Shipments (whinh4130m000)

Use this session to view and maintain shipments. You can also use this session to confirm shipments.

You can only maintain details of shipments that are not confirmed.

To view the loading sequence of a shipment contained in a load, select the shipment, from the appropriate menu, select Loading List. The load that contains the shipment and the loading sequence of the shipments of the load are displayed. To generate loading lists, from the Print menu, select Loading List.

To manually create a shipment, click Add a New Shipment on the toolbar.

Note
  • Use the Maps section to view the location of the Ship-from Address and the Ship-to Address. You must select only one record at a time.
  • The Shipping Sequence is enabled only if shipping sequence exists for the selected shipment. Use the Shipping Sequence option from the References menu to start the Shipping Sequence (whinh4520m000) session. The session displays the shipments sorted by Shipment, Job Sequence, Shipment Line, and Sales Schedule Line.
  • If the warehousing order for which the shipment is created has one of the following warehousing order type settings, information about the warehousing order is displayed in the Order tab of the details session:

    • Single Order Set per Shipment
    • Single Order per Shipment
    • Single Order per Load
  • An overview of loads, shipping containers, and shipments by warehousing orders is available in the Warehousing Order Loads and Shipments (whinh4545m000) session.
  • This session allows you to access the Process Pro Forma Invoices (whinh4279m000) session using the Process Pro Forma Invoices option from the Action menu.
    • This option is enabled only if the selected (single) shipment is set to status Frozen or Confirmed.
    • If multiple shipments are selected, only the shipments with status Frozen or Confirmed are considered for the processing of the pro forma invoices.
  • This session allows you to access the Process Invoices (whinh4279m100) session using the Process Invoices option from the Action menu.
    • This option is only enabled if the selected (single) shipment is set to status Confirmed.
    • If the multiple shipments are selected, only the shipment with status Confirmed are considered for the processing of the standard (definitive) invoice.

 

Loading List Sequence

The loading sequence number for the shipment. You can generate the loading sequence and the loading list for the shipments of a load in the Generate Loading List (whinh4445m000) session.

Shipment

All goods that are transported to a specific address on a specific date and time by using a specific route. An identifiable part of a load.

Status

The shipment's status.

Allowed values

Shipment Status

Note

The shipment status Projected is not applicable if the check box Projected Shipments in use is not selected in the Inventory Handling Parameters (whinh0100m000) session.

The shipment status Projected is not applicable for manual shipments.

The shipment status is always derived.

Document Compliance Status

The document compliance status resulting from the global trade compliance or letter of credit compliance checks performed for the shipment.

The document compliance status is updated from the shipment lines. If the shipment lines have different statuses, the earliest document-compliance shipment line status is displayed for the shipment.

Parameter settings and settings for individual items, contract deliverables, sales orders, or purchase orders determine whether the document compliance includes letters of credit, global trade compliance, or both.

You can also manually initiate the compliance checks using the Check Document Compliance option on the appropriate menu of the shipment or shipment line sessions.

Note

If global trade compliance or letter of credit checking is activated, the shipment can only be confirmed if the compliance status is Validated. If you confirm a shipment for which some of the shipment lines are not successfully validated, only the successfully validated shipment lines are confirmed and the shipment remains unconfirmed.

Allow Changes to Shipment

If this check box is selected, adding or removing shipment lines is allowed until the shipment obtains status Confirmed. For shipments with status Projected, updates from the linked outbound-order lines are allowed.

Multiple Warehouse Shipment

If this check box is selected, the current shipment contains shipment lines from different warehouses.

Freeze Mandatory

If this check box is selected, freezing shipments and loads is mandatory. This check box is selected if the Freeze Mandatory check box is selected in the Shipment Lines (whinh4131m000) session for one or more of the linked shipment lines.

Handling Unit Based Confirmation

If this check box is selected, the handling units of the shipment must be confirmed before the shipment can be confirmed. This check box is selected if the Handling Unit Based Confirmation check box is selected in the Shipment Lines (whinh4131m000) session for one or more of the linked shipment lines.

Complete

If this check box is selected, the handling units of the linked shipment lines are confirmed. You can confirm the shipment.

Submitted for Acceptance

If this check box is selected, you can fill the source acceptance fields. For more information, refer to Source acceptance - procedure.

Note

This check box remains selected after source acceptance is completed.

Date Confirmed

The date the shipment was confirmed.

Publishing Status

The publishing status of the shipment.

Note

This field is applicable if BOD publishing is implemented.

Allowed values

Publishing Status

Shipment Validation

If this check box is selected, shipment validation is applicable to the shipment. This setting is taken from the shipment lines of the current shipment.

Related topics

Shipment
Shipment
Series

For shipments that you create manually, select the preferred series. The series that you select in this field is used to create the identification code for the manual shipment. The identification code is displayed in the Shipment field of the current session. After you save the shipment, LN clears this field.

Load

The load of the shipment.

Handling Unit

The handling unit to be shipped.

Procedure

The shipment procedure that determines how the shipment is processed. For shipments that you create manually, you can select the preferred shipment procedure.

Related topics

Shipment Reference

The shipment reference determines, among other criteria, how the goods issued from the supplier's warehouse are grouped into shipments. The items on sales schedule lines that have the same shipment reference must be shipped as one shipment to the customer. In the automotive business this is called a Pickup Sheet (PUS) process.

LN retrieves the value of the shipment reference in this field from the Shipment Reference field of the Sales Schedule Lines (tdsls3107m000) session. The shipment reference is passed from the outbound line to the shipment line.

Note
  • You cannot change the shipment reference if an advice has been created.

  • You can specify the shipment reference manually only for manual warehousing orders. Otherwise, the shipment reference is determined by the originating order.

Customer Order

The number of the sold-to business partner's purchase order.

General
Manual

If this check box is selected, the shipment is manually created. If this check box is cleared, the shipment is generated from an outbound order line. This field is read-only.

Single Shipment Reference per Shipment
Single Delivery Point per Shipment

Single Delivery Point per Shipment For more information, refer to Shipment building based on delivery points.

Note

LN selects the check box if one of the shipment lines contains an order for which the Single Delivery Point per Shipment check box is selected in the Warehousing Order Types (whinh0110m000) session.

Single Customer Order per Shipment

If this check box is selected, LN groups the outbound advices with the same customer order number into one shipment. A shipment can contain deliveries to multiple customer orders, based on the other shipment building criteria.

Single Line per Shipment

If this check box is selected, LN allows you to create only one shipment line for a selected shipment.

Text

If this check box is selected, additional text is available for the current shipment.

Additional Costs

The field determines whether additional costs are (re)calculated during shipment confirmation or not.

Additional Costs status

  • Not Calculated:

    LN calculates the additional costs.

  • Modified:

    Because of a change in the shipment composition, a recalculation can take place depending on the Recalculation of Additional Costs parameter in the Sales Parameters (tdsls0100s000) session, Manually inserted lines are not affected when additional cost lines are regenerated.

  • Calculated: The additional costs are calculated.

  • Not Applicable: The additional cost for shipments is not applicable.

For more information, refer to Additional costs in Warehousing.

Method of Additional Cost Calculation

The field determines the method in which the additional costs are calculated on the specific order.

Allowed values:

  • Header Based: Additional costs are calculated based on the value of the shipment header.
  • Line Based: Additional costs are calculated based on the value of the shipment line.
  • Not Applicable: The additional cost for shipments is not applicable.
Documents Printed
Bill of Lading

If this check box is selected, LN has printed the bill of lading.

Packing Slip

If this check box is selected, LN has printed the packing slip.

Ignore Block on Package Definition Deviation

Indicates if the shipment is blocked when the handling unit structure and the package definition of a shipment are different

Packing Slip Date

The packing slip date.

The date is printed on the packing slip, when the packing slip is printed for a frozen shipment and when the shipment is reopened. The current date is printed on the packing slip when the packing slip is printed again after freezing or confirming the shipment.

Packing List

If this check box is selected, LN has printed the packing list.

Delivery Note

If this check box is selected, LN has printed the delivery note.

Shipping Manifest

If this check box is selected, the shipping manifest is printed for the current shipment.

Preliminary Delivery Note

The preliminary identification number of the delivery note that refers to the current shipment. If you manually create a shipment, you can select a delivery note number in this field.

Weight/Dimensions
Packaging
Packaging Item

The packaging item for the shipment. Packaging items identified as reusable items in the Packaging Items (whwmd4105s000) session are counted into and out of the warehouse per business partner in the Packaging Items by Business Partner (whwmd4107m000) session.

Quantity of Packaging Items

The number of packaging items for the shipment.

Weight
Gross Weight

The total weight of the goods of the shipment.

This field is read-only if the shipment is confirmed or frozen. If a handling unit is linked to the shipment, the total weight is taken from the handling unit.

The total weight is updated if:

  • Shipment lines are added or removed
  • The gross weight of the shipment lines is changed
  • The packaging items or the packaging item quantities are changed.
Unit

The unit of measure in which weight is expressed. This is used throughout Warehousing to handle the location capacity in terms of weight.

For example:

  • Maximum weight
  • Available weight
Dimensions
Length

The length of the shipment.

This field is disabled for shipments that are confirmed or frozen. If a handling unit is linked to the shipment, this value is retrieved from the Length field in the Handling Units (whwmd5130m000) session. If a packaging item is added or updated, this field is updated with the width of the packaging item.

Unit

The unit to express the length of the shipment. This value is defaulted from the unit of length defined in the Warehouse Master Data Parameters (whwmd0100s000) session.

Width

The width of the shipment.

This field is disabled for shipments that are confirmed or frozen. If a handling unit is linked to the shipment, this value is retrieved from the Width field in the Handling Units (whwmd5130m000) session. If a packaging item is added or updated, this field is updated with the width of the packaging item.

Height

The height of the shipment.

This field is disabled for shipments that are confirmed or frozen. If a handling unit is linked to the shipment, this value is retrieved from the Height field in the Handling Units (whwmd5130m000) session. If a packaging item is added or updated, this field is updated with the height of the packaging item.

Floor Space

The floor space of the shipment. LN adjusts this value if the depth or the width is changed.

This field is read-only if the shipment is confirmed or frozen. If a handling unit is linked to the shipment, the floor space is taken from the handling unit. If a packaging item is added or updated, this field is updated with the floor space of the packaging item.

Unit

The unit used to express the floor space of the shipment. This value is defaulted from the Derived Area Unit defined in the Unit Dimensional Relationships (tcmcs1101m000) session.

Volume

The volume of the shipment. LN adjusts this value if the height, the depth, or the width is changed. This field is read-only if the shipment is confirmed or frozen. If a handling unit is linked to the shipment, the volume is taken from the handling unit.

Unit

The unit used to express the volume of the shipment. This value is defaulted from the Derived Volume Unit defined in the Unit Dimensional Relationships (tcmcs1101m000) session.

Ship-From/To
Ship-From
Ship-from Company

The company for which the ship-from data is defined.

Ship-From

The ship-from type is used, together with the ship-from code, to identify the exact source of a warehousing order.

The ship-from type can have the following values:

  • Business Partner
  • Warehouse
  • Work Center
  • Project
Ship-From

A code used, together with the ship-from type, to identify the exact source of a warehousing order.

Ship-from Site

The site from which the goods are shipped.

Related topics

Staging Location

A shipping dock in the warehouse where items are held just before they are placed on any means of transport for shipment.

Ship-from Address

The address from which the goods are shipped.

Ship-To
Ship-to Company

The company for which the ship-to data is defined.

Ship-To Description

The description or name of the code.

Ship-to Site

The site to which the goods are shipped.

Related topics

Ship-to Address

The address code to which the goods are to be delivered.

Note

You can modify this field only:

  • For the shipments that has the status Open.
  • When the Ship-To field is set to Business Partner.
Delivery Point

Delivery Point For more information, refer to Shipment building based on delivery points.

Note

You can modify this field only:

  • For the shipments that has the status Open.
  • When the Ship-To field is set to Business Partner.
Note

If the Single Delivery Point per Shipment check box is selected, LN retrieves the value from the Delivery Point field of the Outbound Order Lines (whinh2120m000) session.

Planned Receipt Date
Shipment Date Interval
Shipment Date Interval

You can add outbound-order lines to the shipment with a planned delivery date that is the same or later than the date in this field.

When shipments are generated, LN determines the default Shipment Date Interval based on the value of the Generate Shipments field of the Warehouses (whwmd2500m000) session.

Note

You can change the value only if the shipment is in Open status.

Shipment Date Interval/Time To

You can add outbound-order lines to the shipment with a planned delivery date that is earlier or the same as the date in this field.

When shipments are generated, LN determines the default Shipment Date/Time To based on the value of the Generate Shipments field of the Warehouses (whwmd2500m000) session.

Note

You can change the value only if the shipment is in Open status.

Invoicing
Invoicing
Office

The office responsible for the transportation invoice. The value in this field is taken from the originating order.

Invoice-to Business Partner

The business partner to which you send invoices. This usually represents a customer's accounts payable department. The definition includes the default currency and exchange rate, invoicing method and frequency, information about the customer's credit limit, the terms and method of payment, and the related pay-by business partner.

Invoice Company

The LN company to which the invoice is sent. For more information, refer to Additional costs in Warehousing. LN retrieves the invoice company when an invoice is composed in Invoicing package.

Note

The field is always empty when LN selects the Multiple Invoices check box.

Invoice Number

The identification number of the invoice.

Invoice Date

The date on which the invoice is created.

Sold-to Business Partner

The code of the sold-to business partner.

Pro Forma Invoice Processed

If this check box is selected, the pro forma invoice is processed for the shipment and stored in the Invoicing with an invoice number. This is a display field.

Note
  • This field is not applicable if the Invoicing is not implemented.
Multiple Invoices

LN selects the check box when the invoice is composed in the Invoicing package, the invoice number is filled on the shipment, and the new invoice number is different from the filled invoice number on the shipment.

Amounts
Kind of Charge

kind of charge. These codes are used in external communication between business partners.

Charge Amount

The amount of the charge, expressed in the currency of the Currency field.

Currency

The currency in which the total value of the goods is expressed.

Freight Value

The total value of the shipped goods, expressed in the currency of the Currency field.

Freight
Freight
Carrier/LSP

The carrier that transports the goods.

Route

The route that is used to ship the goods. If you generate an outbound advice, you can select all warehousing orders for a specific route to create a run.

Delivery Terms

The delivery terms.

Note

You can modify this field only:

  • For the shipments that has the status Open.
  • When the Ship-To field is set to Business Partner.
Point of Title Passage

The point of title passage.

Note

You can modify this field only:

  • For the shipments that has the status Open.
  • When the Ship-To field is set to Business Partner.
Motive of Transport

motive of transport The value in this field is taken from the originating order of the current shipment. If you manually create a shipment, you can select a motive of transport.

Delivery Code

delivery code The value in this field is taken from the originating order of the current shipment. If you manually create a shipment, you can select a delivery code.

Carrier Tracking Number

The number given by the carrier to identify the load or shipment. The carrier uses this number for tracking purposes.

Tracking Number

The parcel tracking number typically provided by express transportation providers. For example, an Airway Bill Number. The tracking number is received from WMS systems through scanning devices or manually inserted.

Estimated Freight Costs
Estimated Freight Costs Currency

The currency of the Cost Inquiry.

Shipment Planned for Load Plan

If this check box is selected, the current shipment is part of a load plan created in Freight

EDI Information
EDI Status

The status of the EDI message. For more information, refer to Advanced Shipping Note status.

If no advance shipment notice must be created, the status is Not Applicable.

You can specify if an EDI message (nr. 856) must be prepared for the ship-to business partner in the EDI Messages Supported by Business Partner (ecedi0111s000) session.

EDI Text

If this check box is selected, a text is present.

This text contains EDI information.

Hazardous
Hazardous Material

If this check box is selected, the shipment contains hazardous material.

Class of Risk

A code indicating the type of hazard. This code is only used if a shipment has been flagged as containing hazardous material.

Order
Order
Order Origin

The origin of the warehousing order of the current shipment.

Order

The warehousing order of the current shipment.

Set

The order set of the warehousing order of the current shipment.

Order for Kit

If this check box is selected, the warehousing order of the shipment is a kit order.

Item

The subkit item of the warehousing order set for which the current shipment is created.

Ship-from Code

The company from where the goods are shipped.

The ship-from company is the logistic company to which the warehouse in the Ship-from Code field belongs.

Important!

Only take into account this field if the warehousing order concerns a multi-company warehouse transfer.

Ship-from Code

The ship-from type of the warehousing order for which the current shipment is created.

Ship-from Code

The ship-from code of the warehousing order for which the current shipment is created.

Ship-from Address

The ship-from address of the warehousing order of the current shipment. This is the address of the entity indicated in the Ship-from Code field.

Ship-from Site

The site of the warehousing order of the current shipment. This is the address of the entity indicated in the Ship-from Code field.

Related topics

Ship-from Address

The ship-from address of the warehousing order of the current shipment. This is the address of the entity indicated in the Ship-from Code field.

Ship-to Code

The company to which the goods are shipped.

The ship-to company is the logistic company to which the warehouse in the Ship-to Code field belongs.

Important!

Only take into account this field if the warehousing order concerns a multicompany warehouse transfer. A warehousing order is a multicompany warehouse transfer if:

  • The inventory-transaction type is Transfer.
  • The ship-from type and the ship-to type is Warehouse.
  • The warehouses specified in the Ship-from Code and Ship-to Code fields belong to different logistic companies.
Ship-to Code

The ship-to type is used, together with the ship-to code, to identify where goods are shipped to.

The ship-to type can have the following values:

  • Business Partner
  • Warehouse
  • Work Center
  • Project
Ship-to Code

A code used, together with the ship-to type, to identify where goods are shipped to.

Ship-to Site

The site of the warehousing order of the current shipment. This is the address of the entity indicated in the Ship-to Code field.

Related topics

Ship-to Address

The address to which the goods must be shipped.

Note

When you generate outbound advice, you can select all the warehousing orders for the same ship-to address to create a run.

Ship-to Address

The address to which the goods must be shipped.

Note

When you generate outbound advice, you can select all the warehousing orders for the same ship-to address to create a run.

Planned Delivery Date

The date for which delivery of a shipment is planned.

Planned Receipt Date

The date on which the goods are expected to arrive in the destination warehouse.

Invoice Transaction Type

The invoice transaction type. LN retrieves the invoice transaction type when an invoice is composed in the Invoicing package.

Note

The field is always empty when LN selects the Multiple Invoices check box.

Net Weight

The aggregated total weights of the shipment lines of the shipment. This field is read-only if the shipment is confirmed or frozen. If a handling unit is linked to the shipment, the total weight is taken from the handling unit.

LN changes the net weight if:

  • Weights are defined for the shipment lines.
  • One or more shipment lines are added to or removed from the shipment.
  • The weight of one or more shipment lines is changed.

These changes overwrite any manually inserted values.

Mission
Single Picking Mission per Shipment
Run
Picking Mission

A specific picking round performed by one employee or vehicle.

Acceptance
Source Acceptance Required
Source Acceptance

If this check box is selected, the goods must be accepted by a customer representative at the contractor or supplier location. This activity is part of the shipping process.

For more information, refer to Shipment acceptance DD 250.

Source Accepted

If this check box is selected, the user has accepted the goods. For more information, refer to Shipment acceptance DD 250.

Accepted by

The code of the user who accepts the goods. For more information, refer to Shipment acceptance DD 250.

Description

The description or name of the code.

Date

The date when the goods are accepted by the customer representative at the supplier or contractor location.

Note

This field is enabled only if the Source Accepted check box is selected.

The value in this field is defaulted when the shipment Status is not set to Frozen.

This field is filled with the current date, when the Source Accepted check box is selected.

For more information, refer to Shipment acceptance DD 250.

Destination Acceptance Required
Destination Acceptance

If this check box is selected, the goods must be accepted at the customer location as part of the receiving process.

Note

This check box is selected when the Destination Acceptance check box in the Shipment Lines (whinh4131m000) session is selected for one of the shipment lines.

For more information, refer to Shipment acceptance DD 250.

Accepted

If this check box is selected, the goods are accepted at the customer location as part of the receiving process.

Note

This field is enabled only if the Destination Acceptance Required check box is selected.

The value in this field can always be modified if the Destination Acceptance Required check box is selected and the shipment has the Status set to Confirmed.

For more information, refer to Shipment acceptance DD 250.

Accepted by

The code of the representative who accepts the goods at the customer location.

Note

This field is enabled only if the Destination Acceptance Required check box is selected.

Description

The description or name of the code.

Date

The date on which the goods are accepted at the customer location.

Note

This field is blank when the Destination Accepted check box is cleared.

This field is populated with the current date, when the Destination Accepted check box is selected.

Additional Information
Additional Field

User-defined fields of various field formats that can be added to various sessions, in which users can edit these fields. No functional logic is linked to the contents of these fields.

Additional information fields can be linked to database tables. When linked to a table, the fields are displayed in the sessions corresponding to the database tables. For example, a field defined for the whinh200 table is displayed as an extra field in the Warehousing Orders (whinh2100m000) session.

The contents of additional fields can be transferred between database tables. For example, the information specified by a user in additional information field A of the Warehousing Orders (whinh2100m000) session is transferred to additional information field A in the Shipments (whinh4130m000) session. For this purpose, additional information fields with identical field formats and field name A must be present for the whinh200 and the whinh430 tables (whinh430 corresponds to the Shipments (whinh4130m000) session).

 

Submit for Acceptance

Sets the shipment in the source acceptance mode. After you have finished building the shipment, you must select this option to fill the source acceptance fields. When this option is selected, you cannot change the shipment, the shipment structure, or consolidate the shipment into a load. To undo this setting, select the Undo Submit for Acceptance option.

If the linked shipment lines contain lot or serialized items for which the lot or serial registration is not completed, or mismatches occur between the lot or serial numbers of the shipment lines and the handling units, you must correct the lot or serial numbers before using this option.

Undo Submit for Acceptance

Inactivates the source acceptance mode. You can no longer fill the source acceptance fields, but you can change the shipment or the shipment structure. This option is used if it appears that the shipment or shipment structure needs to be corrected after the customer's representative has started the source acceptance procedure. To resume the source acceptance procedure, select Submit for Acceptance For more information, refer to Source acceptance - procedure.

Compose Shipping Structure

Starts the graphical browser that is used to compose shipments. The graphical browser displays the shipment and shipment lines. The root of the tree structure is the warehouse ID.

This option is unavailable if the Allow Changes to Shipment check box is selected for the current shipment.

Confirm

Confirms the shipment and the linked shipment lines.

Shipment lines for which the Handling Unit Confirmation Complete check box is cleared are skipped.

If the Freeze Mandatory check box is selected and the status of the shipment is Open, this option is unavailable.

If global trade compliance or letter of credit functionality is set up, the shipment can only be confirmed if the document compliance status is Validated. If you confirm a shipment with shipment lines that are not successfully validated, only the successfully validated shipment lines are confirmed and the shipment remains unconfirmed. For more information, refer to Global trade compliance in Warehousing and Letter of credit.

Check Document Compliance

Performs the document compliance checks for the shipment lines of the current shipment. For more information, refer to Global trade compliance in Warehousing and Letter of credit.

Document Compliance Check Results
Select Carrier/LSP
Log Select Carrier/LSP
Generate Handling Unit

Generates the handling units for the selected shipment.

This option is unavailable if the Allow Changes to Shipment check box is selected for the current shipment.

Handling Units

Displays the handling units for the selected shipment.

Freeze

Freezes the load, shipment, or shipment line. For more information, refer to The shipment procedure and Shipment and load status.

Handling Unit Tree

Starts the handling unit tree structure from the shipment header. If no handling unit is stored on the shipment header, the tree for the shipment line handling units is displayed. The root of the tree is the shipment ID.

All Shipments

Displays all the shipments.

Frozen Shipments

Displays only the frozen shipments. For more information, refer to The shipment procedure and Shipment and load status.

Open Shipments

Displays only the open shipments.

ASNs to be Confirmed

Lists all the shipments which are about to be ready for confirming the outbound ASN.

Remove Handling Units

Removes the handling unit from the selected shipment.

This option is unavailable if the Allow Changes to Shipment check box is selected for the current shipment.

Up

Move to the previous loading sequence number.

Down

Move to the next loading sequence number.

Publish Shipment

Publishes shipment BODs for projected shipments or shipments for which shipment validation is applicable.

Release Shipment

Sets shipments with publishing status Validating or Validation Error to Validated. For more information, refer to Shipment validation.

Message Log

Displays the validation error messages. For more information, refer to Shipment validation.