Shipment Notice (whinh3600m000)

Use this session to view and maintain details of a shipment notice including related data such as shipment notice lines, routings, and packaging. In this session, you can also perform the receipt of direct deliveries.

An ASN provides details of shipments that are about to arrive. ASNs can make the receipt process much more efficient. Instead of having to scan an entire conveyance, warehouse personnel can receive a shipment against a previously received ASN. Therefore, the use of ASNs makes the receipt process faster and less prone to error.

ASNs are sent by ship-from business partners to register information about goods that are due to arrive. The ASN header contains information about the conveyance, shipper, supplier, and time of arrival.

ASNs can be received by EDI or created manually. ASNs that you add manually obtain the Scheduled Manually status.

Note
  • Use the Maps section to view the location of the Delivery Address. You must select only one record at a time.
  • To delete the current ASN:

    • If the status is Received, click Remove Shipment Notices on the appropriate menu.
    • If the status is other than Received, see the previous step or click Delete on the toolbar. Make sure that no ASNs are deleted that still need processing.

 

Ship-from Business Partner

The business partner who ships the ordered goods to your organization. This usually represents a supplier's distribution center or warehouse. The definition includes the default warehouse at which you want to receive the goods and if you want to inspect the goods, the carrier that takes care of the transport, and the related buy-from business partner.

Shipment

The advance shipment notice's number.

If an ASN is received, the ASN's number is the first free number of the series that is specified in the Series for Inbound field of the Inventory Handling Parameters (whinh0100m000) session.

Status

The advance shipment notice's status. For more information, refer to Advanced Shipping Note status.

Document Compliance Status

The advance shipment notice's document compliance status.

The document compliance status is updated from the advance shipment notice lines. If the advance shipment notice lines have different statuses, the earliest trade compliance status of the advance shipment notice lines is displayed.

Note
  • If the global trade compliance functionality is activated, the advance shipment notice can only be received if the document compliance status is Validated. If you try to receive an advance shipment notice that has lines that are not successfully validated, only the successfully validated lines are received.
  • The letter of credit functionality is not applicable for advance shipment notices.
Warehouse

The warehouse to which the supplier plans to deliver the goods.

Delivery Address

The address to which the goods must be delivered.

Delivery Carrier/LSP

The carrier that will deliver the shipment.

Supplier's ASN

The buy-from business partner's ASN number.

Bill of Lading

The buy-from business partner's bill of lading.

Packing List

The buy-from business partner's packing list.

Packing Slip

The buy-from business partner's packing slip.

EDI

If this check box is selected, EDI information is present.

Text

If this check box is selected, additional information about the ASN is present.

Direct Delivery

If this check box is selected, the ASN includes direct delivery or project delivery lines.

Freight Load

The load to which the ASN refers. You can:

  • Zoom to the Planned Loads/Shipments (whinh4180m000) session to select a load created for a specific warehousing order
  • Zoom to the Loads (whinh4140m000) session to select a load that can be associated with more than one warehousing order.
  • Zoom to the First Free Numbers (tcmcs0150m000) session to select a series to generate a load number. This number is used to calculate freight costs for direct delivery ASNs in Freight.
Hazardous Material

If this check box is selected, the shipment contains hazardous material. This field is for information only.

Freight Shipment

The shipment to which the ASN refers.

You can:

  • Zoom to the Planned Loads/Shipments (whinh4180m000) session to select a shipment belonging to a load created for a specific warehousing order.
  • Zoom to the Shipments (whinh4130m000) session to select a shipment belonging to a load that can be associated with more than one warehousing order.
  • Zoom to the First Free Numbers (tcmcs0150m000) session to select a series to generate a shipment number. This number is used to calculate freight costs for direct delivery ASNs in Freight.
Shipment Reference

The purchase schedule's reference that is used to receive sequenced shipments based on a purchase schedule.

When a handling unit is generated for the shipment notice, the reference is also linked to the handling unit. When handling units with references are received, the references are also linked to the created receipt lines. When the receipt (line) is confirmed, the reference is, together with other receipt information, passed on to Purchase Control. Purchase Control, in turn, passes on the reference to Assembly Control to inform that the sequenced shipment is arrived.

External Handling Unit

The external handling unit is the handling unit number provided by the ship-from business partner. If the ship-from business partner does not provide a handling unit number for the ASN line, LN does not fill this field.

Handling Unit

The internal handling unit number generated in the current session. This handling unit number is used to process the goods. If you generate a handling unit and an external handling unit is provided by the supplier that is unique in LN, this external handling unit code is used in LN to process the goods. If required, you can generate another handling unit to replace the handling unit in this field.

ASN Creation Date

The date on which the ASN is sent by EDI.

You can manually change the ASN Creation Date.

Note

If you manually create an ASN, the default ASN Creation Date is the current date and time.

ASN Arrival Date

The date on which the ASN arrives or the date on which the ASN is manually created.

You can not change the ASN Arrival Date.

Shipping Date

The date on which goods are shipped.

Planned Delivery Date

The date for which delivery of a shipment is planned.

Actual Delivery Date

The date on which the goods are actually delivered.

 

Remove Shipment Notices

Start the Remove Shipment Notices (whinh3250m000) session.

Landed Cost Lines

Start the Landed Cost Lines (tclct2100m000) session used to view the landed costs for the advance shipment notice. Note: You can view this option only if the landed costs are implemented.

Landed Costs by Shipment Notice

Start the Landed Cost Lines by Shipment Notice (tclct2100m200) session used to maintain the landed cost lines for the specific ASN. Note: You can view this option only if the landed costs are implemented.

Recalculate Landed Costs

Start the Recalculate Landed Costs (tclct2800s000) session to rebuild the landed costs for the ASNs. Note: You can view this option only if the landed costs are implemented.

Print Shipment Notices

Start the Print Shipment Notices (whinh3400m000) session. By default, LN starts this session to print the report.

History

Start the Remove Shipment Notices (whinh3250m000) session.

Generate Handling Unit

Generate a handling unit for the current ASN.

Remove Handling Unit

Remove the handling unit for the current ASN.

Handling Units

Start the Handling Units (whwmd5130m000) session.

Handling Unit Tree

Start the tree structure of the handling unit of the current ASN.

Receive Direct Delivery Lines
Scheduled

Use this command to view shipment notices with status Scheduled. For more information, refer to Advanced Shipping Note status.

Received

Use this command to view shipment notices with status Received. For more information, refer to Advanced Shipping Note status.

All

Use this command to view shipment notices with every status present in the system. For more information, refer to Advanced Shipping Note status.

Receive

Creates a receipt and links the order lines related to the ASN to the receipt. For more information, refer to How to receive goods.

If global trade compliance is set up, the trade compliance check is performed when you confirm the receipt. ASN lines with global trade compliance statuses other than Validated are not linked to the receipt. For more information, refer to Global trade compliance in Warehousing and Letter of credit.

Check Document Compliance

Performs the document compliance checks for the ASN lines of the current ASN. For more information, refer to Global trade compliance in Warehousing and Letter of credit.

Document Compliance Check Results