| Using control inquiries and reportsDuring the execution of a project, use the control inquiries and
report sessions to monitor projects. You can make inquiries and print reports
for project control purposes. Data is extracted from several other modules for
control overviews. The project control inquiries and the project monitoring
reports include the budget, budget adjustments, and budget extensions, combined
with the unit costs, revenues, commitments, actual progress, and forecasts for
final results. You can display and print control data on various
levels, and view recorded data in a number of ways and at several
levels. Note Overhead costs are not included in the progress and
monitoring process. All inquiries provide the following columns: Budget The budgeted amount or
budgeted quantities as shown in the control data. Actual The actual costs or
quantities recorded so far (posted to history). This may be for the current
period, or for all periods up to the current one. In addition, this value can
include or exclude commitments. Performed The unit costs or
quantities so far (earned value). The performed are calculated as follows:
actual progress multiplied by the budget. Result The difference between
the actual costs and the performed (Cost Variance). You can view this data at the following levels:
LN provides several drill-down capabilities. For example, you can start an inquiry
for all projects, perform a drill-down on one particular project to view a cost
type, cost component, element, extension, or activity. You can further
drill-down on, for example, one of the elements to view the cost type. Finally,
you can drill-down to the actual inquiries of the control codes. All inquiries
for the previously mentioned levels provide an overview of budget, actual
costs, performed, and results. Additional information is: Revenues The revenues posted to
the history for all periods up to the current one. Forecast The additional
revenues/unit costs/quantities forecast for the end of the project anticipated
at the end of the current period. Work in progress (wip) The way in which the
work in progress is calculated depends on the setting of the WIP parameters in
the Project Accounting Parameters (tpppc0500m000) session: - Values including and
excluding commitments
- Cumulative and
periodic values
Use the reports sessions to print the data displayed in the
inquiries. For example, you can compare estimated budget costs against actual
costs. You can print the hours, or cost figures at the cost object level. Main features: - The level of detail is
virtually unlimited, but depends on the definition of the project control
levels.
- You can drill down to
the desired level of cost control.
- Project control
inquiries are available by a combination of project, element, activity,
extension, cost type, cost object and cost component:
- Within the control
levels, you can present the results (the comparison of total budget, actual
costs and performed, quantities and so on) as follows: including or excluding
commitments; as quantities or amounts; in the current period or cumulatively;
with or without the variance at completion.
- You can view the history
for the control code level.
- A large number of
reports are available for organizational planning requirements. For example,
project control with references to purchase and warehouse orders and the status
of these orders.
| |