Using transaction types

You enter transactions based on transaction types. The transaction types are grouped by transaction category.

Transaction types control the following:

  • Whether the ledger history and the dimension history must be updated when you enter a transaction ( Real Time Processing) or when you finalize the batch ( Batch Processing).
  • How to generate document numbers.
  • Whether document numbers must succeed each other.
  • Which sessions are used for entering transactions.

You can define transaction types in the Transaction Types (tfgld0511m000) session. The History Update Mode field defines when LN must update the general ledger history. The Transaction Category field defines the category to which the transaction type belongs.

The document numbers of transactions are kept together by transaction type. A document number can be used only once in combination with one transaction type. Within a transaction type and a document number you can enter transaction lines. In this way you can see that, for example, a ledger transaction and an open invoice are related.

To define which sessions are used to create a transaction, use the Main Session field and the Next Session field in the Transaction Types (tfgld0511m000) session. Financials is supplied with a session for every type of transaction. However, you can copy an existing standard session to another session (in Tools), adjust its design and link your customized session to the transaction type.

Transaction entry sessions

Depending on the value entered in the Transaction Category field, you can select these standard sessions:

  • Journal Vouchers
    Main session: Journal Voucher Documents (tfgld0618m000), a multiline data entry session for journal vouchers. This session has many columns that are initially hidden, and that can be activated by the user as required. In this way, it also provides separate debit and credit amounts entry (separate columns).
  • Sales Invoices/ Sales Credit Notes
    • Main session: Sales Invoices (tfacr1110s000)
    • Next session: Transactions (tfgld1102m300)
  • Sales Corrections

    For corrections on invoices:

    • Main session: Sales Invoice Corrections (tfacr2110s000)
    • Next session: Transactions (tfgld1102m300)

    For linking credit notes to several sales invoices:

    • Main session: Business Partner - Credit Notes (tfacr2120m000)
    • Next session: Assign Credit Notes to Invoices (tfacr2121m000)

    For indicating that an invoice is doubtful or no longer doubtful:

    • Doubtful Sales Invoices (tfacr2140m000)
  • Purchase Invoices/ Purchase Credit Notes

    For purchase invoice types Cost Invoice and Invoice Related to Purchase Orders:

    • Main session: Purchase Invoice Entry (tfacp2600m000)
    • Next session: N/A
  • Purchase Corrections

    For corrections on purchase invoices:

    • Main session: Purchase-Invoice Corrections (tfacp2110s000)
    • Next session: Transactions (tfgld1102m300)

    For linking credit notes to several purchase invoices:

    • Main session: Assign Credit Notes to Invoices (tfacp2120m000)
    • Next session: Assign Invoices/Schedules to Credit Notes (tfacp2121s000)
  • Opening Balance
    • Main session: Journal Voucher Documents (tfgld0618m000)
    • Next session: N/A
  • Cash
    • Cash transactions and bank transactions:
      Main session: Bank Transactions (tfcmg2500m000)
    • Next session: Transactions (tfgld1102m300)
    • Anticipated payments:
      Main session: Anticipated Payments (tfcmg2110s000)
    • Next session: Anticipated Payments (Details) (tfcmg2116s000)
    • Anticipated receipts:
      Main session: Anticipated Receipts (tfcmg2111s000)
    • Next session: Anticipated Receipts (Details) (tfcmg2117s000)
    • To change the status of anticipated payments:
      Main session: Anticipated Payment Status (tfcmg2512m000)
    • Next session: Anticipated Payments (Details) (tfcmg2116s000)
    • To change the status of anticipated receipts:
      Main session: Anticipated Receipt Status (tfcmg2513m000)
    • Next session: Anticipated Receipts (Details) (tfcmg2117s000)
    • To assign unallocated payments or advance payments to purchase invoices:
      Main session: Assign Advance/Unallocated Payments to Invoices (tfcmg2131s000)
    • Next session: Assign Unallocated/Advance Payments to Invoices (tfcmg2106s000)
    • To assign unallocated receipts or advance receipts to sales invoices:
      Main session: Assign Advance/Unallocated Receipts to Invoices (tfcmg2130s000)
    • Next session: Assign Unallocated/Advance Receipts to Invoices (tfcmg2105s000)
Transaction entry defaults

After you define transaction types in the Transaction Types (tfgld0511m000) session, start the Transaction Entry Defaults (tfgld0131m000) session to define the financial companies and transaction types for which the selected user can enter transactions. You can also define a default batch description.

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