Using budget cost analysis

At various stages in constructing the actual budget for your project, you will want answers questions such as:

Project provides a budget cost analysis (BCA) facility to help you display and print the information you need. Note that you do not analyze the actual budget directly. Instead, you generate a new type of data called Analysis Data, and run inquiries and reports on that derived data. You can think of the analysis data as an overview of the actual budget. You can create multiple overviews for a single project, and assign a unique budget cost analysis version to each one. Use the Budgeted Project Costs (tpptc3540m000) session to list all projects that you defined, and to view the codes of any budget cost analyses they can have. To view existing budget cost analyses for a particular project, run the Budget Cost Analysis Versions (tpptc3500m000) session.

Example

Main project - subproject total in BCA Main project: leading analysis code: ABC

Subproject 1: leading analysis code: XYZ

Subproject 2: leading analysis code: ABC

If you run the budget cost analysis (BCA) for a main project, four records are generated:

  • Project total (main project total + valid subproject total)
  • Subproject 2 total
  • Subproject 1 total
  • Main project total

The project total amount is aggregated from the main project and subproject 2. The amount of subproject 1 is not considered, because the analysis code of subproject 1 is not ABC.

If you want to aggregate the project total, the budget of all the subprojects plus the main project, you must not fill in the analysis code in the project data of the main project and the analysis code's subprojects. Fill in the BCA code manually in the Generate Budget Cost Analysis (tpptc3200m000) session and enter the main project. A message appears that asks whether you want the BCA code to be the leading budget cost analysis code. If you click Yes, the budget cost analysis code field in the Projects (tppdm6100m000) session is filled with this budget cost analysis code. If you say No to the question, the analysis code is not filled for the project. The next time you run the analysis, you can use a different analysis code.

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