Using extensions

An extension consists mainly of invoicing agreements. The relation to the budget is defined in the initial budget and/or the budget adjustment detail lines. To control extensions, four status values are available:

• Free
  Use the extension for budgeting but not for registering actual costs.
• Actual
  You can post actual costs to the extension, but it is not possible to invoice the extension.
• Final
  You are not allowed to change data.
• Invoicing Allowed
  You can post unit costs to the extension and you can invoice the extension.

You can use the sessions relating to extensions to enter, display and print out changes to a project that affect customer invoicing. Four extension types are supported:

• fluctuation settlement
• provisional amount
• quantities-to-be-settled
• scope change

The following types of fluctuation settlement exist:

• Index fluctuation settlement
  You can settle a percentage of the contract price according to price indices. The billable amount is based on invoiced installments or on the progress.
• Price fluctuation settlement
  You can settle items in the budget that contain a specific material (for example, copper) while accounting for possible price fluctuations of that material. Price indices are maintained at the material and data level. The invoicing is based on the progress registered in Project Progress. Invoices concerning the billing of price variations are generated. These invoices are processed by Invoicing, based on the invoicing method defined in the Project Definition module. Budget entries that contain specific materials can be settled while taking account of possible price fluctuations for those materials. Price indices are maintained by material and date. Billing is based on progress.