Archive and Delete Purchase Orders (tdpur4224m000)

Use this session to delete, archive, or archive and delete purchase order- and purchase order line-data.

Note

The archiving functionality is available in this session only if the Purchase Order Archiving Implemented check box is selected in the Purchase Order Parameters (tdpur0100m400) session.
Purchase contracts must be archived before purchase orders can be archived.
The method to delete the order data is based on the value of the Delete Order Data if Received Completely field in the Purchase Order Parameters (tdpur0100m400) session.
If Financials is implemented, we recommend that you do not delete order data in a fiscal year that has not yet been fully closed. This is because the GRINYA process uses information that would be deleted by this action. For best results, check whether the logistical balance for non-invoiced receipts matches the balance of the GRINYA accounts for the periods up to which you want to delete purchase order data.
When a purchase order is canceled, you can only delete the purchase order and the related tables. If only a purchase order line is canceled, the line can be deleted and archived.

You cannot delete a purchase order (line) if:

The linked warehouse order is closed but cannot be removed.
The purchase order is linked to a PCS project that is not yet archived. When the PCS project is archived, the purchase data is also archived and you can delete the purchase order.
A consignment replenishment order is not yet consumed completely.
The invoice is yet to be completely matched and approved.
The invoice amount is not yet inserted as turnover history.
The sales order or service order that is linked to the purchase order line, and for which an internal invoice must be sent from the purchase office to the sales office or service office, is not yet invoiced. In this case, you cannot delete the purchase order line before the sales order or service order is invoiced.

Invoked tables

This table shows the data that is archived and/or deleted:

Purchase order headers
Purchase Orders (tdpur400)
Purchase Order Activities (tdpur413) (for position zero)
Purchase Change Order Sequence Numbers (tdpur414)
Landed Cost Lines (tclct200) for the PO header origin
Document Global Trade Compliance Information (tcgtc100) as linked to the header
Purchase order lines
Purchase order Lines (tdpur401)
Purchase Contracts by Company (tdpur306)
Linked Order Line Data (tdpur402)
Purchase Order Bills of Material (tdpur403)
Purchase Actual Receipts (tdpur406)
Purchaser Order Line Item Data (tdpur411)
Purchase Order Activities (tdpur413)
Purchase Order Material Supply Line (tdpur416)
Purchase Order Line Confirmations (tdpur419)
Purchase Payable Receipts (tdpur430)
Purchase Order WIP Transactions (tdpur466)
Purchase Peg Distributions (tdpur500)
Purchase Peg Distribution Planning Details (tdpur501)
Supplier Stage Payment Lines (tdpur520)
Specifications (tcibd420)
Landed Cost Lines (tclct200)
Document Material Price Agreements (tcmpr100)
Document Material Information (tcmpr110)

Archive or Delete

The method for processing the data.

You can select:

Delete, if you want to delete the data.
Archive, if you want to transfer the data to the archive company.
Both, if you want to transfer the data to the archive company and then delete the data from the operational company.

Print Errors

If this check box is selected, and errors occur during the deletion or archiving process, an error report is generated.

Delete

Delete Processed Orders

If this check box is selected, the processed purchase orders and order lines are deleted.