| To archive and delete the reconciliation dataPeriodically, you can remove the logged reconciliation data from Financials and the
corresponding transactions from Operations Management. To the archiving and deletion of the reconciliation data,
these rules apply: - Before you can archive and delete a transaction in Operations Management, the reconciliation data of the corresponding reconciliation
group must be Finally Accepted.
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Before you can archive and/or delete reconciliation data
in the Archive / Delete Reconciliation Data (tfgld4295m200) session: - The reconciliation data of the reconciliation group must be Finally Accepted and the financial periods must be
set to Period Reconciled in the Reconciliation and Archiving Period Status (tfgld0177m000) session.
- The business objects (the purchase orders, warehouse
orders, projects, etc.) of which you want to delete the reconciliation data
must no longer exist in Operations Management. In other words, you must first
remove the transactions from Operations Management before you can remove the reconciliation data from Financials.
For long-term projects, for example, projects that run longer
than a fiscal year, you can make exceptions to this rule. For these
reconciliation groups, you can select the Block deleting of Block deleting of Business Objects for not Finally Accepted Trans check box and the Block deleting of Block deleting of Finally Accepted Transactions of not deleted BO's in the Reconciliation Groups (tcfin0120m000) session. If you select the Do not Group check box in the Archive / Delete Reconciliation Data (tfgld4295m200) session, LN checks whether any
reconciliation transactions exist outside the financial period that you archive
and/or delete. If that is the case, LN cannot archive or delete the reconciliation
data, and reports an error. This check box is available for a few
reconciliation groups. Note - In the Reconciliation and Archiving Period Status (tfgld0177m000) session, setting the financial
periods to Period Reconciled is reversible. However, the Archived status cannot be reversed.
- LN checks the period status and the status of the business objects for the
reconciliation group that you are processing and in addition, for all the
reconciliation groups in which the business object can occur.
If you archive transactions that still contribute to the data to
be reconciled, for example, for the Inventory reconciliation group, you can
create an opening balance in the reconciliation data. Use the Opening Balances for Reconciliation (tfgld4195m000) session, which you can start, for
example, from the appropriate menu of the Operations Management - Financial Reconciliation (tfgld4595m000) session. To archive and delete the reconciliation data: Archive and delete the orders from Operations
Management Archive and delete the transactions in Operations
Management. In the various Operations Management packages, use the Archive and
Delete sessions to move the data to an Archive company if required and/or to
remove the data from the database. Archive and delete the reconciliation data from Financials You can use the following sessions: Archive / Delete Reconciliation Data (tfgld4295m200) Use this session to archive and/or remove the
reconciliation data from the Reconciliation Data (tfgld495) table. Delete Logged Reconciliation Elements (tfgld4296m000) Use this session to delete the logged reconciliation
elements that are no longer needed. LN deletes all the logged reconciliation elements of
the reconciliation transactions for the selected reconciliation groups, from the Reconciliation Elements
for Reconciliation Data (tfgld498) table. LN only removes the
reconciliation elements for reconciliation groups for which you cleared the Log All Reconciliation Elements check box in the Reconciliation Groups (tcfin0120m000) session.
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