Approve Release Lines (tdpur3222m100)

Use this session to approve, for nonreferenced schedule, the release lines of a purchase release.

You can only approve purchase release lines with the Created status in the Purchase Release (tdpur3121m000) session.

When a purchase release line is approved, the release line in the Purchase Release (tdpur3121m000) session and the linked release line detail(s) in the Purchase Release Line - Details (tdpur3522m000) session, which include(s) clustered schedule lines, both receive the Scheduled status.

Note
  • If the Release EDI Message Directly check box in the Purchase Contract Line Logistic Data (tdpur3102m000) session and/ or the Items - Purchase Business Partner (tdipu0110m000) session is selected, EDI messages are automatically prepared when the status of a purchase release is set to Scheduled in the Purchase Releases (tdpur3120m000) session.
  • You can update the release lines with the status Scheduled before they are printed/ EDI messages are prepared in the Print Purchase Releases (tdpur3422m000) session.
Referenced schedules

For referenced schedules, release lines cannot be approved in this session. When a referenced schedule line is created, LN generates a release line with the Scheduled status. The schedule lines are not clustered. Consequently, for every schedule line, a record exists in the Purchase Release Line - Details (tdpur3522m000) session with the Scheduled status.

If the referenced schedule is a sequence shipping schedule, no purchase release lines are created in the Purchase Release (tdpur3121m000) session, and no purchase release line details are created in the Purchase Release Line - Details (tdpur3522m000) session. For these schedules, a link exists between the release header in the Purchase Releases (tdpur3120m000) session and the release lines in the Purchase Release Lines - Sequence Shipping Data (tdpur3523m000) session. See: Sequence shipping schedules.

Related topics

 

Material Release

If this check box is selected, purchase release with the release type material release are included in the approval process.

Shipping Schedule

If this check box is selected, purchase releases with the release type shipping schedule are included in the approval process.

Process Report

If this check box is selected, a process report is generated.

Error Report

If this check box is selected, if errors occur while approving the release lines, an error report is generated.

Rebuild Release

If this check box is selected, the purchase release is rebuilt. The purchase release keeps the same release revision number and gets/keeps the status Scheduled.

You can rebuild the release if:

  • Changes are made to the schedule after release lines are generated (status Created), and before the release lines are approved (status Scheduled). The purchase release lines with the status Created are rebuilt to include the changes on the schedule when running the current session.
  • The purchase release is already approved (status Scheduled), but you do not want to send the release lines in this format to the supplier. In this case, you can update the schedule line(s) and update the release/rebuild the release. To update the release lines with the status Scheduled, take the following steps:
    1. In the Purchase Release Line - Details (tdpur3522m000) session, select a (clustered) line.
    2. On the appropriate menu in the Purchase Release Line - Details (tdpur3522m000) session, click Purchase Schedule Lines to start the Purchase Schedule Lines (tdpur3111m000) session.
    3. Double-click the schedule line that you want to update and make the change.

After you update the schedule line(s), you can either update the release, or rebuild the release. To update the release, on the appropriate menu in the Purchase Release Line - Details (tdpur3522m000) session, click Update Release. To rebuild the release, select the current check box. The release line is generated again for the specific purchase release and directly converted into a release with the status Scheduled.

Related topics