Budget vs. Actual

Budget vs Actual by Project
 

Budget vs Actual by Project

The Budget vs Actual by Project report displays the actual cost against the available budget for the selected project.

Select the required project and click Budget vs Actual by Project/ Activity to view the report.

To generate the report, specify:

  • Company
    The code of the company.
  • Currency Type
    The type of the currency used for the project.
  • Project
    The code of the project (range) for which the budget report is generated.
  • Status
    The project status.
  • Acquiring Method
    The method used to acquire the project.
  • Financing Method
    The financing method used for the project.
  • Business Sector
    The area of commercial endeavour. Projects can be categorized based on the business sector.
  • Geographical Area
    The geographical area associated with the project.
  • Category
    The user-defined classification of the project.
  • Program
    A group of related projects managed in a coordinated way to obtain more benefits and control.
  • Project Manager
    The employee who manages the project.
  • Actual Cost
    Actual Cost = Actual Cost + Hard Commitment

    or

    Actual Cost = Actual Cost + Hard Commitment + Soft Commitment

The report displays:

  • Project
    The project for which the report is generated.
  • Currency
  • Budget
    The budget allocated to the selected project.
  • Actual Cost
    The actual cost incurred on the project.

  • Balance Budget

    • Amount

      The balance amount calculated using the formula:

      (Budget - Actual Cost)
    • %

      The balance amount expressed as a percentage:

      ((Budget - Actual Cost)/ Budget))*100

 

 
   
Budget vs Actual by Project/ Activity
 

Budget vs Actual by Project/ Activity

The Budget vs Actual by Project/ Activity report displays the actual cost against the available budget for the project, at the activity level.

Select the required activity and click Budget vs Actual by Project / Activity / Cost Component or Budget vs Actual by Project / Activity / Control Code to view the report for:

  • The budget vs actual data at the project/ activity/ cost component level
  • The budget vs actual data at the project/ activity/ control code level

To generate the report, specify:

  • Company
    The code of the company.
  • Currency Type
    The type of the currency used for the project.
  • Project
    The code of the project for which the report is generated.

The report displays:

  • Activity
    The activity linked to the project.
  • Status
    The status of the budget.
  • Currency
  • Budget
    The budget allocated to the selected project.
  • Actual Cost
    The actual cost incurred on the project.

  • Balance Budget

    • Amount

      The balance amount calculated using the formula:

      (Budget - Actual Cost)
    • %

      The balance amount expressed as a percentage:

      ((Budget - Actual Cost)/ Budget))*100

 

 
   
Budget vs Actual by Project/ Activity/ Cost Component
 

Budget vs Actual by Project/ Activity/ Cost Component

The Budget vs Actual by Project/ Activity/ Cost Component report displays the actual cost against the available budget for the project, at the cost component level.

To generate the report, specify:

  • Company
    The code of the company.
  • Currency Type
    The type of the currency used for the project.
  • Project
    The code of the project for which the report is generated.
  • Activity
    The activity linked to the project.

The report displays this data:

  • Cost Component
    The cost component linked to the project.
  • Currency
  • Budget
    The budget allocated to the selected project.
  • Actual Cost
    The actual cost incurred on the project.

  • Balance Budget

    • Amount

      The balance amount calculated using the formula:

      (Budget - Actual Cost)
    • %

      The balance amount expressed as a percentage:

      ((Budget - Actual Cost)/ Budget))*100

 

 
   
Budget vs Actual by Project/ Activity/ Control Code
 

Budget vs Actual by Project/ Activity/ Control Code

The Budget vs Actual by Project/ Activity/ Control Code report displays the actual cost against the available budget for the project, at the control code level.

To generate the report, specify:

  • Company
    The code of the company.
  • Currency Type
    The type of the currency used for the project.
  • Project
    The code of the project for which the report is generated.
  • Activity
    The activity linked to the project.

The report displays this data:

  • Control Code
    The control code linked to the project.
  • Currency
  • Budget
    The budget allocated to the selected project.
  • Actual Cost
    The actual cost incurred on the project.

  • Balance Budget

    • Amount

      The balance amount calculated using the formula:

      (Budget - Actual Cost)
    • %

      The balance amount expressed as a percentage:

      ((Budget - Actual Cost)/ Budget))*100

 

 
   
Budget vs Actual Hours by Project
 

Budget vs Actual Hours by Project

The Budget vs Actual Hours by Project report displays the planned hours against the actual hours of the project, for the available budget.

Select the required project and click Budget vs Actual Hours by Project/ Activity to view the report.

To generate the report, specify:

  • Company
    The code of the company.
  • Project
    The code of the project (range) for which the report is generated.
  • Status
    The project status.
  • Acquiring Method
    The method used to acquire the project.
  • Financing Method
    The financing method used for the project.
  • Business Sector
    An area of commercial endeavour. Projects can be categorized based on the business sector.
  • Geographical Area
    The geographical area associated with the project.
  • Category
    The user-defined classification of the project.
  • Program
    A group of related projects managed in a coordinated way to obtain more benefits and control.
  • Project Manager
    The employee who manages the project.

The report displays:

  • Project
    The code of the project for which the report is generated.
  • Planned Hours
    The budgeted hours required for the completion of the project.
  • Actual Hours
    The actual hours utilized for the completion of the project.
  • Balance Hours

    The balance hours calculated using the formula:

    (Planned Hours - Actual Hours)
  • Budget %

    The balance amount expressed as a percentage:

    ((Planned Hours - Actual Hours)/ Planned Hours))*100

 

 
   
Budget vs Actual Hours by Project/ Activity
 

Budget vs Actual Hours by Project/ Activity

The Budget vs Actual Hours by Project/ Activity report displays the planned hours against the actual hours of the project for the available budget at the activity level.

Select the required activity and click Budget vs Actual Hours by Project / Activity / Cost Component or Budget vs Actual Hours by Project / Activity / Control Code level to view the report for:

  • The budget vs actual hours data at project/ activity / cost component level
  • The budget vs actual hours data at project/ activity / control code level

To generate the report, specify:

  • Company
    The code of the company.
  • Project
    The code of the project for which budget report must be generated.

The report displays:

  • Activity
    The activity linked to the project.
  • Status
    The status of the budget.
  • Planned Hours
    The budgeted hours required for the completion of the project.
  • Actual Hours
    The actual hours utilized for the completion of the project.
  • Balance Hours

    The balance hours calculated using the formula:

    (Planned Hours - Actual Hours)
  • Budget %

    The balance hours expressed as a percentage:

    ((Planned Hours - Actual Hours)/ Planned Hours))*100

 

 
   
Budget vs Actual Hours by Project/ Activity/ Cost Component
 

Budget vs Actual Hours by Project/ Activity/ Cost Component

The Budget vs Actual Hours by Project/ Activity/ Cost Component report displays the planned hours against the actual hours of the project for the available budget, at the cost component level.

To generate the report, specify:

  • Company
    The code of the company.
  • Project
    The code of the project for which the budget report is generated
  • Activity
    The activity linked to the project.

The report displays:

  • Cost Component
    The cost component linked to the project.
  • Planned Hours
    The budgeted hours required for the completion of the project.
  • Actual Hours
    The actual hours utilized for the completion of the project.
  • Balance Hours

    The balance hours calculated using the formula:

    (Planned Hours - Actual Hours)
  • Budget %

    The balance hours expressed as a percentage:

    ((Planned Hours - Actual Hours)/ Planned Hours))*100

 

 
   
Budget vs Actual Hours by Project/ Activity/ Control Code
 

Budget vs Actual Hours by Project/ Activity/ Control Code

The Budget vs Actual Hours by Project/ Activity/ Control Code report displays the planned hours against the actual hours of the project for the available budget, at the control code level.

To generate the report, specify:

  • Company
    The code of the company.
  • Project
    The code of the project for which the report is generated
  • Activity
    The activity linked to the project.

The report displays:

  • Control Code
    The control code linked to the project.
  • Planned Hours
    The budgeted hours required for the completion of the project.
  • Actual Hours
    The actual hours utilized for the completion of the project.
  • Balance Hours

    The balance hours calculated using the formula:

    (Planned Hours - Actual Hours)
  • Budget %

    The balance hours expressed as a percentage:

    ((Planned Hours - Actual Hours)/ Planned Hours))*100

 

 
   
Note

In the graphical representation of the budget, the percentage of balance budget amount is indicated using various colours:

  • Blue - [...]: Percentage of the budget used for the project.
  • Yellow - [...]: Percentage of the budget available for the project.
  • Red - [...]: Percentage of the available budget for the project is negative.