Statement account structure for external reporting tool

When you set up the statement account structure, you must take a few factors into account:

As in ledger accounts structures, you can use parent-child relations in a statement account structure. Statement account structures are similar to ledger accounts structures: a maximum of 99 levels, with level 0 used for values, and all higher levels used for totalizing.

However, in the interim tables of FST, the maximum number of levels is 15: one child level, and 14 parent levels. In general, this number of levels is sufficient when copying the statement account structure to the FST interim tables. Because in most cases, the parent levels in Financials are not fully used, only a limited number of levels (5, 10, 15, etc.) exists. Therefore, parent-child structures can usually be copied to the 15 levels in the FST interim tables without problems. If more than 15 levels exist, you must adjust the statement account structure in such a way that the structure has no more than 15 levels.

To set up a statement account structure, you can use parent-child relations. In such a structure, one parent can have several children. However, the parent does not need to be every child's direct parent. The parent can be on the level directly above the child, but there can also be one or more additional levels between parent and child.

In the example below, 'Total Fixed Assets' is the direct parent of 'Cars'. 'Total Fixed Assets' is also parent of 'Offices' and 'Warehouses'. However, there is another parent in between, namely 'Buildings'. When the statement account structure is exported to the FST reporting tables, parent 'Total Fixed Assets' will be on level Lv02 for children 'Offices' and 'Warehouses', and on level Lv01 for child 'Cars'.

If you create a report using an external report writer, and you want to use parent 'Total Fixed Assets' to totalize the financial values of children 'Offices', 'Warehouses', and 'Cars', a problem occurs. Because 'Total Fixed Assets' is stored with different level codes (Lv01 and Lv02), the external report writer does not know whether to totalize Lv01 or Lv02. To avoid this problem, you must use dummy statement accounts when setting up the statement account structure.

In the example below, a dummy statement account 'Total Cars' is included as an extra level between parent 'Total Fixed Assets' and child 'Cars'. When the statement account structure is copied to the FST reporting tables, the dummy statement account ensures that parent 'Total Fixed Assets' is on the correct level (Lv02). If an external report writer then uses 'Total Fixed Assets' to totalize financial values, 'Offices' and 'Warehouses' as well as 'Cars' are taken into account.