The number of the purchase order.
Purchase Receipts (tdpur4106m000)Use this session to view, enter, and maintain the receipts that are recorded for a specific purchase order line. Items can be received as follows:
For each receipt that is recorded in Warehousing or in Procurement, a record is available in the current session. Receipts in Warehousing For items that are received in Warehousing, you can use the Purchase Receipts (tdpur4106m000) session to view the warehouse receipts that are made for a purchase order line in the Warehouse Receipt (whinh3512m000) session. In Warehousing, you can maintain the receipts as long as the invoice is not completely matched and approved in Accounts Payable. Receipts in Procurement Use the Purchase Receipts (tdpur4106m000) session to manually receive noninventory items. Noninventory items are these items:
Receipts for noninventory items can be created as follows:
Note
Receipts using an advance shipment notice If you use advance shipment notices, receipts for items are inserted in this session when ASNs are received and confirmed for an order line in the Shipment Notices (whinh3100m000) session. This also applies to ASNs that are received for a direct delivery sales order or service order. Multiple ASN lines can be received for one purchase order line. For each ASN line, a receipt line is created in the current session. If you do not use ASNs, you must manually specify the receipts for direct delivery sales orders and service orders in the Purchase Receipts (tdpur4106m000) session. Updating receipts LN can automatically update actual receipts due to the following:
Note For collect orders and consignment payment orders, LN inserts a record in this session at the moment of order entry. If you delete a purchase order line in the Archive and Delete Purchase Orders (tdpur4224m000) session, LN also deletes the actual receipts linked to the purchase order line.
Order Number The number of the purchase order. Position Number The number of the purchase order line. Sequence Number The number used to identify in detail the position number of a sales order (delivery) line or a purchase order line (detail). Receipt Sequence Number If (partial) receipts are recorded for a purchase order line, this field displays the receipt sequence number. For the last receipt of an order line, the Final Receipt check box must be selected. Shipping Date The date on which the items are shipped. Note This date must be filled if the following applies:
Default value If the shipping date is mandatory and you specify receipts in Procurement, this field is defaulted from the Actual Receipt Date. Otherwise, the shipping date is derived from Warehousing or can be manually entered. Note If the Load Date changes, the Shipping Date is updated with the load date. If the Shipping Date changes, the Load Date is updated with the shipping date, if applicable. Actual Receipt Date The date on which the items are actually received in the destination warehouse. Receipt Number The sequence number assigned to every individual receipt of goods. Note This number is derived from Warehousing or can be entered in this field if you specify receipts in Procurement. Receipt Number Sequence The number of the receipt line. Packing Slip The number of the packing slip whose quantity is displayed in the Packing Slip Quantityin Inventory Unit field. Note This number is derived from Warehousing or can be entered in this field if you specify receipts in Procurement. Received Quantity The received quantity expressed in the purchase unit. Purchase Unit The unit in which you purchase an item, also referred to as the purchase quantity unit. Received Quantity in Inventory Unit The received quantity expressed in the inventory unit. Inventory Unit The unit of measure in which the inventory of an item is recorded, such as piece, kilogram, box of 12, or meter. The inventory unit is also used as the base unit in measure conversions, especially for conversions that concern the order unit and the price unit on a purchase order or a sales order. These conversions always use the inventory unit as the base unit. An inventory unit therefore applies to all item types, also to item types that cannot be kept in stock. Packing Slip Quantity The quantity that is stated on the packing slip expressed in the purchase unit. Packing Slip Quantityin Inventory Unit The quantity that is stated on the packing slip expressed in the inventory unit. Approved Quantity The number of delivered items that is approved, expressed in the purchase unit. Note If the receipt is not carried out in Warehousing, the received quantity is displayed in this field. Approved Quantity in Inventory Unit The approved quantity expressed in the inventory unit. Rejected Quantity The rejected quantity expressed in the purchase unit. Rejected Quantity in Inventory Unit The rejected quantity expressed in the inventory unit. Reason for Rejection The reason why received goods did not pass the inspection. Final Receipt If this check box is selected, this is the last receipt for an order line. As a result, you can no longer specify receipts for this particular order line in this session. Note How this check box is selected for a receipt line, depends on these parameters:
Confirmed If this check box is selected, the receipt is confirmed. As a result, you can no longer change the receipt in this session. Note For items that are received by Warehousing or by means of an advance shipment notice, this check box is always selected. Peg Distribution If this check box is selected, a peg distribution is linked to this Purchase Order Receipt. Inspection If this check box is selected, the goods on this order line must be inspected on receipt. Conformance Reporting The conformance reporting code linked to the item of the purchase order line. Note A conformance reporting code can be displayed only if the Inspection check box is selected in this session. Accepted Rejected Goods If this check box is selected, the goods for this receipt were received from the reject location. Budget Exception If this check box is selected, the budget check has failed for the receipt line. To continue with the purchase receipt procedure, you must first resolve the budget exception. You can, for example, change the line amount or the linked budget account distribution (BAD) in the Budget Account Distribution (tcbgc1100m000) session. Note This check box can be selected only if the following are applicable:
Carrier/LSP The actual carrier, which is used for the calculation of freight costs. If multiple receipts are linked to one direct delivery purchase order line, multiple freight loads with multiple carriers can exist for one direct delivery purchase order line. The carrier is retrieved from the load plan. If no load plan exists, the carrier is defaulted from the freight order. You can also manually enter an actual carrier, or the carrier can be entered in the ASN, after which it is communicated to this session by means of the ASN. If only one load exists for the direct delivery purchase order line, the carrier that is displayed in this field must match the carrier on the load. Note This field is enabled in case items are received for a direct delivery sales order and a freight order is linked to the purchase order line. Load In LN, all goods and/or shipments carried by one means of transport on a specific date and time and using a specific route. Note This field is enabled in case items are received for a direct delivery sales order and a freight order is linked to the purchase order line. Shipment The number of the shipment. Note This field is enabled in case items are received for a direct delivery sales order and a freight order is linked to the purchase order line. Load Date The date on which the goods are shipped. Note
Weight The load's gross weight. Note This field is enabled in case items are received for a direct delivery sales order and a freight order is linked to the purchase order line. Default value This field is defaulted from the Weight field in the Items (tcibd0501m000) session. Weight Unit The unit in which the gross weight is expressed. Note This field is enabled in case items are received for a direct delivery sales order and a freight order is linked to the purchase order line. Default value This field is defaulted from the Weight Unit field in the Items (tcibd0501m000) session. Reference The freight reference. Note This field is enabled in case items are received for a direct delivery sales order and a freight order is linked to the purchase order line. Default value This field is defaulted from the Reference A field in the Purchase Orders (tdpur4100m000) session. Standard Costs The sum of the following item costs as calculated by the standard cost calculation code:
Prices that are calculated against other price simulation codes are simulated prices. The standard cost is used for simulation purposes and in transactions when no actual price is available. Standard cost is also an inventory valuation method for accounting purposes. Reference Currency The currency in which balances of entities shared by all the companies of a financial company group are expressed. For example, LN uses the reference currency for business partner balances. Note
Total Line Discount Amount The discount amount resulting from the order line discount. This amount is calculated as follows: Order Line Discount Amount = Quantity * Price * Order Line Discount/100 The calculation result is rounded. The order line discount amount is always expressed in the order/quotation currency. Order Discount Amount The total of order line discount amounts for the order. Receipt Amount The actual received amount. This amount can differ from the ordered amount. Currency The currency in which the amounts on the purchase order are expressed. Buy-from Business Partner The business partner from whom you order goods or services; this usually represents a supplier's sales department. The definition includes the default price and discount agreements, purchase-order defaults, delivery terms, and the related ship-from and invoice-from business partner. Item The raw materials, subassemblies, finished products, and tools that can be purchased, stored, manufactured, and sold. An item can also represent a set of items handled as one kit, or which exist in multiple product variants. You can also define nonphysical items, which are not retained in inventory but can be used to post costs or to invoice services to customers. The examples of nonphysical items:
Manufacturer Part Number The manufacturer part number (MPN) for the item. Note The MPN must belong to the MPN set that is linked to the purchase order line. Click MPN Set to start the MPN Set Details (tdipu0147m000) session, in which you can view the MPN set that is linked to the purchase order line. Manufacturer The manufacturer that is linked to the manufacturer part number (MPN). Planned Receipt Date The receipt date that is used to retrieve the standard cost for the order line. This date can be one of the following:
This date cannot fall before the Order Date. Ordered Quantity The ordered quantity expressed in the purchase unit. Ordered Quantity The ordered quantity expressed in the inventory unit. Engineering Item Revision The revision code of a revision-controlled item. Note If a serialized item is shipped and the lot and/or serial selection is changed in Warehousing, the revision code is updated. Delivery Note The number of the delivery note for a purchase return order. Shipment The code of the shipment created by Warehousing during the advance shipment notice (ASN) process when goods are received based on a supplier's ASN. Suppliers ASN Number The buy-from business partner's ASN number. Required Quantity The ordered quantity that is required by the supplier. Note Enterprise Planning uses the ordered quantity and required ordered quantity, as stored in the planned inventory transactions, to check whether the confirmed quantities are sufficient to meet the planned quantities, or whether additional supply is required. Required Quantity Unit The unit in which the Required Quantity is expressed. Required Quantity The ordered quantity that is required by the supplier, expressed in the inventory unit.. Note Enterprise Planning uses the ordered quantity and required ordered quantity, as stored in the planned inventory transactions, to check whether the confirmed quantities are sufficient to meet the planned quantities, or whether additional supply is required. Confirmed Quantity The ordered quantity that is confirmed by the supplier. Note
Confirmed Quantity Unit The unit in which the Confirmed Quantity is expressed. Confirmed Quantity The ordered quantity that is confirmed by the supplier, expressed in the inventory unit. Note
Receipt Log Date The date on which the receipt is registered in LN, which is the date and time a user confirms the receipt. This date can differ from the receipt date, because the receipt date reflects the physical receipt of the goods. Note This date is used by Manufacturing to calculate standard costs in the past and relates to the valuation method lower cost or market value (LCMV). Lot A number of items produced and stored together that are identified by a (lot) code. Lots identify goods. Note
Serial Number The unique identification of a single physical item. LN uses a mask to generate the serial number. The serial number can consist of multiple data segments that represent, for example, a date, model and color information, sequence number, and so on. Serial numbers can be generated for items and for tools. If serialized items are kept in inventory, which you can define by selecting the Serials in Inventory check box in the Item - Warehousing (whwmd4600m000) session, a separate sales order delivery line is generated for each serial number in the Sales Order Planned Delivery Lines (tdsls4101m100) session. Each serial number is linked to a separate lot and serial set in the Lot and Serial Set (tcibd4111m000) session. You can view the lot and serial set to which the serial number is linked by clicking the Lot and Serial Set button. If the serialized item is not kept in inventory, LN does not store the serial number(s) on the sales order line or the delivery lines, but only in the generated lot and serial set in the Lot and Serial Set (tcibd4111m000) session. This lot and serial set contains multiple lots and/or serials. You can view the serial set that is linked to the direct delivery order line and the serials that are linked to the serial set by clicking the Lot and Serial Set button. Note
Operation Costs Operation costs are item costs that you receive at the moment you post the items to inventory. The operation costs are the total costs of all operations that are recorded for the item on all levels of the production structure. The costs of the highest level of the production structure of the manufactured item are also included in the operation costs. Cost Component The cost component that is used for posting financial data. Note If you post items to inventory in the Warehouse Receipt (whinh3512m000) session, LN takes the cost component defined for the posted item.
Confirm Receipt Confirms the purchase receipt. Generate Generates confirmed receipts for all lines that include to be received quantities for noninventory items and are linked to the selected purchase order. Check Budget Checks the budget for the receipt line. This command is only available if:
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