commingling Exceptions (tcpeg0102m000) session.

This check box is enabled if the Project Pegging check box is selected in the Implemented Software Components (tccom0100s000) session.

In Warehousing, these restrictions can be overruled by users for whom the Overrule Item Restriction for Commingling and Transfers check box is selected in the Warehousing User Profiles (whwmd1140s000) session.

Restricted by Components

If this check box is selected, commingling and transfers are restricted for some of the item's components.

Note

This check box is set by the update process in the Update Commingling Restricted Components (tcibd0208m000) session.

Change Controlled

If this check box is selected, you can use Change Management (CHM) change orders to control the item data and the effectivity dates of the item's BOM data and routing data.

This check box is selected by default if the Object Data Management (DM) check box is selected in the Implemented Software Components (tccom0100s000) session.

Effectivity Dates by CO

If you want to control the effectivity dates of the item's BOMs and routings through Data Management change orders, select this check box.

If the Change Management Allowed check box is selected and you clear this check box, LN applies the changes according to the approved change orders but does not record the effective dates. This allows you to track the changes that are made to the item, the BOM, and the routing of which the effective dates are not important.

Change Order

The change order that determines the item's effective date. LN cannot use the item before the effective date. The change order is linked to the item in the Change Management module of Data Management.

Related topics

Multiple COs

If this check box is selected, a single BOM line or routing operation can be controlled by more than one change order at a time. The first change order that is approved makes the BOM line or routing operation effective. If the Effectivity Dates by Change Order check box is selected, you can select or clear this check box.

Effective Date

If you want to control the effectivity dates of the item's BOMs and routings through Data Management change orders, select this check box.

If the Change Management Allowed check box is selected and you clear this check box, LN applies the changes according to the approved change orders but does not record the effective dates. This allows you to track the changes that are made to the item, the BOM, and the routing of which the effective dates are not important.

In Process by CHM

If this check box is selected, the effectivity unit is under change management control. If a change proposal is linked to the effectivity unit, and the change proposal has not yet been approved, LN selects this check box.

In the Change Management (CHM) module you can keep track of the effective and expiry dates of the effectivity unit according to a defined procedure.

Derived-from Item

The item code of the standard item from which the customized item is derived.

If a standard item is copied to a customized item using the Copy Standard Product Structure to Customized Structure (tipcs2230m000) session, LN displays the standard item code in the customized item's Derived-from Item field.

Note

Click Unlink Derived-from Item to unlink the derived from item.

Type of Replacement

The item's replacement status.

Allowed values

Possible values

Product Variant

A unique configuration of a configurable item. The variant results from the configuration process and includes information such as feature options, components, and operations.

Example

Configurable item: electric drill

Options:

  • 3 power sources (batteries, 12 V or 220 V)
  • 2 colors (blue, gray).

A total of 6 product variants can be produced with these options.

Unit Effective End Item

If this check box is selected, the item is unit effective.

Unit Effective Supply

Order planning in Enterprise Planning results in calculating the demand for the components of parent items. If an effectivity unit is assigned to the parent item, you can choose to specify the components of the parent item by the parent item's effectivity unit.

If this check box is selected, LN communicates the parent item's effectivity unit to the component items. This means that if the same component item is used in several unit effective parent items, several orders are generated for the component item, each order with its own effectivity unit.

If this check box is cleared, LN does not communicate the parent item's effectivity unit to the component items. This is useful if the effectivity unit of the parent item is not relevant for the lower part of the item structure. Although components are demanded for 100 different effectivity units, you only get one supply order of 100 pieces for the standard configuration instead of 100 orders.

Note
  • You can select this check box only if the Lot Controlled check box is selected. If you store effectivity units in inventory, unit information is linked to the item's lot number: the inventory is stored at lot level, and the unit is recorded in the lot. Note that if an item is not lot controlled, the item is stored with unit 0 (zero) in inventory, even if a demand exists for a specific effectivity unit.
  • If this check box is cleared, the Effectivity Units are Interchangeable check box is always selected and disabled. In this way, the demand is matched with available inventory, irrespective of the effectivity unit.

Example

Item C is a purchased item that is used in two unit effective end items, A and B. One end item, item A, has effectivity unit 15, and the other end item, item B, has effectivity unit 16.

If the Unit Effective Supply check box is selected for item C, and a demand for item C is required when producing items A and B, two purchase orders for item C are created: one purchase order with effectivity unit 15, and another purchase order with effectivity unit 16.

If the Unit Effective Supply check box is cleared for item C, only one purchase order is created to order two items C. The effectivity unit is 0 (zero).

Units are Interchangeable

If this check box is selected, the unit-effective item is interchangeable.

This check box is always selected and disabled if the Unit Effective Supply check box is cleared. In this way, the demand is matched with available inventory, irrespective of the effectivity unit.

Revision Controlled

If this check box is selected, the item has revisions.

Update Method for E-Item Relation

The selected value indicates how LN handles the relationship between revisions of the engineering item and standard items or customized items.

Allowed values

Possible values

Actual Revision

The latest revision of the item.

LN displays the revision number if a relationship is established between the engineering item and the item in the Engineering Item - Item Relationship (tiedm1101m000) session, and the engineering item revision is Approved by Production.

Weight

The item's weight, expressed in the item's weight unit. This information is required on the intrastat report.

Weight Unit

The weight unit in which the item's weight is expressed on the intrastat report. For details, see EU transaction reporting.

Material

The material of which the item is composed. This field is only used for information.

Size

The item's size. This field is only used for information.

Standard

The industrial standard used to produce or purchase the item. For example, NEN3140 or ISO9000. This field is only used for information.

Contains Material

The materials for the item are defined in the Item Material Content (tcmpr0120m000) session.

Product Type

User-definable item grouping data that is used as a sorting and selecting criterion. The product type is intended for classifying items with similar characteristics for production purposes.

Product Class

User-definable item grouping data that is used to distinguish between different groups of items in a product line. The product class is mainly used as a selection criterion for reporting.

Product Line

A group of products made by the same producer, that are similar but differ in details such as, size, shape, color, and so on. User-definable item grouping data, mainly used as an item selection criterion for reporting.

Manufacturer

The items' default manufacturer.

Selection Code

User-definable item grouping data. Use selection codes to select items by color, diameter, product expiry date, and so on.

Note

Selection codes are used for information purposes only.

Technical Coordinator

The employee who is responsible for maintaining the technical item specifications and the requirements for the manufacturer of the item. This employee is also responsible for maintaining the information concerning hazardous material and the risk classification in Warehousing.

Configuration Group
Subject to Trade Compliance

If this check box is selected, the item is subject to trade compliance checks. The setting of this check box is displayed in various sessions in Warehousing, Sales, and Procurement.

This check box is enabled if the:

Export Compliance

If this check box is selected,, the item specific data for export compliance is created and maintained in the Item Sales Compliance Data (tcgtc0110m000) session. Item compliance data is used for the external compliance checks.

Note
Import Compliance

If this check box is selected,, the item specific data for import compliance is created and maintained in the Item Purchase Compliance Data (tcgtc0110m100) session. Item compliance data is used for the internal compliance checks.

Note
Responsible Department

The department assigned the required permission to maintain the item data.

Critical Safety Item

If this check box is selected, the item is a critical safety item.

Note

On bar code labels, for example Odette Transport Label and Global Transport Label (GTL), a control symbol (circle with inscribed inverted triangle) may be printed in case of safety items on buyer's request.

Country of Origin

The country where the item was originally manufactured.

This field is used on Intrastat declarations.

EAN Code

The bar code used to register the item.

Environmental Compliance

Worldwide, various regulations exist to limit the use of hazardous chemical substances in electronic equipment preventing environmental pollution.

Companies, in most cases producers of electronic equipment, are legally required to:

  • Set up and control compliancy rules.
  • Verify whether purchased, engineered, manufactured, and serviced material is compliant.
  • Verify whether their work processes are compliant.

This field indicates the item's environmental compliancy. The value in this field can be set by an external software application.

Extra Information

The additional information about the item.

Harmonized System Code

Code that identifies group of items in order to collect and report statistical data on the export and import of goods in the countries of the European Union (EU). The reporting authorities determine the harmonized system codes.