Generating planned PRP orders

A planned PRP order comes from a budget requirement and is an order advice that you can transfer to a purchase or a warehouse order. If you want to use these orders, you must select the Purchase Budget Lines check box in the Transfer Planned PRP Purchase Orders (tppss6230m000) session. You can transfer the orders and order them either from a procurement warehouse or manufacturing.

Use the Generate Control Data (tpptc1230m000) session to generate planned PRP orders from the control budget data in the Planning module and from data from the Generate Planned PRP Orders (tppss6200m000) session. If you generate planned PRP orders, LN takes into account:

All planned PRP orders are generated based on the start date of one of the following:

  • Activity budget line
  • Element
  • Extension
Note

When creating or generating the Planned PRP purchase order, LN defaults the Additional Information fields from the contract line that is linked to the project peg of the planned order. These are user-defined fields that can be linked to LN tables. Additional information fields do not add any specific value to ERP LN as functional logic is not linked to the contents of these fields.

A planned PRP order for a deliverable originates from the Project Deliverables (tppdm7100m000) session, and is a demand on the project. This is an order advice to ship goods mostly to the project customer and in some cases to another project as well. The planned PRP warehouse order is transferred as a warehouse order with a ship-to business partner.

When you generate planned PRP orders, LN takes into account—for a combination of project, element, activity, item, warehouse and ship-to business partner—these deliveries and shipments:

  • Existing firm planned/confirmed deliveries to the warehouse
  • Existing actual deliveries to the warehouse
  • Existing firm planned/confirmed shipments to the business partner
  • Existing actual shipments to the business partner

In the Generate Planned PRP Orders (tppss6200m000) session you can generate planned PRP orders for material, equipment, and subcontracting. You can split the material orders into purchase orders and warehouse orders. Equipment and subcontracting are always purchase orders. For standard cost objects, such as items, LN can consume inventory by using a planned warehouse order before creating a planned purchase order. This is not possible for the equipment and subcontracting orders.

If you want to track an order, you can display the transactions in the Order Line Balance (tppss6800m000) browse session and print them with the Print Planned Transactions by Cost Object (tppss6400m000) session. If there is a difference between your budget and the ordering of goods or services, LN generates rescheduling messages that inform you on the changes needed on actual orders and PRP orders. You can view these messages in the Rescheduling Messages (tppss6805m000) browse session and print them in the Print Rescheduling Messages (tppss6405m000) session.

To confirm planned PRP purchase orders

You can confirm a selection of planned PRP purchase orders in the Approve Planned PRP Purchase Orders (tppss6220m000) session. After you confirm the selection, you can transfer it to the Purchase Control module and create an actual purchase order. Confirmation means the order has been approved for transfer by the authorized person or the project manager.

Note

With a time fence you can automatically confirm planned orders that are within the time fence period.

To transfer planned PRP purchase orders

You can transfer PRP purchase orders and/or purchase budget lines (defined in the purchase budget in the PTC module) to the Purchase Control module with the Transfer Planned PRP Purchase Orders (tppss6230m000) session. A planned purchase order can also be transferred to a planned warehouse order in the Transfer Purchase Order to Planned PRP Warehouse Order (tppss6210m000) session.

In the Delivered Order Lines (Material) (tppss6550m000) session you can examine the order history of a project purchase transactions and warehouse transactions for material. In addition, use the Delivered Order Lines (Equipment) (tppss6551m000) session and the Delivered Order Lines (Subcontracting) (tppss6552m000) session to view the purchase transactions for equipment and subcontracting.

The Print Cost-Object Transactions History (tppss6450m000) session gives an overview of the history of orders delivered to the project. Planned cost object transactions, however, give an overview of orders planned in Manufacturing or either transferred to warehousing or to purchasing, which are not yet delivered to the project or the project warehouse.

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