RFQ Negotiations (tdpur1606m000)

Use this session to view, enter, and maintain the negotiations between a negotiator and a bidder regarding a response line.

The header part of this sessions shows the latest negotiation information. The lines on the Negotiations tab also show the previous negotiations in the negotiation process.

Note

When a negotiation line is specified in this session, the status of the linked response line changes to Negotiating. The latest negotiation response information, such as prices, discounts, and dates is synchronized to the RFQ Responses (tdpur1506m000) session. Counter proposal information is not synchronized.

Negotiations

The lines on the Negotiations tab refer to the RFQ Negotiations (tdpur1109m000) details session. This tab includes the negotiation lines for a response line with information about prices, discounts, and receipt dates.

These tabs are available for negotiation lines:

  • Response
    Includes the bids received from a bidder.
  • Counter Proposal
    Includes your counter proposals to a bidder's bids.
Note

After a bid or counter proposal is specified, the Acknowledged check box must be selected in the RFQ Negotiations (tdpur1109m000) details session for the negotiation line.

Next, the negotiation process can be:

  • Continued, by specifying another counter proposal or bid
  • Finished, by changing the response line's status from Negotiating to Accepted or Rejected in the RFQ Responses (tdpur1506m000) session
Notes

The lines on the Notes tab refer to the Notes (tcstl1550m000) session. On this tab, you can link internal and external notes to a negotiation line.

External notes can be communicated to the bidder by printing them in the Print RFQ Price and Discount Confirmation/Counter Proposal (tdpur1409m000) session.

 

General
RFQ
RFQ

A purchasing document that is used as a request to bidders to submit their terms, such as price, discount, delivery time, and payment terms for delivering a (quantity of a) product.

You can send the RFQ to several bidders. A bidder can submit an RFQ response for the specified items.

You can record the responses, negotiate, and compare the prices and discounts that are offered by different bidders.

An accepted response can be copied to a contract, an order, or a price book.

Line

The number of the request for quotation (RFQ) line, which is the response line in this session.

Alternative

The request for quotation (RFQ) line's sequence number, which is greater than one if it includes an item that can be an alternative for the preferred item.

You must manually specify alternatives in the RFQ Lines (tdpur1502m000) session.

Example

The sequence numbers defined in the current field, represent the RFQ lines in the most suitable alternative sequence. So, sequence number one represents the first preferable item that can be an alternative for the originally preferred item, sequence number two represents the second item that can be an alternative, and so on.

Status

The status of the RFQ response line.

Allowed values

RFQ Status

Bidder

The buy-from business partner, who is the bidder.

Target Price

The target price that is desired for the item on this response line.

Currency

A generally accepted medium of exchange such as coins, treasury notes, and banknotes.

The following currency types are available in LN:

  • Home currency, which is used internally by companies to calculate costs, record budgets, and register tax amounts
  • Transaction currency, which is used in transactions with business partners, such as orders and invoices
Price Unit

The unit for the target price.

Latest Purchase Price

The purchase price that is displayed on the most recent invoice received for the item on this response line.

Currency

A generally accepted medium of exchange such as coins, treasury notes, and banknotes.

The following currency types are available in LN:

  • Home currency, which is used internally by companies to calculate costs, record budgets, and register tax amounts
  • Transaction currency, which is used in transactions with business partners, such as orders and invoices
/

The item unit in which an item's purchase price is expressed. This unit can differ from the item's inventory unit.

Latest Landed Cost

A cost component's latest landed cost.

Default value

The Latest Landed Cost from the Item Actual Landed Costs by Cost Component (tclct3501m000) session.

Currency

A generally accepted medium of exchange such as coins, treasury notes, and banknotes.

The following currency types are available in LN:

  • Home currency, which is used internally by companies to calculate costs, record budgets, and register tax amounts
  • Transaction currency, which is used in transactions with business partners, such as orders and invoices
/

The item unit in which an item's purchase price is expressed. This unit can differ from the item's inventory unit.

Item

The raw materials, subassemblies, finished products, and tools that can be purchased, stored, manufactured, and sold.

An item can also represent a set of items handled as one kit, or which exist in multiple product variants.

You can also define nonphysical items, which are not retained in inventory but can be used to post costs or to invoice services to customers. The examples of nonphysical items:

  • Cost items (for example, electricity)
  • Service items
  • Subcontracting services
  • List items (menus/options)
RFQ Line Text

The text that is linked to the RFQ line.

Response Text

The text that is linked to the response line.

Supply Quantity

The quantity that must be delivered according to the terms on the order line. The quantity is expressed in the purchase unit or the sales unit of the item.

Unit

The unit in which the item's quantity is expressed.

Default value

The default value is the purchase price unit recorded in the Items - Purchase (tdipu0101m000) session.

You can purchase items in a different unit than the one in which their inventory is registered. Goods can, for example, be stored in grams and purchased in kilograms.

Note

You must first define all units in the Units (tcmcs0101m000) session. In this session, you can define the conversion factor for conversion of the unit to the basic unit. If you want to use a purchase unit that is not the same as the basic unit, you must first define this unit in the Conversion Factors (tcibd0103m000) session. In the Conversion Factors (tcibd0103m000) session, the conversion factor from the alternative unit to the inventory unit is also recorded. You cannot use this method for cost items or service items. For such items, all units can be used, as they are not kept in stock.

Summary
Price
Current Bid

The last price offered by the bidder.

Price Unit Current Bid

The price unit in which the current bid is expressed.

Latest Counter Proposal

The last price counter offered by the negotiator.

Price Unit Last Counter Proposal Unit

The price unit in which the last counter proposal is expressed.

Latest Acknowledged Bid

The last acknowledged price offered by the bidder or counter offered by the negotiator.

Note

To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.

Price Unit Last Acknowledged Bid

The price unit in which the last acknowledged bid is expressed.

Discount %
Discount % Current Bid

The last discount percentage offered by the bidder.

Discount % Last Counter Proposal

The last discount percentage counter offered by the negotiator.

Discount % Last Acknowledged Bid

The last acknowledged discount percentage offered by the bidder or counter offered by the negotiator.

Note

To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.

Discount Amount
Discount Amount Current Bid

The last discount amount offered by the bidder.

Discount Amount Last Counter Proposal

The last discount amount counter offered by the negotiator.

Discount Amount Last Acknowledged Bid

The last acknowledged discount amount offered by the bidder or counter offered by the negotiator.

Note

To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.

Net Price
Net Price Current Bid

The last net price offered by the bidder.

This price is calculated as follows:

 Total Net Amount Current Bid / Supply Quantity
Net Price Last Counter Proposal

The last net price counter offered by the negotiator.

This price is calculated as follows:

 Total Net Amount Last Counter Proposal / Supply Quantity
Net Price Last Acknowledged Bid

The last net price offered by the bidder or counter offered by the negotiator.

This price is calculated as follows:

 Total Net Amount Last Acknowledged Bid / Supply Quantity
Note

To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.

Bidder Landed Costs Price
Bidder Landed Costs Current Bid

The last bidder landed costs offered by the bidder.

This price is calculated as follows:

Bidder Landed Costs Amount Current Bid / Supply Quantity
Bidder Landed Costs Counter Proposal

The last bidder landed cost offered by the negotiator.

This price is calculated as follows:

Bidder Landed Costs Amount Last Counter Proposal / Supply Quantity
Bidder Landed Costs Last Acknowledged Bid

The last bidder landed costs offered by the bidder or counter offered by the negotiator.

This price is calculated as follows:

 Bidder Landed Costs Amount Last Acknowledged Bid / Supply Quantity
Note

To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.

Net Bidder Price
Net Price incl. Bidder Landed Costs Current Bid

The last net price including bidder landed costs offered by the bidder.

This price is calculated as follows:

(Total Net Amount Current Bid + Bidder Landed Costs Amount Current Bid) / Supply Quantity
Net Price incl. Bidder Landed Costs Counter Proposal

The last net price including bidder landed costs offered by the negotiator.

This price is calculated as follows:

(Total Net Amount Last Counter Proposal + Bidder Landed Costs Amount Last Counter Proposal) / Supply Quantity
Net Price incl. Bidder Landed Costs Last Acknowledged Bid

The last net price including bidder landed costs offered by the bidder or counter offered by the negotiator.

This price is calculated as follows:

(Total Net Amount Last Acknowledged Bid + Bidder Landed Costs Amount Last Acknowledged Bid) / Supply Quantity
Note

To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.

3rd Party Landed Costs Price
3rd Party Landed Costs Current Bid

The last third party landed cost price offered by the bidder.

This price is calculated as follows:

3rd Party Landed Costs Amount Current Bid / Supply Quantity
Note

Third party landed costs are not negotiable.

3rd Party Landed Costs Counter Proposal

The last third party landed cost price offered by the negotiator.

This price is calculated as follows:

3rd Party Landed Costs Amount Last Counter Proposal / Supply Quantity
Note

Third party landed costs are not negotiable.

3rd Party Landed Costs Last Acknowledged Bid

The last third party landed costs offered by the bidder or counter offered by the negotiator.

This price is calculated as follows:

 3rd Party Landed Costs Amount Last Acknowledged Bid / Supply Quantity
Note

Third party landed costs are not negotiable.

Net Price incl. Landed Costs
Net Price incl. Landed Costs Current Bid

The last net price including all landed costs (bidder and third party) offered by the bidder.

This price is calculated as follows:

Net Amount incl. Bidder Landed Costs Current Bid / Supply Quantity
Net Price incl. Landed Costs Counter Proposal

The last net price including all landed costs (bidder and third party) offered by the negotiator.

This price is calculated as follows:

Net Amount incl. Bidder Landed Costs Last Counter Proposal / Supply Quantity
Net Price incl. Landed Costs Last Acknowledged Bid

The last net price including all landed costs (bidder and third party) offered by the bidder or counter offered by the negotiator.

This price is calculated as follows:

Net Amount incl. Bidder Landed Costs Last Acknowledged Bid / Supply Quantity
Note

To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.

Deviation from
Target Price

The percentage of the Target Price versus the current bid.

This percentage is calculated as follows:

 (Target Price / Net Price Current Bid) * 100
Latest Purchase Price

The percentage of the Latest Purchase Price versus the current bid.

This percentage is calculated as follows:

 (Latest Purchase Price / Net Price Current Bid) * 100
Latest Price

The percentage of the Latest Purchase Price and Latest Landed Cost versus the current bid.

This percentage is calculated as follows:

 ((Latest Purchase Price + Latest Landed Cost) / Net Price Current Bid) * 100
Overview
Order Amount
Total Amount Current Bid

The last total amount offered by the bidder.

This amount is calculated as follows:

 Supply Quantity * Price Current Bid
Total Amount Last Counter Proposal

The last total amount counter offered by the negotiator.

This amount is calculated as follows:

 Supply Quantity * Price Last Counter Proposal
Total Amount Last Acknowledged Bid

The last total amount offered by the bidder or counter offered by the negotiator.

This amount is calculated as follows:

 Supply Quantity * Price Last Acknowledged Bid
Note

To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.

Total Discount Amount
Total Discount Amount Current Bid

The last order line discount amount offered by the bidder.

Total Discount Amount Last Counter Proposal

The last order line discount amount counter offered by the negotiator.

Total Discount Amount Last Acknowledged Bid

The last acknowledged order line discount amount offered by the bidder or counter offered by the negotiator.

Note

To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.

Total Net Amount
Total Net Amount Current Bid

The last net amount offered by the bidder.

Total Net Amount Last Counter Proposal

The last net amount counter offered by the negotiator.

Total Net Amount Last Acknowledged Bid

The last acknowledged net amount offered by the bidder or counter offered by the negotiator.

Note

To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.

Bidder Landed Costs Amount
Bidder Landed Costs Amount Current Bid

The last bidder landed cost amount offered by the bidder.

Bidder Landed Costs Amount Last Counter Proposal

The last bidder landed cost amount counter offered by the negotiator.

Bidder Landed Costs Amount Last Acknowledged Bid

The last bidder landed cost amount offered by the bidder or counter offered by the negotiator.

Note

To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.

Net Amount incl. Bidder Landed Costs
Net Amount incl. Bidder Landed Costs Current Bid

The last total net amount including the bidder landed cost amount offered by the bidder.

Net Amount incl. Bidder Landed Costs Last Counter Proposal

The last total net amount including the bidder landed cost amount counter offered by the negotiator.

Net Amount incl. Bidder Landed Costs Last Acknowledged Bid

The last total net amount including the bidder landed cost amount offered by the bidder or counter offered by the negotiator.

Note

To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.

3rd Party Landed Costs Amount
3rd Party Landed Costs Amount Current Bid

The last third party landed cost amount offered by the bidder.

Note

Third party landed costs are not negotiable.

3rd Party Landed Costs Amount Last Counter Proposal

The last third party landed cost amount counter offered by the negotiator.

Note

Third party landed costs are not negotiable.

3rd Party Landed Costs Amount Last Acknowledged Bid

The last third party landed cost amount offered by the bidder or counter offered by the negotiator.

Note

Third party landed costs are not negotiable.

Total Amount
Total Amount Current Bid

The last total amount offered by the bidder. Discounts and landed costs are taken into account for this amount.

Total Amount Last Counter Proposal

The last total amount counter offered by the negotiator. Discounts and landed costs are taken into account for this amount.

Total Amount Last Acknowledged Bid

The last total amount offered by the bidder or counter offered by the negotiator. Discounts and landed costs are taken into account for this amount.

Note

To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.