To use purchase budgets

A typical actual budget contains cost objects with long purchase periods. Also, the quantities to be purchased can be uncertain. To wait until such information is available can delay the project and prove costly. Using the Purchase Budget sessions, you can procure such cost objects before project execution starts. You can create a purchase budget by entering cost objects directly, or by copying them from the actual budget. You can purchase part quantities by specifying a percentage of the budgeted value. The purchase budget is used by the Project Requirements module to generate purchase orders. The purchase budget does not affect the actual budget. It is used simply to bypass the step-by-step process of project budgeting and execution.

The main purchase budget sessions are:

  • Purchase Budget (tpptc4100s000) Use this session to create a purchase budget in which you can later record the cost objects that you require.
  • Purchase Budget Part (tpptc4110s000) Use this session to copy to a purchase budget the required elements or activity,activities (and their associated cost objects) from the actual budget.
  • Purchase-Budget Detail Line (tpptc4120s000) Use this session to record the supplier, purchase price and status data for the cost objects in a selected purchase budget. This data is only for cost types material, equipment and subcontracting. Approved lines can be transferred to procurement.
  • Generate Purchase Budgets (tpptc4200m000) Use this session instead of Purchase-Budget Detail Line (tpptc4120s000) to generate directly a purchase budget for a selected range of projects, elements or activities.
  • Delete Purchase Budgets (tpptc4210m000) Use this session to delete the data that you no longer require from a purchase budget.