General Expenses (bptmm1111m300)

Use this session to register your general expenses, for example, mileage.

When the expenses are processed, they are booked with transaction type General Tasks to Financials on the linked cost component.

Related topics

 

Expense

The general expense code.

Cost Component

A cost component is a collection of cost objects with a certain characteristic. A cost component does not depend on the cost type, therefore, for example, a project can be monitored from another dimension. For example, all the costs that refer to electrical work, for example, cable and installation work, are visible if the applicable cost objects are linked to the cost component Electrical work.

Department

A company's organizational unit that carries out a specific set of tasks, for example, a sales office or a purchase office. Departments are assigned number groups for the orders they issue. The department's enterprise unit determines the financial company to which the financial transactions that the department generates are posted.

Quantity

The number of units.

Unit

The physical quantity in which an item or good is managed. For example, a quantity of wood can be expressed as a length by using the unit of one meter, or as a volume by using the unit of one cubic meter.

Currency

A generally accepted medium of exchange such as coins, treasury notes, and banknotes.

The following currency types are available in LN:

  • Home currency, which is used internally by companies to calculate costs, record budgets, and register tax amounts
  • Transaction currency, which is used in transactions with business partners, such as orders and invoices
Price

The price per unit.

Expense Amount

The total amount for this expense line.

Registration Date

The date of registering the time that an employee spends on a specific project or activity.

Line Origin

This field can have one of the following values:

  • Manual
  • Assignment
  • Global Registration
  • Team Hours
  • Backflushing
  • Day-End Hours
  • External
Logon Code

The identification code for the LN user. This code is used for system security.

Transaction Date

The date and time the expense line was created.

Approved

If this check box is selected, you either approved the expenses in the overview session via the appropriate menu Approve Expenses command, or you globally approved the expenses when you finished entering all the lines.

Processed

If this check box is selected, the expenses of this line were processed to Financials.

Text

If this check box is selected, a text is present.

Sequence Number

The number that identifies a data record or a step in a sequence of activities. Sequence numbers are used in many contexts. Usually LN generates the sequence number for the next item or step. Depending on the context, you can overwrite this number.

Employee

The employee's code.

Name

The employee's name.

Year/Period

The year for which you register the expenses.

The year and the period code identify a unique period.

Period

The identification of a period table. The different periods of a year, including the period number, start date and end date are linked to the period-table code.

Start Date

The project start date.

End Date

The project end date.

Current View

The total of the hours in the current view.

Current View

The total amount of the expenses in the current view.

Total

The total amount of the expenses in the current view.

Total

The total amount of all expenses.

 

Approve Expenses

Use this command to approve a selected range of expense transactions.

If the Approval Required check box in the People Parameters (bpmdm0100m000) session is cleared, this command is unavailable.

Undo Approve Expenses

Use this command to unapprove a selected range of expense transactions.

If the Approval Required check box in the People Parameters (bpmdm0100m000) session is cleared, this command is unavailable.

Process Hours and Expenses

Starts the Process Hours and Expenses (bptmm1203m000) session.

Intercompany Trade Orders

Starts the Intercompany Trade Orders (tcitr3100m000) displaying the intercompany trade orders for the selected employee, year and period.

Intercompany Trade Orders - Sales Lines

Starts the Intercompany Trade Orders - Sales (tcitr3100m200) session displaying the intercompany trade orders for the selected line.

Intercompany Trade Orders - Purchase Lines

Starts the Intercompany Trade Orders - Purchase (tcitr3100m300) session displaying the intercompany trade orders for the selected line.

Process Now

Use this command to process expenses without closing the session.

Global (Undo) Approve Hours and Expenses

Starts the Global (Undo) Approve Hours and Expenses (bptmm1202m000) session.

General Hours

Starts the General Hours (bptmm1111m200) session.

Print Hours and Expenses

Starts the Print Hours and Expenses (bptmm1400m000) session.

Copy Hours and Expenses

Starts the Copy Hours and Expenses (bptmm1210m000) session.

General Expenses

Starts the General Expenses (bptmm1111m300) session.

Project Expenses

Starts the Project Expenses (bptmm1111m100) session.

Hours and Expenses History

Starts the Hours and Expenses History (bptmm2800m000) session.