Purchase Order Line Details (tdpur4101m200)

Use this session to view, specify, and maintain purchase order line details.

Order line details result from a split purchase order line.

An order line can be split if receipts for the purchase order line:

  • Must be taken from different warehouses.
  • Must be carried out on different days.
  • Must be received at different addresses.
Note

 

Order Line Detail

The number of the purchase order.

Order Line Detail

The number used to identify the position of the order line on the sales or purchase order.

Order Line Detail

The number used to identify in detail the position number of a sales order (delivery) line or a purchase order line (detail).

Order Line Type

This field determines what kind of line this order line is.

Allowed values

The order line type in this session can be Detail, or Backorder.

Item

The raw materials, subassemblies, finished products, and tools that can be purchased, stored, manufactured, and sold.

An item can also represent a set of items handled as one kit, or which exist in multiple product variants.

You can also define nonphysical items, which are not retained in inventory but can be used to post costs or to invoice services to customers. The examples of nonphysical items:

  • Cost items (for example, electricity)
  • Service items
  • Subcontracting services
  • List items (menus/options)
Preferred MPN

The preferred manufacturer part number (MPN) for the item.

Default value

This field is defaulted from the Preferred Manufacturer Part Number field of the Purchase Order Lines (tdpur4101m000) session.

Manufacturer

The manufacturer that is linked to the manufacturer part number (MPN).

Manufacturer Item

The item code used by the manufacturer to identify the item specified.

Engineering Item Revision

The revision of the engineering item.

Related topics

Total Quantity

The purchase order line's current ordered quantity.

Note

The current total quantity is the sum of the ordered quantity of all purchase order line details that are linked to the purchase order line.

Effectivity Unit

A reference number, for example a sales order line or a project deliverable line, that is used to model deviations for a unit effective item.

Project

The code of the project for which the item is required.

You can enter a project code in this field if you buy standard items and customized items.

Note
  • The project segment of the item and the project segment of the project must be identical.
  • The project's status must be Active
  • The project's financial company and the financial company of the purchase order must be identical.
  • The Project Package Link field in the General Projects (tcmcs0152s000) session must be set to Project or Project (PCS) for the defined project.
Invoice by Stage Payments

If this check box is selected, the item must be invoiced by stage payments.

If this check box is selected, the following are applicable:

  • For all linked detail and backorder lines, the tax data and purchase type are the same
  • These fields are blank and disabled:

    • Payment Agreement
    • Payment Terms
    • Payment
    • Self-Billing
    • Extension
    • Cost Component
    • Invoice
    • Invoice Date
    • Invoiced Quantity
    • Invoice Amount

Default value

This field is defaulted from the Purchase Order Lines (tdpur4101m000) session and is disabled in the current session.

Note

When a supplier stage payment line or a receipt is linked to the purchase order line detail, this check box is disabled in the Purchase Order Lines (tdpur4101m000) session.

One stage payment can be related to multiple detail lines. On the appropriate menu, you can start the Supplier Stage Payments (tdpur5120m000) session in which you can view, enter, and maintain the stage payments.

Planned Receipt Date

The planned date on which the items on the order/schedule line are planned to be received. The planned receipt date cannot occur before the order date/schedule generation date.

Parent Sequence

If the purchase order line detail is of the Backorder type, this field displays the back order line's parent. In other words, this field represents the sequence number of the line from which the back order line results.

Linked Data

If this check box is selected, at least one order is linked to the purchase order line detail.

Click Purchase Order Line - Linked Information on the appropriate menu to view the linked order(s) in the Purchase Order Line - Linked Information (tdpur4502s000) session.

Order Date

The date on which the order is manually specified or is automatically generated.

Note
  • This date can be manually changed to a date in the past or in the future.
  • If the Log Financial Economic Transactions field in the Procurement Parameters (tdpur0100m000) session has the value Standard Cost, the order date cannot be after the current date.
  • If the purchase order is a counter order, the order date is used to define the standard cost. If no standard cost is found, the order line cannot be saved.

Default value

Actual Receipt Date

The date on which the ordered goods are received.

Confirmed Receipt Date

The receipt date for the items, which is confirmed by the buy-from business partner or confirmed to the sold-to business partner.

This date is used for several purposes:

  • As one of the bases by which the vendor rating is determined.
  • As the default value for the confirmed receipt date on the order lines.
  • As the reference date for the printing of reminders.
Changed Receipt Date

The new receipt date that is used if the supplier cannot comply with the agreed receipt date and states a new receipt date. Together with the planned and/or confirmed receipt date, the changed receipt date is the basis for determining the vendor rating, and the planned inventory movements. In addition, this date is also used in the reminder procedure.

For Commingling

If this check box is selected, the purchase order line detail is waiting for commingling. You must commingle and approve the commingled purchase order line detail.

Note

This check box is enabled only if the Commingling for Manual check box is selected in the Purchase Order Parameters (tdpur0100m400) session and the For Commingling check box is selected for the entered item in the Items - Purchase Business Partner (tdipu0110m000) session.

Release Date

The planned date to release the order to Warehousing. The release date is defaulted from the order date. You can modify the release date depending on the order processing time needed in a warehouse.

Note

The release date must be before the planned receipt date.

Serial Number

The unique identification of a single physical item. LN uses a mask to generate the serial number. The serial number can consist of multiple data segments that represent, for example, a date, model and color information, sequence number, and so on.

Serial numbers can be generated for items and for tools.

Inspection

If this check box is selected, the items on this order line detail must be inspected on receipt.

This check box is disabled if:

  • The item type is Cost, Service, or List.
  • The order quantity is zero.
  • The Direct Delivery check box in the Purchase Order Types (tdpur0194m000) session is selected for the purchase order type.
  • The Collect Order check box in the Purchase Order Types (tdpur0194m000) session is selected for the purchase order type.
  • The Inventory Handling field in the Purchase Order Lines (tdpur4101m000) session reads By Component.
Note

When you create a purchase order line for the item, by default, this check box receives the same value as the Inspection check box in the Items - Purchase Business Partner (tdipu0110m000) session. If no combination of item and business partner is specified in the Items - Purchase Business Partner (tdipu0110m000) session, this check box is selected only if the same check box is also selected in the Ship-from Business Partner (tccom4121s000) and Item - Purchase (tdipu0601m000) sessions.

Conformance Reporting

The conformance reporting code linked to the item.

Note

You can specify a conformance reporting code only if the Inspection check box is selected in this session.

ASN

The latest advance shipment notice received for the purchase order line detail.

Related topics

Receipt Number

The sequence number assigned to every individual receipt of goods.

Receipt

The number of the receipt line that is linked to the receipt number in Warehousing. You can register receipts in the Warehouse Receipt (whinh3512m000) session.

Ordered Quantity

The ordered quantity expressed in the purchase unit.

This field is filled with the value of the:

  • Confirmed Quantity field if this confirmed quantity is greater than zero.
  • Required Quantity field if the Confirmed Quantity is equal to zero.
Note

Except for cost and service items, the ordered quantity cannot be zero.

Purchase Unit

The unit in which you purchase an item, also referred to as the purchase quantity unit.

Ordered Quantity

The ordered quantity expressed in the inventory unit.

Note

Except for cost and service items, the ordered quantity cannot be zero.

Inventory Unit

The unit of measure in which the inventory of an item is recorded, such as piece, kilogram, box of 12, or meter.

The inventory unit is also used as the base unit in measure conversions, especially for conversions that concern the order unit and the price unit on a purchase order or a sales order. These conversions always use the inventory unit as the base unit. An inventory unit therefore applies to all item types, also to item types that cannot be kept in stock.

Backorder Quantity

The total ordered and confirmed back order quantity of the purchase order line, expressed in the purchase unit.

Note

In case of manual confirmation of a potential back order, the value in the current field need not be equal to the value as displayed in the Backorder Quantity field.

Example

Initially ordered items12 pcs
First final receipt6 pcs
Back order quantity6 pcs

 

If you do not want to back order 6 but 4 pcs, and you consequently enter the value of 4 in the Backorder Quantity to be Confirmed field of the Potential Purchase Backorders (tdpur4101m700) session and confirm the back order, the Backorder Quantity will read 4.

If you receive 3 items on the 4 back ordered items, the Backorder Quantity field remains 4 (total ordered and confirmed back order quantity), but the Backorder Quantity to be Confirmed field changes into 1 (total outstanding back order quantity).

If you now change the potential back order quantity from 1 into 0 in the Backorder Quantity to be Confirmed field of the Potential Purchase Backorders (tdpur4101m700) session, the Backorder Quantity field changes into 3 and the Backorder Quantity to be Confirmed field changes into 0.

Back Order Quantity

The total ordered and confirmed back order quantity of the purchase order line, expressed in the inventory unit.

Received Quantity

The received quantity expressed in the purchase unit.

Received Quantity

The received quantity expressed in the inventory unit.

Tax
Tax Classification

An attribute of order headers and order lines that you can use to define tax exceptions for the transaction. LN retrieves the default tax classification from the invoice-from and invoice-to business partners.

For example, you can use the tax classification to indicate:

  • That payments to an invoice-from business partner are subject to withholding tax and social contributions
  • To group business partners who have the same tax aspects for your company, for example, subcontractors, or agents
  • That the tax must be paid in a country other than the sales office or service office's home country
Exempt

If this check box is selected, tax exemption applies.

Note

If the Tax Exempt Level parameter in the Tax Parameters (tctax0100m000) session is set to:

  • Limited and you select this check box manually, the Tax Code is defaulted from the Exempt Purchase field of the Tax Handling (tctax0138m000) session. If you clear this check box manually, the tax code is not changed.
  • Extended and you select this check box manually, the Tax Code is not changed. If you clear this check box manually, the Exempt Reason and Exempt Certificate fields are cleared and disabled.
Tax Country

The country used for tax purposes.

Related topics

Own Tax Number

A number used to identify legal persons or businesses. The tax authorities assign the tax numbers to the registered businesses. Your business partners must provide you with their tax number. Business partners without a tax number are considered to be private persons.

Tax Code

The tax code that applies to the purchase order line.

Note

You can use a group tax code for cost en service items. The group tax code must meet the conditions of the business partner tax classification. In addition, the withholding functionality must be applicable for the financial company of the purchase order's purchase office.

BP Tax Country

The country in which the business partner has the tax ID.

BP Tax Number

The business partner's tax ID.

Note

The business partner's tax ID is date effective. To determine and display the correct tax ID for the business partner, LN uses the planned receipt date.

Exempt Reason

The reason why your own company is exempt from sales tax.

Note
  • This field only applies if the Tax Exempt Level parameter is set to Extended in the Tax Parameters (tctax0100m000) session.
  • This field is defaulted from the method that is used to retrieve tax details, as defined in the Search Sequence Tax Libraries group box of the Tax Parameters (tctax0100m000) session.
  • The reason code must be of the Tax Exemption type and must be date effective, as valuated by the Order Date.
Exempt Certificate

Your own exemption certificate.

Note
  • LN prints the exempt reasons on the invoices.
  • This field only applies if the Tax Exempt Level parameter is set to Extended in the Tax Parameters (tctax0100m000) session.
  • This field is defaulted from the method that is used to retrieve tax details, as defined in the Search Sequence Tax Libraries group box of the Tax Parameters (tctax0100m000) session.
Landed Cost
Landed Costs Classification

Attribute that allows users to link a logistic transaction to a specific landed costs set, overruling the landed costs settings of that transaction. If required, users can specify a landed costs classification and use this classification on the transaction.

Landed Cost Amount

The total of all costs that are associated with the procurement of an item until delivery and receipt in a warehouse. Landed costs typically include freight costs, insurance costs, customs duties, and handling costs.

In LN, landed costs can be part of multiple landed costs sets.

Warehouse

A place for storing goods. For each warehouse, you can enter address data and data relating to its type.

Receipt Address

The address where the goods are received.

Note

If the warehouse has dock (receipt) locations, which you can define in the Warehouse - Dock Locations (whwmd2120m000) session, LN checks whether an address is defined for the relevant receipt location. If yes, this receipt address is displayed by default. Otherwise, the warehouse address is displayed.

Ship-from BP

The business partner who ships the ordered goods to your organization. This usually represents a supplier's distribution center or warehouse. The definition includes the default warehouse at which you want to receive the goods and if you want to inspect the goods, the carrier that takes care of the transport, and the related buy-from business partner.

Address
Contact

The ship-from business partner's contact person.

Contact

The contact's full name.

Delivery Terms

The agreements with the business partner, concerning the way the goods are delivered. Relevant information is printed on various order documents.

Related topics

Point of Title Passage

The point at which the legal ownership changes. At this point, the risk passes from the seller to the buyer.

Related topics

Extra Intrastat Info

Statistical import/export data that is not available as standard information in LN, but which is required on the sales listing or the Intrastat declaration by some of the EU member states.

You can add up to 15 data fields to the Intrastat statistical data by defining them as extra Intrastat information set. You can assign the extra Intrastat information sets to warehouse order lines.

Related topics

Vendor Rating

If this check box is selected, the purchase order line detail is included when vendor rating is carried out.

Canceled

If this check box is selected, the current purchase order line detail is canceled.

Cancellation in Process

If this check box is selected, this purchase order line cannot be canceled because it includes one or more supplier stage payment lines with the Released or Invoiced status. When these lines receive the Processed status, the purchase order line is canceled.

For purchase order lines with this check box selected, you can specify correction stage payment lines in the Supplier Stage Payments (tdpur5120m000) session to credit the invoiced amounts.

Blocked

If this check box is selected, the purchase order line is blocked.

Negotiation Notes

If this check box is selected, negotiation notes are linked to this order line detail.

Order Line Text

If this check box is selected, a text is linked to the order line detail.

Subject to Trade Compliance

If this check box is selected, global trade compliance applies to the line.

Note

This field is available only if the Import Compliance check box is selected in the Global Trade Compliance Parameters (tcgtc0100m000) session.

Budget Exception

If this check box is selected, the budget check has failed for the order line.

To continue with the purchase order procedure, you must first resolve the budget exception. You can, for example, change the line amount or the linked budget account distribution (BAD) in the Budget Account Distribution (tcbgc1100m000) session.

Note

This check box can only be selected if the following are applicable:

  • The Check Available Budget check box is selected on the Purchase Orders tab of the Budget Control Policy (tfbgc0110m000) session.
  • Insufficient budget is available for the checked line.
  • The When Budget is Exceeded field is set to Block in the Budget Control Policy (tfbgc0110m000) session.
Approved

If this check box is selected, the purchase order line detail is approved by an authorized approver.

Note

LN clears this check box if you change any price related information on the purchase order.

Subcontracted

If this check box is selected, operation subcontracting or item subcontracting is applicable to the item.

Note
  • If the purchase order type is Subcontracting Order, this check box is always selected. If the purchase order type is not Subcontracting Order, for item subcontracting, this field is defaulted from the Date-Effective Supply Source (tcibd0110s000) session, or from the Items (tcibd0501m000) session.
  • This check box can only be selected for purchased items and manufactured items. For Subcontracted Service items, this check box is always selected.
Backorder Text

If this check box is selected, and this order line detail is a back order line, a text is linked to the back order line.

Peg Distribution

If this check box is selected, a peg distribution is linked to this Purchase Order Line.

Note

Manual changes in this session can affect the linked peg distribution. If this is the case, and if the Manual Project Peg Modification check box is selected in the Project Pegging Parameters (tcpeg0100m000) session, a window is displayed in which you must specify the change reason. The project peg changes and the reason codes are logged in the Cost Peg Audit History (tpctm2500m000) session.

Required Quantity

The ordered quantity that is required by the supplier.

Note

Enterprise Planning uses the ordered quantity and required ordered quantity, as stored in the planned inventory transactions, to check whether the confirmed quantities are enough to meet the planned quantities, or whether additional supply is required.

Required Quantity Unit

The unit in which the Required Quantity is expressed.

Required Quantity

The ordered quantity that is required by the supplier, expressed in the inventory unit..

Note

Enterprise Planning uses the ordered quantity and required ordered quantity, as stored in the planned inventory transactions, to check whether the confirmed quantities are enough to meet the planned quantities, or whether additional supply is required.

Confirmed Quantity

The ordered quantity that is confirmed by the supplier.

Note
  • This field can only be filled if the Use Confirmation (Purchase) check box is selected in the Implemented Software Components (tccom0100s000) session.
  • This field is not applicable in case of operation subcontracting and for orders with the Subcontracting Purchase Order origin.
  • Enterprise Planning uses the ordered quantity and required ordered quantity, as stored in the planned inventory transactions, to check whether the confirmed quantities are enough to meet the planned quantities, or whether additional supply is required.
Confirmed Quantity Unit

The unit in which the Confirmed Quantity is expressed.

Confirmed Quantity

The ordered quantity that is confirmed by the supplier, expressed in the inventory unit.

Note
  • This field can only be filled if the Use Confirmation (Purchase) check box is selected in the Implemented Software Components (tccom0100s000) session.
  • This field is not applicable in case of operation subcontracting and for orders with the Subcontracting Purchase Order origin.
  • Enterprise Planning uses the ordered quantity and required ordered quantity, as stored in the planned inventory transactions, to check whether the confirmed quantities are enough to meet the planned quantities, or whether additional supply is required.
Confirmation Accepted

If this check box is selected, the Confirmed Quantity is accepted by the buyer. No further negotiations are possible with the supplier.

Note
  • This field can only be filled if the Use Confirmation (Purchase) check box is selected in the Implemented Software Components (tccom0100s000) session.
  • If a confirmed quantity of zero is accepted, the order line is canceled automatically.
Business Partner

The sold-to business partner to which this supply object has been hard pegged.

LN can use the items supplied by the current order to fulfill an order for the sold-to business partner displayed in this field; LN does not use these items for any other business partner.

Business Object Type

The type of order to which this order has been hard pegged.

Note

The following fields are always used in combination; together, they identify the relevant order or order line:

  • Business Object Type
  • Business Object
  • Business Object Reference
Business Object

The order, or order line, to which the items in this order have been hard pegged.

Note

The following fields are always used in combination; together, they identify the relevant order or order line:

  • Business Object Type
  • Business Object
  • Business Object Reference
Reference

The reference code to which this supply object has been hard pegged.

LN can only use the items supplied by the current order to fulfill a demand specified by the reference displayed in this field.

LN can use this field in two ways:

  • If the Sold-to Business Partner field is filled, LN uses the Reference field to record a reference code defined by a customer.
  • If the Sold-to Business Partner field is empty, LN uses the Reference field to record an internal reference.

You can use a reference code to keep a collection of parts linked together, even if they follow different routings, for example, if some of the parts are transported to a subcontractor to be returned later.

Option List ID

The identification of the options and features for a configured item. The ID is used in the item specification to match supply and demand.

Note

Option list IDs are used on purchase orders to handle received configured items that deviate from the ordered configured items.

You have the following options:

  • The deviating configured item is received as an unexpected warehouse receipt and registered in the Purchase Orders (tdpur4100m000) session as a purchase order with the Warehousing Receipt origin. Therefore, the deviating item is not received against the schedule line, which remains open for receiving the correct configured item.
  • The deviating configured item is first received against the schedule line, but then returned by means of a return order.

As a result, this field can only be specified if, in the Purchase Orders (tdpur4100m000) session, the purchase order's Origin is Warehousing Receipt, or the purchase order is a return order of the Return Inventory order type.

Click Option List to view the configured item 's options and features in the Option List (tcibd4522m000) session.

Activity

The unique identification of an activity.

Element

The smallest part of an element structure. An element is used to define the (structure of the) work of the project, so that you can carry it out.

Extension

The specific agreements within or in addition to the initial contract. An extension falls outside the initial contract with the sold-to business partner. Extensions can be assigned to the bottom-up budget.

LN distinguishes four extension types:

  • Scope Change
  • Provisional Amount
  • Fluctuation Settlement
  • Quantities to be Settled
Cost Component

A cost component is a user-defined category for the classification of costs.

Cost components have the following functions:

  • To break down an item's standard cost, sales price, or valuation price.
  • To create a comparison between the estimated production order costs and the actual production order costs.
  • To calculate production variances.
  • To view the distribution of your costs over the various cost components in the Cost Accounting module.

Cost components can be of the following cost types:

  • Operation Costs
  • Material Costs
  • Surcharge
  • General Costs
  • Not Applicable
Note

If you use Assembly Control (ASC), you cannot use cost components of the General Costs type.

Purchase Type

A purchase order property that enables you to identify the kind of purchase made and in this way, the kind of payable. This property is used to post the purchase to the correct Accounts Payable account when the invoice is created. To post a purchase invoice, LN retrieves the control account from the purchase type linked to the purchase order line.

Note

A control account is defined for every purchase type. When purchase invoices are posted, LN retrieves the purchase type to determine the control account that must be used for posting.

Payment Terms

Agreements about the way in which invoices are paid.

The payment terms include:

  • The period within which invoices must be paid.
  • The discount granted if an invoice is paid within a given period

The payment terms allow you to calculate:

  • The date on which the payment is due
  • The date on which the discount periods expire
  • The discount amount

Default value

The following defaulting logic applies:

  • If the purchase order line is generated from a delivery contract, the payment terms are defaulted from the contract header.
  • If the purchase order line is generated from a request-for-quotation (RFQ), the payment terms are defaulted from the RFQ.
  • If the purchase order line is a return order line, the payment terms are defaulted from the Payment Terms for Credit Notes field in the Invoice-from Business Partner (tccom4122s000) session.
  • If the purchase order line is generated from another origin or is manually entered, the following defaulting sequence applies:
    1. If a contract is linked to the purchase order line, the payment terms are defaulted from the contract header.
    2. The payment terms are defaulted from the purchase order header.
Payment Agreement

A way to define how invoice amounts must be paid. This includes the payment methods that apply to various parts of the invoice amount, and the payment currency.

For example, you can define a payment agreement to pay the first part of the invoice amount through the bank according to payment method PM1, 40 percent of the remaining amount, according to payment method PM2, and the other 60 percent according to payment method PM3, which can be a trade note payable.

Self-Billing

If this check box is selected, self-billing is used for purchase order lines that you issue to the buy-from business partner.

If this check box is cleared, the purchase invoice is created by the buy-from business partner and received by your company.

Related topics

Invoice after

You can indicate for a purchase order line when a self billed invoice can be generated.

  • Inspection
    Self bills can be generated after the goods are inspected and approved.
  • Receipt
    Self bills can be generated after the goods are received or consumed.

Related topics

Self-Billing Method

If the Self-Billing check box is selected, you must select a self-billing method, which determines how self-billing is carried out.

The self-billing method determines, among other things, the criteria for composing the invoice, the invoicing interval, the output medium, and so on.

Related topics

Payment

Use this field to define the payment between the purchase office, which issues the purchase order, and the supplier.

Note
  • This field is set to Pay on Receipt if the Subcontracted check box is selected for the order line.
  • This field is set to No Payment if the Customer Furnished Materials check box is selected for the order type in the Purchase Order Types (tdpur0194m000) session.
  • This field is set to Pay on Use if the Consignment Replenishment check box is selected for the order type in the Purchase Order Types (tdpur0194m000) session.
  • This field cannot be set to Pay on Receipt for the following order types:

    • Consignment replenishment.
    • Consignment payment.
    • Return rejects (unless Payable to Supplier is applicable).
  • This field cannot be set to Pay on Use if the following applies:

    • Delivery is not to a warehouse.
    • Delivery is to a project warehouse.
    • A sold-to business partner is linked to the warehouse.
    • The quantity is less than zero for return order lines.
    • The item is a cost, service, tools or subcontracting item.
    • The Release to Warehousing check box is cleared for the item in the Items - Purchase (tdipu0101m000) session.
  • This field cannot be set to No Payment if the following applies:

    • Delivery is not to a warehouse.
    • Delivery is to a project warehouse.
    • A sold-to BP is linked to the warehouse.
    • The order is a Purchase Payment order.
    • The order is an inbound consignment replenishment order.
    • The item is a cost, service, tools or subcontracting item.
    • The Release to Warehousing check box is cleared for the item in the Items - Purchase (tdipu0101m000) session.

Default value

This field is defaulted from the Order Terms and Conditions (tctrm1130m000) session.

Allowed values

Payment

Owner

The owner of the purchase order line item.

An owner can be specified only if the Payment field is Pay on Use or No Payment, the purchase order line is a VMI direct delivery line, or service subcontracting applies to the line.

Note

This field if is applicable only if the Ownership External check box is selected in the Implemented Software Components (tccom0100s000) session.

Default value

A default owner is determined as follows:

  • Payment is Pay on Use
    Defaulted from the Buy-from Business Partner in this session.
  • Payment is No Payment
    Defaulted from the Buy-from Business Partner in this session.
  • If the purchase order line contains customer furnished material, defaulted from the sold-to business partner of the top demand sales order.
  • VMI direct delivery
    Defaulted from the Sold-to Business Partner of the linked sales order.
  • Service subcontracting
    Defaulted from the linked service order or work order.
Return Ownership

Use this field to define the ownership of the goods if goods must be returned.

Based on the purchase order's Payment field, the owner can be the company ( Pay on Receipt), the supplier ( Pay on Use), or the customer ( No Payment). With this Return Ownership field, Warehousing determines which inventory must be returned.

Note
  • If the Payment field is set to Pay on Receipt, this field is set to Company Owned.
  • If the Payment field is set to No Payment, this field is set to Consigned or Customer Owned.

Allowed values

Ownership

Payment (Internally)

Use this field to define the payment between the purchase office, which issues the purchase order, and the warehouse, which receives the purchase order.

This field is only applicable if the purchase office and the warehouse belong to different enterprise units.

Note
  • You can only define this field if the Ownership Internal check box is selected in the Implemented Software Components (tccom0100s000) session.
  • This field is set to Not Applicable if the following applies:

    • The Payment field is set to No Payment.
    • The quantity is less than zero for return order lines.
  • This field is set to Pay on Receipt if the Subcontracted check box is selected for the order line.
  • If the buy-from business partner is an internal business partner, this field cannot be set to Pay on Use.

Default value

This field is defaulted from the Order Terms and Conditions (tctrm1130m000) session.

Allowed values

Payment

Payment (Direct Delivery)

Use this field to define the payment between the purchase office, which issues the purchase order, and the customer.

This field applies if a purchase order is created at the supplier's location for directly delivering goods to a VMI warehouse at the customer's location by a third party.

Note
  • You can only define this field if the Ownership External check box is selected in the Implemented Software Components (tccom0100s000) session.
  • This field is set to Not Applicable if the warehouse has no linked sold-to business partner or delivery is not to a warehouse..
  • If the warehouse has a sold-to business partner linked to it, this field cannot be set to Not Applicable.
  • If the direct delivery is planned by Enterprise Planning and this field is set to Pay on Receipt, a sales order is generated to handle the payment between the purchase office and the receiver of the goods.

Default value

If the warehouse has a sold-to business partner linked to it, this field is defaulted from the Order Terms and Conditions (tctrm1130m000) session.

Allowed values

Payment

Purchase Acknowledgment
Change Order Sequence

A number that is used to assign the occurrence of changes to a purchase order or a sales order.

Change Reason Lines

The reason that can be assigned to a changed purchase document (line) or sales document (line).

Default value

This field is defaulted from one of the following fields in the Purchase Order Parameters (tdpur0100m400) session:

Note

If required, you can overwrite the default change reason code.

Change Type Lines

The indicator of the type of change of a changed purchase document (line) or sales document (line).

Default value

This field is defaulted from one of the following fields in the Purchase Order Parameters (tdpur0100m400) session:

Note

If required, you can overwrite the default change type code.

Planned Load Date

The date and time loading is planned at the ship-from location.

Note

If the purchasing company is responsible for transportation, this is the date on which the suppliers must be ready with the goods on their location, so that the goods can be picked up at the supplier's location.

Generate Freight Orders from Purchase

If this check box is selected, a freight order can be generated from the purchase order line detail.

Freight Service Level

An entity that expresses the duration of transportation, such as: delivery within twelve hours. A freight service level (optional) is used as follows:

  • As a factor that determines the transportation costs of a load.
  • As a factor that determines the freight rate of a freight order.

Enter a service level to ensure that the same service level is used in the freight order as in the purchase order.

Note
  • If you enter a service in this field and a warehousing order is generated from the purchase order, this field is defaulted to the Freight Service Level field of the Warehousing Orders (whinh2100m000) session. You can only update the service level in the current session and not in Warehousing.
  • If you leave this field empty, you can enter/update the service level in Warehousing.
Carrier Binding

An option in Freight that prevents the load building engine from overwriting the carrier selected by the user for a given freight order line.

Note
  • If you select this check box and a warehousing order is generated from the purchase order, the Carrier/LSP Binding check box in the Warehousing Orders (whinh2100m000) session is selected as well. You can only maintain this check box in the current session and not in Warehousing.
  • If you clear this check box, you can maintain this check box in Warehousing.
Carrier/LSP

An organization that provides transport services. You can link a default carrier to both ship-to and ship-from business partners. In addition, you can print sales and purchase orders on a packing list, sorted by carrier.

For ordering and invoicing, you must define a carrier as a business partner.

Note
  • If you enter a carrier in this field and a warehousing order is generated from the purchase order, this field is defaulted to the Carrier/LSP field of the Warehousing Orders (whinh2100m000) session. You can only update the carrier in the current session and not in Warehousing.
  • If you leave this field empty, you can enter/update a carrier in Warehousing.
Route

Line of travel from your warehouses to the ship-to or ship-from business partner's warehouse and vice versa. Use routes to group business partners that are located in the same area or along one convenient route.

You can arrange addresses by routes to print picking lists and shipping notes sorted by route.

Note
  • If you enter a route in this field and a warehousing order is generated from the purchase order, this field is defaulted to the Route field of the Warehousing Orders (whinh2100m000) session. You can only update the route in the current session and not in Warehousing.
  • If you leave this field empty, you can enter/update a route in Warehousing.
Additional Information
Additional Field

User-defined fields of various field formats that can be added to various sessions, in which users can edit these fields. No functional logic is linked to the contents of these fields.

Additional information fields can be linked to database tables. When linked to a table, the fields are displayed in the sessions corresponding to the database tables. For example, a field defined for the whinh200 table is displayed as an extra field in the Warehousing Orders (whinh2100m000) session.

The contents of additional fields can be transferred between database tables. For example, the information specified by a user in additional information field A of the Warehousing Orders (whinh2100m000) session is transferred to additional information field A in the Shipments (whinh4130m000) session. For this purpose, additional information fields with identical field formats and field name A must be present for the whinh200 and the whinh430 tables (whinh430 corresponds to the Shipments (whinh4130m000) session).

Click Extended Additional Information to view all additional information fields that are linked to the purchase document in the Extended Additional Information (tcstl2110m000) session.

 

Block

Blocks the purchase order line detail.

The blocked purchase order line detail is displayed in the Purchase Order (Line) Blockings (tdpur4120m000) session.

Approve

Approves the purchase order line detail.

Check Document Compliance

Executes the import compliance check.

Release to Warehousing

Releases the purchase order line detail to Warehousing.

Check Budget

Checks the budget for the order line.

This command is enabled only if:

  • A correct budget account distribution (BAD) is linked to the line.
  • The Budget Exception check box is selected.