Invoice-from Business Partner (tccom4122s000)Use this session to view, enter, and maintain invoice-from business partners. You can start this session from:
Tabs The lines on the tabs refer to these sessions:
General Invoice-from Business Partner The business partner that sends invoices to your organization. This usually represents a supplier's accounts receivable department. The definition includes the default currency and exchange rate, invoicing method and frequency, information about your organization's credit limit, the terms and method of payment, and the related pay-to business partner. Department The department that is linked to the business-partner role. The business partner's financial data for the role is registered in the financial company to which the department is linked. Workflow Status The status that is applicable if the business object requires authorization approval using ION Workflow. When you perform a change that requires authorization, a checked-out version is automatically created for the business object. The changes you submit are only effective after approval/check-in. You can also undo your changes, or recall your submitted changes.
Allowed values If the business object is checked out, this field displays an Object status. If the business object is checked in, this field displays an Approval status. If a description is specified for the object type in the Workflow Information Fields (ttocm0106m000) session (which is displayed as a tab in the Object Types (ttocm0102m000) session), regardless if the object is checked in or out, this field always displays the value of the appropriate Description field. Note For more information on setting up and using ION Workflow for business objects in LN, refer to the Infor LN Integration Guide for Infor ION Workflows and Monitors. General Address The invoice-from business partner's address. Address Line 1 The first part of the address, as defaulted from the Address Line 1 field in the Addresses (tccom4130s000) session. Address Line 2 The second part of the address, as defaulted from the Address Line 2 field in the Addresses (tccom4130s000) session. Address Line 3 The third part of the address, as defaulted from the Address Line 3 field in the Addresses (tccom4130s000) session. Address Line 4 The fourth part of the address, as defaulted from the Address Line 4 field in the Addresses (tccom4130s000) session. Address Line 5 The fifth part of the address, as defaulted from the Address Line 5 field in the Addresses (tccom4130s000) session. Address Line 6 The sixth part of the address, as defaulted from the Address Line 6 field in the Addresses (tccom4130s000) session. Business Phone The phone number at the business address. Note If a full business phone number is specified, based on the field values in the Phone Number Data group box of the Countries (tcmcs0110s000) session, the full number is automatically split in the Business Phone Number Details (Invoice-from BP) (tccom4122s200) session. Click the Details button to start this session. Primary Contact The business partner's primary contact. Note If this field is filled, the invoice-from business partner is also linked to the contact in the Business Partner Roles by Contact (tccom4546m000) session. Full Name The contact's full name. Text Text Use this field to enter a text related to the invoice-from business partner. Status Business Partner Status The status assigned to the business partner, which determines the actions that can be carried out for the business partner. For example, you cannot specify a sales order for a business partner with status Prospect, or ship goods to a business partner with status Inactive. If there are outstanding sales orders or open invoices for the business partner, you cannot change the status from Active to Prospect. Allowed values From The date and time when this status takes effect. If you leave this field empty, the status takes effect immediately. To The expiry date and time of the business partner's status. If you leave this field empty, the status continues. User Created by The user who defined the invoice-from business partner. Creation Date The date the business partner data was created. Last Modified by The user who last modified the business partner data. Last Modification Date The date the business partner data was last modified. Detailed Language The language used for documents addressed to the business partner. If no document is available in this language, the document in the company language is used. Business Partner Signal If you select a signal here, the signal message is displayed when you enter the business-partner code in an LN session. Business Partner Type A way to group business partners with similar characteristics, for example, members of the EU, or subject to specific customs rules. Note A business-partner type is not the same as a business-partner role or financial business-partner group. Vendor Rating If you want to apply vendor rating to the business partner, select this check box. Fax Number The business partner's fax number at the business address. Note If a full fax number is specified, based on the field values in the Phone Number Data group box of the Countries (tcmcs0110s000) session, the full number is automatically split in the Fax Number Details (Invoice-from BP) (tccom4122s300) session. Click the Details button to start this session. Invoicing Detailed Currency The default currency used by the business partner for invoicing. Exchange Rate Type The exchange rate type for purchase. Default value The purchase exchange-rate type you have selected for the current company in the Companies (tcemm1170m000) session. Financial Supplier Group The financial business-partner group to which the business partner is assigned. If you define the business partner role for more than one department, you must select the same financial business-partner group for all the departments of which the enterprise unit is linked to the same financial company. Statement Method The statement of account that you use for the business partner. Subcontracting If the associated buy-from business partner is a subcontractor, select this check box. You can then register additional subcontracting data for the business partner in the Subcontractors (tfacp3110s000) session in Financials. In some countries, you must make payments of a subcontractor's purchase invoices to a blocked account. In the Bank Account by Pay-to Business Partner (tccom4125s000) session, you can indicate that the account is blocked. If the business partner is a one-time business partner, you cannot select this check box. Hold Reason for Purchase The hold reason for purchase. Transaction Reference The transaction reference that is used as a default in the Received Purchase Invoices (tfacp1500m000) and Matched Purchase Invoice/Statement Line Transactions (tfacp1133s000) sessions. Document Method If you reduce payments to the business partner by the amounts of existing credit notes, you can generate and print an "assigned credit notes letter" with an overview of the credit notes and the related invoices and send it to your supplier. LN uses the layout and addressee that you specified in the document method definition. If you leave this field empty, you cannot print assigned credit notes letters for the business partner. Number of Extra Invoice Copies Self-Billing Self-Billing Method Include Number Group in Invoice Document If this check box is selected, LN prints the number group on the invoice. Number Group A group of first free number series that you can assign to a specific use. For example, you can assign a number group to:
Within a number group you can define multiple series. Each series is identified by the series code. The series numbers that LN generates consist of the series code followed by the first free number in the series. Series codes of the same number group have the same length. Series A group of order numbers or document numbers starting with the same series code. Series identify orders with certain characteristics. For example, all sales orders handled by the large accounts department start with LA (LA0000001, LA0000002, LA0000003, and so on). Accounting Defaults Transaction Template The transaction schedule that is used as a default expense distribution when purchase invoice transactions are entered in the Purchase Invoice Entry (tfacp2600m000) session. If a transaction template is specified here, and a user activates the Create Transactions from Template (tfgld1204s000) session, they can generate the standard expense distribution. If this field is left empty, the value of the Ledger Account field will be used. Ledger Account The ledger account that is used as a default expense distribution if no transaction template is specified. This default will be used in the first transaction line. Invoice Entry Invoice Number Invoice Number Mandatory This setting determines whether users must enter an invoice number. Allowed values
Duplicate Invoice Check Duplicate Invoice Check Parameters If this check box is selected, the options for duplicate invoice checks are available. Duplicate Invoice Number Allowed If this check box is selected, LN allows duplicate invoice numbers per business partner. If the generated invoice number already exists for the business partner and duplicate invoice numbers are allowed, LN displays a warning. If this check box is cleared, duplicate invoice numbers per business partner are not allowed. Check for Duplicate Amount - Invoice Date If this check box is selected, LN displays a warning for the duplicate purchase date, amount and business partner. This check applies only to the current business partner. Check for Duplicate Amounts - Order Numbers If this check box is selected, LN displays a warning for the duplicate invoice order, amount and business partner. This check applies only to the current business partner. Apply Checks across Companies If this check box is selected, LN performs the check on duplicate invoice numbers in all the financial companies of the current financial group. If this check box is cleared, LN performs the check on duplicate invoice numbers only in the current financial company. Note If the financial group contains many financial companies, checking for duplicate invoice numbers in all the companies can take some time. Check Invoice Number against All Business Partners If this check box is selected, LN performs the number check on invoices for all business partners. If this check box is cleared, LN performs the number check only on invoices with the same business partner. Check Invoice Number within Year of Invoice If this check box is selected, LN performs the number check on invoices within the current year of the invoice. If this check box is cleared, LN performs the number check on invoices within any year. Credit Control Credit Limit The maximum financial risk that you accept or are insured against concerning an invoice-to business partner, or that an invoice-from business partner accepts concerning you. When you create orders, LN continually checks that the total amount of created and invoiced orders does not exceed the credit limit. When you exceed the limit, LN gives a warning message. Default value Zero (= no credit limit) Note The credit limit cannot be less than zero. Date of Last Credit Review You must review the credit rating regularly. This field records the date and time of the most recent review. Paying Paying Payment Terms The payment terms agreed with the business partner. These are default values that can be changed on the order as necessary. Define payment terms in the Payment Terms (tcmcs0513m000) session. Payment Days The payment days you defined for the payment terms in the Payment Terms (tcmcs0113s000) session. Payment days are fixed days of the month, on which payments are due. If payment days are specified, the calculated due date is changed into the next fixed payment day. Payment Terms for Credit Notes The default payment terms that apply to return orders. Late Payment Surcharge The late payment surcharge that the business partner charges. You can change these default values on the order as necessary. Late Payment Surcharge for Credit Notes The late payment surcharges that apply to return orders. You can change these default values on the order as necessary. Pay-to Business Partner The pay-to business partner to which you pay the invoices from this invoice-from business partner. Note One of the following must be true:
Payment Method The way in which the payment (purchase invoice) or the direct debit (sales invoice) takes place. The payment method defines details such as, the maximum amount, the type of due date, if foreign currencies are allowed, and which details must be printed on the report. These details are default values that you can change on the order or invoice as necessary. Allowed values The payment method type must be Payment. Payment Method for Credit Notes The payment method that you use for return orders. Allowed values The payment method type must be Payment. Payment Agreement The payment agreement you have with the business partner. Payment agreements are often used in connection with a monthly billing invoice. Dimension Accounting Dimension The dimension of this dimension type to which LN by default posts the business partner's invoice amounts. These dimension overrule the dimensions selected for the business partner group in the Accounts Payable module. Miscellaneous DAS 2 Expense Type The default expense type for the business partner. This expense type is linked to advance payments, unallocated payments and order related invoices. If payments to the business partner must not appear on the DAS2 report, select Not Applicable. SIREN Code The business partner's SIREN code. Establishment Code The business partner's location identification. Tax Business Partner Tax Classification The business partner's tax classification. On the appropriate menu, you can click Withholding Tax Data to start the Business Partner Withholding Tax Data (tccom4127s000) session, which you can use to enter the business partner's details for withholding tax and social contributions.
Balances Starts the Invoice-from Business Partner Balances (tccom4523m000) session, in which you can display the business partner's current balances and the turnover amounts of the last five years.
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