Transaction Types (tfgld0511m000)

Use this session to maintain transaction types.

 

General
Transaction Type

A user-defined three-position code used to identify documents. The series linked to the transaction type give documents the sequence number.

Definition
Transaction Category

The transaction category is a group of transaction types.

The category defines the processing of a transaction linked to the selected transaction type.

Transaction Subcategory

A set of transactions determined by the selected transaction category.

Match Purchase Invoices

The method by which purchase invoices and purchase credit notes are processed.

This value is the default value when you record purchase invoices and purchase credit notes in the Purchase Invoice Entry (tfacp2600m000) session. However, this value can be overwritten on each invoice.

This field can only be changed if, in the Transaction Category field, one of these values is selected:

  • Purchase Invoices
  • Purchase Credit Notes
History Update Mode

The updating method defines how the generated transactions covered by the selected transaction type are updated in the history of the ledger account and the dimensions.

Note

This field is only available if a transaction type is defined or when a transaction type is not yet used to enter transactions.

Document Handling
Block Backdating

If this check box is selected, the transaction date of new documents with this transaction type must be equal to or later than the last used batch date.

If you select this check box, LN automatically selects the Documents in Fixed Sequence check box.

Documents in Fixed Sequence

If this check box is selected, the document numbers within the transaction type are consecutive.

When you enter a transaction, enter the series number and LN automatically adds the first free number.

If this check box is cleared, you can enter the series number and a random, but unique, number for the transaction.

Number of Digits for Series

The positions in the total document number that must be reserved for the series number.

Default Series

The default series number defines which series is shown as default when a specified transaction type is entered.

Journal Book
Journal Book Section

The journal book section for transactions of the transaction type.

If you use the journal book, you must select a journal book section. For transactions that must not be included in the journal book, you can select a dummy section.

VAT Book
VAT Book

The VAT book to which the transaction type is linked.

You can only select a VAT book if inclusion in the VAT book is permitted for the transaction type.

If you enter a VAT book in this field, LN selects the Block Backdating and the Documents in Fixed Sequence check boxes.

Related topics

Budget
When Budget is Exceeded

Specify the appropriate action:

  • Apply Account Policy
  • Continue
  • No Check
Transactions
Transaction Import
Date Format

The date format of all the imported date fields.

Decimal character for amount ( Trans. Import )

The separator character for decimal numbers in amounts. For example, the period in USD 3.99 or the comma in EUR 3,99.

Decimal character for quantity ( Trans. import)

The separator character for decimal numbers in quantities. For example, the period in 4.10 m2 or the comma in 4,10 m2.

Sessions
Main Session

The first session activated from the Transactions (tfgld1101m000) session for a particular transaction type.

Next Session

The session that will be started after the selected main session when a transaction type is selected in the Transactions (tfgld1101m000) session.

Options
Options
Currency

The currency code used on the order to enter transactions of this transaction type. If you want to enter a transaction of this transaction type in multiple currencies, skip this field.

Negative Amount for Credit Notes

If this check box is selected, you can record a credit note with a reverse debit/credit code, or as a negative credit amount.

This field applies to these transaction types:

  • Sales Credit Notes
  • Purchase Credit Notes

Related topics

Protocol Code

The protocol code by which the protocol number of documents can be (re)numbered in reports.

The usual document code is renumbered with the protocol code plus the sequence number according to the document date. You can renumber only after the period is finally closed.

Related topics

Register Document Type

The document type that will be reported in sales and purchase registers, and which can be linked to one or more transaction types.

Allowed values

CodeDocument Type
01-invoice
02-debit advice
03-credit advice
07-VAT-only invoice from customs
09-protocol invoice

 

Note

This functionality is specific for Bulgaria.

Checksums Required

If this check box is selected, transactions are checked by means of a check sum.

When transactions are checked before finalization, all the transactions that are entered for this transaction type are totalled and checked against the check sum.

If the amounts do not tally on comparison, the transactions cannot be finalized until the errors which cause the anomaly have been rectified.

You can enter the check sum in the Control Amount field in the Transactions (tfgld1101m000) session.

Exclude from Workflow

If this check box is selected, the transactions types are excluded from workflow.

Note
  • This option is visible and applicable only for:
    • Transaction Category set to Journal Vouchers, if Object Configuration Management for TFJOUV is active.
    • Transaction Category set to Purchase Invoices, if Object Configuration Management for TFPURI is active.
  • if a transaction type for purchase invoices is excluded from workflow, the Approve for Payment functionality is not applicable.
Exclude from Cash Flow Information

If this check box is selected, the transaction types are not considered when the Detailed Cash Flow Information is generated.

Note
  • This check box is available only if the Detailed Cash Flow Information check box is selected in the Group Company Parameters (tfgld0101s000) session.
  • This check box is enabled only if Transaction Category is set to Cash and Transaction Subcategory is set to Bank Transaction, Assign Advance/Unallocated Payment or Assign Advance/Unallocated Receipt.
Calculate Closing Balance Automatically

If this check box is selected, specifying the closing balance manually in the Bank Transactions (tfcmg2500m000) session, is not required. The closing balance is calculated based on the opening balance and the transactions entered in the Bank Transactions (tfcmg2500m000) session. However, you can modify the opening balance and the closing balance is recalculated. The bank balance check is not performed when you close the Bank Transactions (tfcmg2500m000) session. If this check box is cleared, the closing balance must be entered manually and the bank balance check is performed when you close the Bank Transactions (tfcmg2500m000) session.  

Cash Account and Dimensions
Cash Account

The fixed contra account for Cash transaction types.

Allowed values

Select a ledger account that:

  • Has sublevel zero (0)
  • Is not used in any integration
  • Is not blocked
Dimension

One of up to twelve available analysis account bases for ledger accounts.

Related topics