Purchase Order Intake Lines (tdpur4101m500)

Use this session to view the purchase order lines that are displayed based on the filter settings in the Purchase Order Intake Workbench (tdpur4601m200) session.

When you double-click a line, the Purchase Order Lines (tdpur4101m000) session is started.

 

Purchase Order

The number of the purchase order.

Line

The number used to identify the position of the order line on the sales or purchase order.

Sequence

The number used to identify in detail the position number of a sales order (delivery) line or a purchase order line (detail).

Buy-from Business Partner

The business partner from whom you order goods or services; this usually represents a supplier's sales department. The definition includes the default price and discount agreements, purchase-order defaults, delivery terms, and the related ship-from and invoice-from business partner.

Item

The raw materials, subassemblies, finished products, and tools that can be purchased, stored, manufactured, and sold.

An item can also represent a set of items handled as one kit, or which exist in multiple product variants.

You can also define nonphysical items, which are not retained in inventory but can be used to post costs or to invoice services to customers. The examples of nonphysical items:

  • Cost items (for example, electricity)
  • Service items
  • Subcontracting services
  • List items (menus/options)
Note

If the warehouse is WMS controlled:

  • And the Inbound BOM/List Items check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a list item of the type kit in this field.
  • This order is a return order and the Outbound BOM/List Items check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a list item in this field.
Price

The price you pay for an item, expressed in the purchase currency.

Note
Currency

The monetary unit in which the purchase price is expressed.

Purchase Price Unit

The item unit in which an item's purchase price is expressed. This unit can differ from the item's inventory unit.

Vendor Rating

If this check box is selected, the purchase order line is included when vendor rating is carried out.

Generate Freight Orders from Purchase

If this check box is selected, a freight order can be generated from the purchase order line.

Route

Line of travel from your warehouses to the ship-to or ship-from business partner's warehouse and vice versa. Use routes to group business partners that are located in the same area or along one convenient route.

You can arrange addresses by routes to print picking lists and shipping notes sorted by route.

Note
  • If you enter a route in this field and a warehousing order is generated from the purchase order, this field is defaulted to the Route field of the Warehousing Orders (whinh2100m000) session. You can only update the route in the current session and not in Warehousing.
  • If you leave this field empty, you can enter/update a route in Warehousing.
Carrier/LSP

An organization that provides transport services. You can link a default carrier to both ship-to and ship-from business partners. In addition, you can print sales and purchase orders on a packing list, sorted by carrier.

For ordering and invoicing, you must define a carrier as a business partner.

Note
  • If you enter a carrier in this field and a warehousing order is generated from the purchase order, this field is defaulted to the Carrier/LSP field of the Warehousing Orders (whinh2100m000) session. You can only update the carrier in the current session and not in Warehousing.
  • If you leave this field empty, you can enter/update a carrier in Warehousing.
Carrier Binding

An option in Freight that prevents the load building engine from overwriting the carrier selected by the user for a given freight order line.

Note
  • If you select this check box and a warehousing order is generated from the purchase order, the Carrier/LSP Binding check box in the Warehousing Orders (whinh2100m000) session is selected as well. You can only maintain this check box in the current session and not in Warehousing.
  • If you clear this check box, you can maintain this check box in Warehousing.
Planned Load Date

The date and time loading is planned at the ship-from location.

Note

If the purchasing company is responsible for transportation, this is the date on which suppliers must be ready with the goods on their location, so that the goods can be picked up at the suppliers' location.

Freight Service Level

An entity that expresses the duration of transportation, such as: delivery within twelve hours. A freight service level (optional) is used as follows:

  • As a factor that determines the transportation costs of a load.
  • As a factor that determines the freight rate of a freight order.

Enter a service level to ensure that the same service level is used in the freight order as in the purchase order.

Note
  • If you enter a service in this field and a warehousing order is generated from the purchase order, this field is defaulted to the Freight Service Level field of the Warehousing Orders (whinh2100m000) session. You can only update the service level in the current session and not in Warehousing.
  • If you leave this field empty, you can enter/update the service level in Warehousing.
Ordered Quantity

The ordered quantity expressed in the purchase unit.

This field is filled with the value of the:

  • Confirmed Quantity field if this confirmed quantity is greater than zero.
  • Required Quantity field if the Confirmed Quantity is equal to zero.
Note

Except for cost and service items, the ordered quantity cannot be zero.

Warehouse

A place for storing goods. For each warehouse, you can enter address data and data relating to its type.

Receipt Address

The address where the goods are received.

Note

If the warehouse has dock (receipt) locations, which you can define in the Warehouse - Dock Locations (whwmd2120m000) session, LN checks whether an address is defined for the relevant receipt location. If yes, this receipt address is displayed by default. Otherwise, the warehouse address is displayed.

Release Date

The planned date to release the order to Warehousing. The release date is calculated by subtracting the warehouse inbound lead time from the planned receipt date.

Inventory Handling

This field indicates whether a complete item or its components are received.

When receiving components, not necessarily the first level bill of material (BOM) components are received. LN executes a top-down scan of the BOM until it finds a non-phantom component. If the BOM consists of only phantom items, the lowest level BOM components are posted.

Note

This field cannot be set to By Component if:

  • The warehouse is WMS controlled, and the Inbound BOM/List Items check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session.
  • The purchase order is a return order with a WMS controlled warehouse, and the Outbound BOM/List Items check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session.
  • The Payment field is Pay on Use.
Lot Selection

The specific conditions that can be established for lot items on order lines.

These conditions are:

  • Any
    The goods to be received or shipped are not subject to specific lot conditions. You can use more than one lot.
  • Same
    You can select any lot for receipt or shipment, but the entire receipt or shipment must have the same lot.
  • Specific
    You can receive or ship only one, specific lot.
Note

If the warehouse is WMS controlled, the Lot Selection Same and Lot Selection Specific check boxes in the WMS Interface Parameters (whwmd2105m000) session determine whether you can select the Same or Specific value in this field.

Lot

A number of items produced and stored together that are identified by a (lot) code. Lots identify goods.

Related topics

Serial Number

The unique identification of a single physical item. LN uses a mask to generate the serial number. The serial number can consist of multiple data segments that represent, for example, a date, model and color information, sequence number, and so on.

Serial numbers can be generated for items and for tools.

This field is not applicable if:

  • The Warehouse field is empty
  • The Lot Selection field is Same
  • The Subcontracted check box is cleared, unless the purchase order line is a return order line
Inspection

If this check box is selected, the items on this order line must be inspected on receipt.

This check box is disabled if:

  • The item type is Cost, Service, or List.
  • The Direct Delivery check box in the Purchase Order Types (tdpur0194m000) session is selected for the purchase order type.
  • The Collect Order check box in the Purchase Order Types (tdpur0194m000) session is selected for the purchase order type.
  • The Inventory Handling field in the current session reads By Component.
Note

When you create a purchase order line for the item, by default, this check box receives the same value as the Inspection check box in the Items - Purchase Business Partner (tdipu0110m000) session. If no combination of item and business partner is specified in the Items - Purchase Business Partner (tdipu0110m000) session, this check box is selected only if the same check box is also selected in the Ship-from Business Partner (tccom4121s000) and Item - Purchase (tdipu0601m000) sessions.

Purchase Unit

The unit in which you purchase an item, also referred to as the purchase quantity unit.

Conformance Reporting

The conformance reporting code linked to the item.

Note

You can specify a conformance reporting code only if the Inspection check box is selected in this session. However, this is not mandatory for direct deliveries, where the conformance reporting code is passed on from the sales order line to the purchase order line.

Default value

The conformance reporting code is defaulted as follows:

  1. From the Purchase Contract Lines (tdpur3101m000) session.
  2. If first article inspection (FAI) applies to the item, from the Specific First Article Inspection Rules (qmptc0116m100) session.
  3. From the Items - Purchase Business Partner (tdipu0110m000) session.
  4. From the Items - Purchase (tdipu0101m000) session.
ASN

The code of the shipment created by Warehousing during the advance shipment notice (ASN) process when goods are received based on a supplier's ASN.

Suppliers ASN Number

The buy-from business partner's ASN number.

Receipt Number

The sequence number assigned to every individual receipt of goods.

Receipt Line Number

The number of the receipt line that is linked to the receipt number in Warehousing. You can register receipts in the Warehouse Receipt (whinh3512m000) session.

Receipt Amount

The net line amount for a specific receipt of goods. The net line amount excludes the tax and order discount. The net line amount is expressed in the order currency.

The calculation is as follows:

  1. LN calculates and rounds the total order discount amount.
  2. LN calculates and rounds the order discount amount per order line.
  3. LN calculates the net line amount as follows:
(received quantity * price) - order discount amount per order line 
Specification

If this check box is selected, a specification is linked to the purchase order line.

Demand Pegged to Sold-to Business Partner

The sold-to business partner to which this supply object has been demand pegged.

LN can use the items supplied by the current order to fulfill an order for the sold-to business partner displayed in this field.

Demand Pegged to Ship-to Business Partner

The ship-to business partner to which this supply object has been demand pegged.

LN can use the items supplied by the current order to fulfill an order for the ship-to business partner displayed in this field.

Planned Receipt Date

The planned date on which the items on the order/schedule line are planned to be received. The planned receipt date cannot occur before the order date/schedule generation date.

Note

If Purchase Control is responsible for transportation and consequently a freight order is generated from the purchase order line, the Planned Receipt Date must be considered as the planned unload date, the date when the goods must be available in the warehouse.

Demand Pegged to Business Object

The type of order to which this order has been demand pegged.

Note

The following fields are always used in combination; together, they identify the relevant order or order line:

  • Business Object Type
  • Business Object
  • Business Object Reference
Business Object

The order or order line, to which the items in this order have been demand pegged.

Note

The following fields are always used in combination; together, they identify the relevant order or order line:

  • Business Object Type
  • Business Object
  • Business Object Reference
Demand Pegged to Reference

The reference code to which this supply object has been demand pegged.

LN can only use the items supplied by the current order to fulfill a demand specified by the reference displayed in this field.

LN can use this field in two ways:

  • If the Sold-to Business Partner field is filled, LN uses the Reference field to record a reference code defined by a customer.
  • If the Sold-to Business Partner field is empty, LN uses the Reference field to record an internal reference.

You can use a reference code to keep a collection of parts linked together, even if they follow different routings, for example, if some of the parts are transported to a subcontractor to be returned later.

Option List ID

The identification of the options and features for a configured item. The ID is used in the item specification to match supply and demand.

Note

Option list IDs are used on purchase orders to handle received configured items that deviate from the ordered configured items.

You have the following options:

  • The deviating configured item is received as an unexpected warehouse receipt and registered in the Purchase Orders (tdpur4100m000) session as a purchase order with the Warehousing Receipt origin. Therefore, the deviating item is not received against the schedule line, which remains open for receiving the correct configured item.
  • The deviating configured item is first received against the schedule line, but then returned by means of a return order.

As a result, this field can only be specified if, in the Purchase Orders (tdpur4100m000) session, the purchase order's Origin is Warehousing Receipt, or the purchase order is a return order of the Return Inventory order type.

Click Option List to view the configured item 's options and features in the Option List (tcibd4522m000) session.

Purchase Type

A purchase order property that enables you to identify the kind of purchase made and in this way, the kind of payable. This property is used to post the purchase to the correct Accounts Payable account when the invoice is created. To post a purchase invoice, LN retrieves the control account from the purchase type linked to the purchase order line.

Note

A control account is defined for every purchase type. When purchase invoices are posted, LN retrieves the purchase type to determine the control account that must be used for posting.

General Ledger

Represents a ledger account and the corresponding dimensions. GL codes are used to represent ledger accounts to users who are not familiar with the structure of the chart of accounts.

To specific logistic transactions, you can link a GL code. Such integration transactions are mapped directly to the ledger account and dimensions of the GL code, they are not included in the mapping process.

Note
  • You can only enter a GL code if the following applies:
    • The item is a cost item or a service item.
    • The Use General Ledger Codes for Ledger Account Entry check box is selected in the Procurement Parameters (tdpur0100m000) session.
  • You cannot enter a GL code if:
    • An LN project is used.
    • The purchase order originates from LN Service.
    • The purchase order is a direct delivery.
  • It is not mandatory to enter a GL code.
  • LN Financials checks whether the GL code exists in the financial company of the financial transaction. The financial company that is used depends on the financial department or purchase office.
  • After the goods are received, you can no longer change the GL code.
  • This field is mandatory and applicable for cost item or a service item or a tool only if:
    • The transaction of the purchase order line is not pegged to a project (the Project is not specified or the Peg Distribution checkbox is cleared) and,
    • The General Ledger Codes Mandatory checkbox is selected in the Procurement Parameters (tdpur0100m000) session.

Related topics

Ledger Account

A register used to record financial transactions and to accumulate the values of the transactions for reporting and analysis. The ledger accounts classify the transactions into categories such as revenues, expenses, assets, and liabilities.

Note
  • You can only enter a ledger account if the following applies:
    • The item is a cost item or a service item.
    • The Use General Ledger Codes for Ledger Account Entry check box is cleared in the Procurement Parameters (tdpur0100m000) session.
  • You cannot enter a ledger account if:
    • An LN project is used.
    • The purchase order originates from LN Service.
    • The purchase order is a direct delivery.
  • It is not mandatory to enter a ledger account.
  • LN Financials checks whether the ledger account exists in the financial company of the financial transaction. The financial company that is used depends on the financial department or purchase office.
  • After the goods are received, you can no longer change the ledger account.
  • This field is mandatory and applicable for cost item or a service item or a tool only if:
    • The transaction of the purchase order line is not pegged to a project (the Project is not specified or the Peg Distribution checkbox is cleared) and,
    • The General Ledger Codes Mandatory checkbox is selected in the Procurement Parameters (tdpur0100m000) session.
Confirmed Quantity

The ordered quantity that is confirmed by the supplier.

Note
  • This field can only be filled if the Use Confirmation (Purchase) check box is selected in the Implemented Software Components (tccom0100s000) session.
  • This field is not applicable in case of operation subcontracting and for orders with the Subcontracting Purchase Order origin.
  • Enterprise Planning uses the ordered quantity and required ordered quantity, as stored in the planned inventory transactions, to check whether the confirmed quantities are enough to meet the planned quantities, or whether additional supply is required.
Dimension 1

Use this field to select the dimension of this dimension type that you want to use.

Note
  • You can only enter a ledger account and dimensions if the following applies:
    • The item is a cost item or a service item.
    • The Use General Ledger Codes for Ledger Account Entry check box is cleared in the Procurement Parameters (tdpur0100m000) session.
  • You cannot enter a ledger account and dimensions if:
    • An LN project is used.
    • The purchase order originates from Service.
    • The purchase order is a direct delivery.
  • It is not mandatory to enter a ledger account and dimensions.
  • Financials checks whether the ledger account exists in the financial company of the financial transaction. The financial company that is used depends on the financial department or purchase office.
  • After the goods are received, you can no longer change the ledger account.
  • This field is mandatory and applicable for cost item or a service item or a tool only if:
    • The transaction of the purchase order line is not pegged to a project (the Project is not specified or the Peg Distribution checkbox is cleared) and,
    • The General Ledger Codes Mandatory checkbox is selected in the Procurement Parameters (tdpur0100m000) session.
Confirmed Receipt Date

The receipt date for the items, which is confirmed by the buy-from business partner or confirmed to the sold-to business partner.

This date is used for several purposes:

  • As one of the bases by which the vendor rating is determined.
  • As the default value for the confirmed receipt date on the order lines.
  • As the reference date for the printing of reminders.
Budget Exception

If this check box is selected, the budget check has failed for the order line.

To continue with the purchase order procedure, you must first resolve the budget exception. You can, for example, change the line amount or the linked budget account distribution (BAD) in the Budget Account Distribution (tcbgc1100m000) session.

Note

This check box can only be selected if the following are applicable:

  • The Check Available Budget check box is selected on the Purchase Orders tab of the Budget Control Policy (tfbgc0110m000) session.
  • Insufficient budget is available for the checked line.
  • The When Budget is Exceeded field is set to Block in the Budget Control Policy (tfbgc0110m000) session.
Payment Terms

Agreements about the way in which invoices are paid.

The payment terms include:

  • The period within which invoices must be paid.
  • The discount granted if an invoice is paid within a given period

The payment terms allow you to calculate:

  • The date on which the payment is due
  • The date on which the discount periods expire
  • The discount amount

Default value

The following defaulting logic applies:

  • If the purchase order line is generated from a delivery contract, the payment terms are defaulted from the contract header.
  • If the purchase order line is generated from a request-for-quotation (RFQ), the payment terms are defaulted from the RFQ.
  • If the purchase order line is a return order line, the payment terms are defaulted from the Payment Terms for Credit Notes field in the Invoice-from Business Partner (tccom4122s000) session.
  • If the purchase order line is generated from another origin or is manually entered, the following defaulting sequence applies:
    1. If a contract is linked to the purchase order line, the payment terms are defaulted from the contract header.
    2. The payment terms are defaulted from the purchase order header.
Payment Agreement

A way to define how invoice amounts must be paid. This includes the payment methods that apply to various parts of the invoice amount, and the payment currency.

For example, you can define a payment agreement to pay the first part of the invoice amount through the bank according to payment method PM1, 40 percent of the remaining amount, according to payment method PM2, and the other 60 percent according to payment method PM3, which can be a trade note payable.

Confirmation Accepted

If this check box is selected, the Confirmed Quantity is accepted by the buyer. No further negotiations are possible with the supplier.

Note
  • This field can only be filled if the Use Confirmation (Purchase) check box is selected in the Implemented Software Components (tccom0100s000) session.
  • If a confirmed quantity of zero is accepted, the order line is automatically canceled.
Invoice

The identification of an invoice, which consists of the transaction-type code and the first free number in the series used for invoices for the order type.

Invoice Date

The date on which the invoice is printed.

Invoiced Quantity

The invoiced quantity for the purchase order line, expressed in the inventory unit.

Note

The invoiced quantity is increased if purchase order lines are processed in the Process Delivered Purchase Orders (tdpur4223m000) session.

Invoice Amount

The invoiced amount for the purchase order line, expressed in the order currency.

Note

The invoiced amount is increased if purchase order lines are processed in the Process Delivered Purchase Orders (tdpur4223m000) session.

Self-Billing

If this check box is selected, self-billing is used for purchase order lines that you issue to the buy-from business partner.

If this check box is cleared, the purchase invoice is created by the buy-from business partner and received by your company.

Related topics

Invoice after

You can indicate for a purchase order line when a self billed invoice can be generated.

  • Inspection
    Self bills can be generated after the goods are inspected and approved.
  • Receipt
    Self bills can be generated after the goods are received or consumed.

Related topics

Self-Billing Date Type

If the Self-Billing check box is selected, use this field to define on which date the self-billing payments are based. Either the receipt date or the shipping date can be used as the invoice date on self-billed invoices.

Related topics

Self-Billing Method

If the Self-Billing check box is selected, you must select a self-billing method, which determines how self-billing is carried out.

The self-billing method determines, among other things, the criteria for composing the invoice, the invoicing interval, the output medium, and so on.

Related topics

Payment

Use this field to define the payment between the purchase office, which issues the purchase order, and the supplier.

Note
  • This field is set to Pay on Receipt if the Subcontracted check box is selected for the order line.
  • This field is set to No Payment if the Customer Furnished Materials check box is selected for the order type in the Purchase Order Types (tdpur0194m000) session.
  • This field is set to Pay on Use if the Consignment Replenishment check box is selected for the order type in the Purchase Order Types (tdpur0194m000) session.
  • This field cannot be set to Pay on Receipt for the following order types:

    • Consignment replenishment.
    • Consignment payment.
    • Return rejects (unless Payable to Supplier is applicable).
  • This field cannot be set to Pay on Use if the following applies:

    • Delivery is not to a warehouse.
    • Delivery is to a project warehouse.
    • A sold-to business partner is linked to the warehouse.
    • The quantity is less than zero for return order lines.
    • The item is a cost, service, tools or subcontracting item.
    • The Release to Warehousing check box is cleared for the item in the Items - Purchase (tdipu0101m000) session.
  • This field cannot be set to No Payment if the following applies:

    • Delivery is not to a warehouse.
    • Delivery is to a project warehouse.
    • A sold-to BP is linked to the warehouse.
    • The order is a Purchase Payment order.
    • The order is an inbound consignment replenishment order.
    • The item is a cost, service, tools or subcontracting item.
    • The Release to Warehousing check box is cleared for the item in the Items - Purchase (tdipu0101m000) session.

Default value

This field is defaulted from the Order Terms and Conditions (tctrm1130m000) session.

Allowed values

Payment

Actual Receipt Date

The date on which the ordered goods are received.

Owner

The owner of the purchase order line item.

An owner can be specified only if the Payment field is Pay on Use or No Payment, the purchase order line is a VMI direct delivery line, or service subcontracting applies to the line.

Note

This field if is applicable only if the Ownership External check box is selected in the Implemented Software Components (tccom0100s000) session.

Default value

A default owner is determined as follows:

  • Payment is Pay on Use
    Defaulted from the Buy-from Business Partner in this session.
  • Payment is No Payment
    Defaulted from the Buy-from Business Partner in this session.
  • If the purchase order line contains customer furnished material, defaulted from the sold-to business partner of the top demand sales order.
  • VMI direct delivery
    Defaulted from the Sold-to Business Partner of the linked sales order.
  • Service subcontracting
    Defaulted from the linked service order or work order.
Payment (Internally)

Use this field to define the payment between the purchase office, which issues the purchase order, and the warehouse, which receives the purchase order.

This field is only applicable if the purchase office and the warehouse belong to different enterprise units.

Note
  • You can only define this field if the Ownership Internal check box is selected in the Implemented Software Components (tccom0100s000) session.
  • This field is set to Not Applicable if the following applies:

    • The Payment field is set to No Payment.
    • The quantity is less than zero for return order lines.
  • This field is set to Pay on Receipt if the Subcontracted check box is selected for the order line.
  • If the buy-from business partner is an internal business partner, this field cannot be set to Pay on Use.

Default value

This field is defaulted from the Order Terms and Conditions (tctrm1130m000) session.

Allowed values

Payment

Payment (Direct Delivery)

Use this field to define the payment between the purchase office, which issues the purchase order, and the customer.

This field applies if a purchase order is created at the supplier's location for directly delivering goods to a VMI warehouse at the customer's location by a third party.

Note
  • You can only define this field if the Ownership External check box is selected in the Implemented Software Components (tccom0100s000) session.
  • This field is set to Not Applicable if the warehouse has no linked sold-to business partner or delivery is not to a warehouse..
  • If the warehouse has a sold-to business partner linked to it, this field cannot be set to Not Applicable.
  • If the direct delivery is planned by Enterprise Planning and this field is set to Pay on Receipt, a sales order is generated to handle the payment between the purchase office and the receiver of the goods.

Default value

If the warehouse has a sold-to business partner linked to it, this field is defaulted from the Order Terms and Conditions (tctrm1130m000) session.

Allowed values

Payment

Return Ownership

Use this field to define the ownership of the goods if goods must be returned.

Based on the purchase order's Payment field, the owner can be the company ( Pay on Receipt), the supplier ( Pay on Use), or the customer ( No Payment). With this Return Ownership field, Warehousing determines which inventory must be returned.

Note
  • If the Payment field is set to Pay on Receipt, this field is set to Company Owned.
  • If the Payment field is set to No Payment, this field is set to Consigned or Customer Owned.

Allowed values

Ownership

Exempt

If this check box is selected, tax exemption applies.

Note

If the Tax Exempt Level parameter in the Tax Parameters (tctax0100m000) session is set to:

  • Limited and you select this check box manually, the Tax Code is defaulted from the Exempt Purchase field of the Tax Handling (tctax0138m000) session. If you clear this check box manually, the tax code is not changed.
  • Extended and you select this check box manually, the Tax Code is not changed. If you clear this check box manually, the Exempt Reason and Exempt Certificate fields are cleared and disabled.
Tax Country

The country used for tax purposes.

Related topics

Tax Code
Received Quantity

The received quantity expressed in the inventory unit.

Own Tax Number

A number used to identify legal persons or businesses. The tax authorities assign the tax numbers to the registered businesses. Your business partners must provide you with their tax number. Business partners without a tax number are considered to be private persons.

BP Tax Country

The country in which the business partner has the tax ID.

BP Tax Number

The business partner's tax ID.

Note

The business partner's tax ID is date effective. To determine and display the correct tax ID for the business partner, LN uses the planned receipt date.

Tax Classification

An attribute of order headers and order lines that you can use to define tax exceptions for the transaction. LN retrieves the default tax classification from the invoice-from and invoice-to business partners.

For example, you can use the tax classification to indicate:

  • That payments to an invoice-from business partner are subject to withholding tax and social contributions
  • To group business partners who have the same tax aspects for your company, for example, subcontractors, or agents
  • That the tax must be paid in a country other than the sales office or service office's home country

Default value

This field is defaulted from the purchase order header.

Landed Costs Classification

Attribute that allows users to link a logistic transaction to a specific landed costs set, overruling the landed costs settings of that transaction. If required, users can specify a landed costs classification and use this classification on the transaction.

Landed Cost Amount

The total of all costs that are associated with the procurement of an item until delivery and receipt in a warehouse. Landed costs typically include freight costs, insurance costs, customs duties, and handling costs.

In LN, landed costs can be part of multiple landed costs sets.

Stage Payment Amount

The total amount of supplier stage payments linked to the purchase order line.

Note

On the appropriate menu, you can click Supplier Stage Payments to view the stage payments in the Supplier Stage Payments (tdpur5120m000) session.

Ready for

The description of the activity.

Exempt Reason

The reason why your own company is exempt from sales tax.

Note
  • This field only applies if the Tax Exempt Level parameter is set to Extended in the Tax Parameters (tctax0100m000) session.
  • This field is defaulted from the method that is used to retrieve tax details, as defined in the Search Sequence Tax Libraries group box of the Tax Parameters (tctax0100m000) session.
  • The reason code must be of the Tax Exemption type and must be date effective, as valuated by the Order Date.
Exempt Certificate

Your own exemption certificate.

Note
  • LN prints the exempt reasons on the invoices.
  • This field only applies if the Tax Exempt Level parameter is set to Extended in the Tax Parameters (tctax0100m000) session.
  • This field is defaulted from the method that is used to retrieve tax details, as defined in the Search Sequence Tax Libraries group box of the Tax Parameters (tctax0100m000) session.
Project

The project code for which the item is required.

Element

The smallest part of an element structure. An element is used to define the (structure of the) work of the project, so that you can carry it out.

Activity

The unique identification of an activity.

Origin

The origin of the purchase order line.

Allowed values

Origin of Purchase Order

Extension

The parts of projects for which special arrangements are have been made that concern invoicing, such as variations, provisional amounts, quantities to be settled, and fluctuation settlements. An extension can be attached to one or more budget lines.

Note

This field is blank and disabled if the Peg Distribution check box is selected in this session.

Related topics

Cost Component

A cost component is a user-defined category for the classification of costs.

Cost components have the following functions:

  • To break down an item's standard cost, sales price, or valuation price.
  • To create a comparison between the estimated production order costs and the actual production order costs.
  • To calculate production variances.
  • To view the distribution of your costs over the various cost components in the Cost Accounting module.

Cost components can be of the following cost types:

  • Operation Costs
  • Material Costs
  • Surcharge
  • General Costs
  • Not Applicable
Note

If you use Assembly Control (ASC), you cannot use cost components of the General Costs type.

Note

This field is blank and disabled if the Peg Distribution check box is selected in this session.

Peg Distribution

If this check box is selected, a peg distribution is linked to this Purchase Order Line.

Note

Manual changes in this session can affect the linked peg distribution. If this is the case, and if the Manual Project Peg Modification check box is selected in the Project Pegging Parameters (tcpeg0100m000) session, a window is displayed in which you must specify the change reason. The project peg changes and the reason codes are logged in the Cost Peg Audit History (tpctm2500m000) session.

Acknowledgment
Change Order Sequence

A number that is used to assign the occurrence of changes to a purchase order or a sales order.

Change Reason Lines

The reason that can be assigned to a changed purchase document (line) or sales document (line).

Default value

This field is defaulted from one of the following fields in the Purchase Order Parameters (tdpur0100m400) session:

Note

If required, you can overwrite the default change reason code.

Change Type Lines

The indicator of the type of change of a changed purchase document (line) or sales document (line).

Default value

This field is defaulted from one of the following fields in the Purchase Order Parameters (tdpur0100m400) session:

Note

If required, you can overwrite the default change type code.

Conversion Factor Purchase to Inventory Unit

The multiplication factor used to convert an alternative unit to the base unit. The conversion factor is calculated as follows: (alternative unit/base unit)

Material Supply Lines

If this check box is selected, material supply lines are linked to the purchase order line.

You can view the material supply lines in the Purchase Order Material Supply Lines (tdpur4116m000) session.

Supplier Stage Payments

If this check box is selected, supplier stage payments are linked to the purchase order line.

You can view the supplier stage payments in the Supplier Stage Payments (tdpur5120m000) session.

Critical in Planning

If this check box is selected, this plan item is critical in master planning. This means that in the master-planning process in Enterprise Planning, this item is treated as a critical component.

In order planning, all components are taken into account. In master planning, only critical components are considered.

Note

Master planning uses an item's bill of critical materials (BCM) for production planning. As a rule, the BCM is derived from the BOM, and contains only those components that are designated as critical in master planning. You can generate a BCM for an item in the Generate Bill of Critical Materials (cprpd3220m000) session.

Effectivity Unit

A reference number, for example a sales order line or a project deliverable line, that is used to model deviations for a unit effective item.

Note
  • If a purchase order is created automatically, the effectivity unit of the planned purchase order from LN Enterprise Planning is defaulted to the current field.
  • When a purchase order is created, either manually or automatically from Enterprise Planning, LN checks whether the purchase business partner is valid for the effecivity unit on the purchase order line.
  • If the warehouse is WMS controlled, and the Effectivity Units check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter an effectivity unit in this field.
Item Cross Reference

The alternative way of communicating with the business partner about items.

Allowed values

Item Cross Reference

Default value

This field is defaulted from the Item Cross Reference field of the Buy-from Business Partner (tccom4120s000) session.

Item Code System

The item code system's code. The item code system is used to search for an item in an alternative way, for instance by the buy-from business partner's item code.

Note

You can only define this field if the Item Cross Reference field is set to ICS.

Cross Reference Item

The item code that is used to indicate the item in the Item field.

The Item Cross Reference field determines the item code that you can select.

Note

The MPN must have the status Approved on the Order Date.

Standard Description

If this check box is selected, the standard item description is printed on the order line. If an order line text is also present, the standard item description precedes the printout of the order line text.

If this check box is cleared, only the order line text, if present, is printed on the order line.

Preferred Manufacturer Part Number

The preferred manufacturer part number (MPN) for the item.

Manufacturer
Manufacturer Item

The item code used by the manufacturer to identify the item specified.

Engineering Item Revision

The revision of the engineering item.

Related topics

Subject to Trade Compliance

If this check box is selected, global trade compliance applies to the line.

Note

This field is available only if the Import Compliance check box is selected in the Global Trade Compliance Parameters (tcgtc0100m000) session.

Subcontracted

If this check box is selected, operation subcontracting, item subcontracting, or service subcontracting is applicable for the item.

Subcontracting Reference

A reference that is sent by the manufacturer to the subcontractor to enable the subcontractor to link the subcontracting purchase order to the supplied materials. The subcontractor stores the subcontracting reference in its specification as allocated to reference

Note

This field is filled with the subcontracted purchase order/position/sequence number.

For Commingling

If this check box is selected, the purchase order line is waiting for commingling. You must commingle and approve the commingled purchase order line.

Note
  • This check box is enabled only if the Commingling for Manual check box is selected in the Purchase Order Parameters (tdpur0100m400) session and the For Commingling check box is selected for the purchase order line item in the Items - Purchase Business Partner (tdipu0110m000) session.
  • If the Origin is EP and the Peg Distribution check box is selected, you cannot select the current check box.
Required Quantity

The ordered quantity that is required by the supplier.

Note

Enterprise Planning uses the ordered quantity and required ordered quantity, as stored in the planned inventory transactions, to check whether the confirmed quantities are enough to meet the planned quantities, or whether additional supply is required.

Required Quantity Unit

The unit in which the Required Quantity is expressed.

Changed Receipt Date

The new receipt date that is used if the supplier cannot comply with the agreed receipt date and states a new receipt date. Together with the planned and/or confirmed receipt date, the changed receipt date is the basis for determining the vendor rating, and the planned inventory movements. In addition, this date is also used in the reminder procedure.

Cancellation in Process

If this check box is selected, this purchase order line cannot be canceled because it includes one or more supplier stage payment lines with the Released or Invoiced status. When these lines receive the Processed status, the purchase order line is canceled.

For purchase order lines with this check box selected, you can specify correction stage payment lines in the Supplier Stage Payments (tdpur5120m000) session to credit the invoiced amounts.

Order Date

The date on which the order is manually specified or is automatically generated.

Note
  • This date can be manually changed to a date in the past or in the future.
  • If the Log Financial Economic Transactions field in the Procurement Parameters (tdpur0100m000) session has the value Standard Cost, the order date cannot be after the current date.
  • If the purchase order is a counter order, the order date is used to define the standard cost. If no standard cost is found, the order line cannot be saved.

Default value

Details

If this check box is selected, the order line is split up into multiple line details. If you click Order Line Details on the appropriate menu, you can view the various line details in the Purchase Order Line (tdpur4601m000) session.

Line details are used to divide orders for large quantities into several receipts without the need to generate separate orders for each receipt.

Related topics

Linked Data

If this check box is selected, at least one order is linked to the purchase order line.

Click Purchase Order Line - Linked Information on the appropriate menu to view the linked order(s) in the Purchase Order Line - Linked Information (tdpur4502s000) session.

Approved

If this check box is selected, the purchase order line is approved by an authorized approver.

Note

LN clears this check box if you change any price related information on the purchase order.

Blocked

If this check box is selected, the purchase order line is blocked.

Canceled

If this check box is selected, this purchase order line is canceled.

Order Confirmation Date

The date on which the buy-from business partner confirmed the purchase order, or the date on which the sales order is confirmed to the sold-to business partner.

The order confirmation date is used for the calculation of order confirmation objective ratings in vendor rating. The buy-from business partner is given a rating according to the time interval between the order date and the order confirmation date.

Receipt Date for Pricing

The receipt date that is used to retrieve the standard cost for the order line.

This date can be one of the following:

  • The Changed Receipt Date.
  • If the Changed Receipt Date is not filled, the Confirmed Receipt Date.
  • If the Confirmed Receipt Date is not filled, the Planned Receipt Date.

This date cannot precede the Order Date.

Note

This field is used to retrieve the standard cost for the order line if the following conditions are met:

  • The Item Type in the Items (tcibd0501m000) session is not set to:
    • Cost
    • Service
    • List
  • The purchase order is not a subcontracting order.
  • The Project field is empty.
  • The inventory-valuation method is set to Standard Cost in the Inventory Valuation Methods (whina1100m000) session.

If all of these conditions are met and LN cannot retrieve the standard cost, you cannot save the order line.

Price Origin

The origin of the price.

Allowed values

Price Origin

Price Matrix

The matrix definition of the price matrix, if the Price Origin is set to Price Structure.

Matrix Priority

For a matrix type, the order in which matrix definitions are searched for.

Price Stage

A categorization of the price based on the phase of the price negotiation process. Using price stages, companies can negotiate the price while continuing the order process with restrictions. The order processing restrictions that apply to the price stage are specified in the linked blocking definition.

Example
Price StageTypeBlocking Definition
PS1Price stage estimatedPurchase004Block on release
PS2Price stage provisionalPurchase005Block on receipt
PS3Price stage finalPurchase--
PS5Price stage estimatedSales010Signal on order entry

 

Default value

  • From the Purchase Contract Prices (tdpur3103m000) session, if the purchase order line has a linked purchase contract.
  • From the response line, if the purchase order is generated using the Convert RFQs (tdpur1202m000) session.
  • From the Price Book Lines (tdpcg0131m000) session, if the item price is retrieved from a price book.
Contract

Purchase contracts are used to register specific agreements with a buy-from business partner that concern the delivery of specific goods.

A contract is comprised of:

  • A purchase contract header with general business partner data, and optionally, a linked terms and conditions agreement.
  • One or more purchase contract lines with (central) price agreements, logistic agreements, and quantity information that apply to an item or price group.
  • Purchase contract line details with logistic agreements and quantity information that apply to an item or price group for a specific location (warehouse) of a multicompany corporation. Contract line details can exist only for corporate purchase contracts.

You can click:

  • Unlink Contract, to unlink an already linked contract.
  • Link Contract, to link a contract to the purchase order line.
Contract Line

The number used to identify the position of the order line on the sales or purchase order.

Contract Purchase Office

The purchase office related to the contract.

Contract Ignored

If this check box is selected, a valid contract is present, but it is not linked to the order line.

This check box is selected if one of the following is applicable:

  • Multiple contracts are offered for selection, but no contract is linked to the order line.
  • A previously linked contract is manually unlinked from the order line.
Note

If a contract is automatically unlinked due to field updates, this check box is cleared.

Material Price

The purchase order line's total material price.

Price excluding Material Price Surcharges

The purchase order line's initial price.

Material Price Surcharges

The total of all material price surcharges for the purchase order line.

All Materials have Actual Prices

If this check box is selected, for all materials that are linked to the purchase order line, material actual prices are available.

Order Line Text

If this check box is selected, a text is linked to the order line.

Discount Code

A method to indicate the reason a discount is granted. For example, you can grant a discount because the customer orders large quantities. If you grant a discount or if you add a surcharge to a sales invoice, you can enter a discount code to indicate the reason.

Surcharges and discounts can be the result of the following:

  • Standard discounts
  • Surcharges
  • Payable commissions
  • Payable rebates
Discount Matrix

The matrix definition of the discount matrix, if the Discount Origin is set to Discount Structure.

Discount Matrix Priority

For a matrix type, the order in which matrix definitions are searched for.

Gross Amount

The total amount from which taxes, rebates, discounts, and so on are to be deducted to reach the net amount. The gross amount is calculated by multiplying the order quantity with the (book) price.

Line Discount %

The total discount amount expressed as a percentage of the (gross) order amount.

The Line Discount % is calculated as follows:

  Line Discount Amount / (order quantity * price) * 100%
Line Discount Amount

The discount amount resulting from the order line discount. This amount is calculated as follows:

Order Line Discount Amount = Quantity * Price * Order Line Discount/100

The calculation result is rounded. The order line discount amount is always expressed in the order/quotation currency.

Note

The order line discount used in this formula, is the total of the level of discounts entered in the Line Discounts (tdpcg0200m200) session.

Order Discount Amount

The total of order line discount amounts for the order.

Determining

If this check box is selected, the selected order line is taken into account when the total order value is calculated to apply total order discounts to orders.

Related topics

Eligible

If this check box is selected, LN applies the calculated order discount percentage to the selected order line.

Related topics

Discount Origin

The origin of the discount.

Allowed values

Discount Origin

Discount %

The discount percentage for the order line.

Note

Several levels of discounts can exist. If the first level of discount is a percentage, as displayed in the Line Discounts (tdpcg0200m200) session, this field is filled. If the first level of discounts is an amount, this field is empty and the Discount Amount field is filled.

Discount Amount

The discount amount for the order line.

Note
  • Several levels of discounts can exist. If the first level of discount is an amount, as displayed in the Line Discounts (tdpcg0200m200) session, this field is filled. If the first level of discounts is a percentage, this field is empty and the Discount % field is filled.
  • The discount amount is calculated for each unit on the order line. As a result, if the discount amount is two and the order quantity is ten, the discount amount is 20.
Multi LevelDiscount

If this check box is selected, a multi level discount is applied to the line.

Net Amount

The net order line amount, expressed in the transaction currency. This amount is calculated as follows:

Amount = (Quantity * Price) - Order Line Discount
Note

The order line discount used in this formula, is the total of the level of discounts entered in the Line Discounts (tdpcg0200m200) session.

Invoice by Stage Payments

If this check box is selected, the item must be invoiced by stage payments.

If this check box is selected, the following are applicable:

  • For all linked detail and backorder lines, the tax data and purchase type are the same
  • These fields are blank and disabled:

    • Payment Agreement
    • Payment Terms
    • Payment
    • Self-Billing
    • Extension
    • Cost Component
    • Invoice
    • Invoice Date
    • Invoiced Quantity
    • Invoice Amount
Note

When a supplier stage payment line or a receipt is linked to the purchase order line, this check box is disabled.

On the appropriate menu, you can start the Supplier Stage Payments (tdpur5120m000) session in which you can view, enter, and maintain the stage payments.

If the For Commingling check box is also selected in this session, you must first commingle the purchase order line before you can specify stage payments in the Supplier Stage Payments (tdpur5120m000) session.

Default value

This field is defaulted from the Items - Purchase Business Partner (tdipu0110m000) session or the Items - Purchase (tdipu0101m000) session.

Ship-from BP

The business partner who ships the ordered goods to your organization. This usually represents a supplier's distribution center or warehouse. The definition includes the default warehouse at which you want to receive the goods and if you want to inspect the goods, the carrier that takes care of the transport, and the related buy-from business partner.

Address
Contact

The ship-from business partner's contact person.

Full Name

The contact's full name.

Delivery Terms

The agreements with the business partner, concerning the way the goods are delivered. Relevant information is printed on various order documents.

Related topics

Point of Title Passage

The point at which the legal ownership changes. At this point, the risk passes from the seller to the buyer.

Related topics

Customs Value

The tax that is levied on an export article's value.

The customs value is used during the customs check. If this field is filled, the customs value need not be calculated when passing the customs, which saves time and transport costs.

For direct deliveries, the customs value is passed on to the purchase order from the sales order, in which case you cannot change the customs value on the purchase order. For more information, refer to Direct delivery.

Note

The customs value only applies if the goods are delivered by Warehousing. If this field is filled and you release the order to Warehousing, the customs value is defaulted to Warehousing.

Default value

This field is defaulted with the item's purchase price. If the purchase price is zero, the item's standard cost is displayed by default.

The customs value is calculated as follows:

price - order line discounts - order header discount

You can manually change the default value.

For example, you can change the customs value if:

  • A company delivers a spare part that is covered by the guarantee. The spare part's price is zero, but the spare part's value, and as a result the customs value, is greater than zero.
  • A company lends out a machine to a business partner abroad. The price for this service is zero, however the machine's value, and as a result the customs value, is greater than zero.
Note
  • If Print Purchase Orders (tdpur4401m000) is an automatic activity for the applicable order procedure, the customs value is not printed. For further information on order procedure activities, see Purchase Order Type (tdpur0694m000).
  • The customs value is not printed if, in the Purchase Order (tdpur4100m900) session, you press Ctrl-P or click the print button and select Preview Purchase Orders to print purchase order data.
  • You can send purchase orders to suppliers by electronic data interchange (EDI) or Business Object Document (BOD) message. For this purpose, you must adjust the protocol if the Customs Value (tdpur401.cuva) must be included.
Extra Intrastat Info

Statistical import/export data that is not available as standard information in LN, but which is required on the sales listing or the Intrastat declaration by some of the EU member states.

You can add up to 15 data fields to the Intrastat statistical data by defining them as extra Intrastat information set. You can assign the extra Intrastat information sets to warehouse order lines.

Related topics

 

Block

Blocks the purchase order line.

The blocked purchase order line is displayed in the Purchase Order (Line) Blockings (tdpur4120m000) session.

Approve

Approves the purchase order line.

Check Document Compliance

Executes the import compliance check.

Release Manual Activity

Releases and executes the manual activity.

For manual activities, the Manual Activity check box is selected in the Purchase Order Type - Activities (tdpur0560m000) session.

All Lines

Displays all purchase order lines.

Not Final Received Lines

Only displays the purchase order lines for which no final receipt has taken place.

Not Canceled Lines

Only displays the purchase order lines that are not canceled.

Hide Receipts and Payments

Hides all orders lines for which the order origin is Warehousing Receipt or Purchase Payment.

Only Unexpected Receipts

Only displays orders lines for which the order origin is Warehousing Receipt.

Only Payment Orders

Only displays orders lines for which the order origin is Purchase Payment.