RFQ Responses (tdpur1506m100)

Use this session to view the RFQ responses that are displayed based on the filter settings in the RFQ (tdpur8310m000) session.

When you double-click a line, the RFQ Responses (tdpur1506m000) session is started.

 

Response Date Due

The number of days after which the response line is due.

Note
  • If a negative value is displayed, the response line is already due and the number of days after the response date is displayed.
  • If the response line status is set to Accepted or Processed, no value is specified in this field.
Bidder

The business partner from whom you order goods or services; this usually represents a supplier's sales department. The definition includes the default price and discount agreements, purchase-order defaults, delivery terms, and the related ship-from and invoice-from business partner.

RFQ

The number of the request for quotation (RFQ) on which response data is/must be returned by the bidder.

Line

The number of the request for quotation (RFQ) line on which response data is/must be returned by the bidder.

Alternative

The request for quotation (RFQ) line's sequence number, which is greater than one if it includes an item that can be an alternative for the preferred item.

You must manually specify alternatives in the RFQ Lines (tdpur1502m000) session.

Example

The sequence numbers defined in the current field, represent the RFQ lines in the most suitable alternative sequence. So, sequence number one represents the first preferable item that can be an alternative for the originally preferred item, sequence number two represents the second item that can be an alternative, and so on.

Item

The raw materials, subassemblies, finished products, and tools that can be purchased, stored, manufactured, and sold.

An item can also represent a set of items handled as one kit, or which exist in multiple product variants.

You can also define nonphysical items, which are not retained in inventory but can be used to post costs or to invoice services to customers. The examples of nonphysical items:

  • Cost items (for example, electricity)
  • Service items
  • Subcontracting services
  • List items (menus/options)
Note

If the warehouse is WMS controlled:

  • And the Inbound BOM/List Items check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a list item of the type kit in this field.
  • And the Serials in Inventory check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a serialized item for which the Serials in Inventory check box is selected in the Item - Warehousing (whwmd4100s000) session.
  • And the Serials Not in Inventory check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a serialized item for which the Serials in Inventory check box is cleared in the Item - Warehousing (whwmd4100s000) session.
  • And the Lots Not in Inventory check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a lot controlled item for which the Lots in Inventory check box is cleared in the Item - Warehousing (whwmd4100s000) session.
Price

The price per item unit that is offered by the bidder. The price is expressed in the bidder's currency.

Price change

The price is updated automatically when the Item and Supply Quantity fields are changed.

Note

If the Material Pricing in Procurement check box is selected in the Material Price Parameters (tcmpr0100m000) session, this price can include material base prices.

Exempt Reason

The reason why your own company is exempt from sales tax.

Note
  • This field only applies if the Tax Exempt Level parameter is Extended in the Tax Parameters (tctax0100m000) session.
  • This field is defaulted from the method that is used to retrieve tax details, as defined in the Search Sequence Tax Libraries group box of the Tax Parameters (tctax0100m000) session.
  • The reason code must be of the Tax Exemption type and must be date effective, as valuated by the Response Date.
Expiry Date

The response line's expiry date.

MandatoryProject Peg

If this check box is selected, the item must be pegged to a project, which means the item must have a linked peg.

Default value

The Mandatory Project Peg check box in the Items (tcibd0501m000) session.

Subcontracted
RFQ Line Text

If this check box is selected, a text is linked to the RFQ line.

Response Text

If this check box is selected, a text is linked to the response line.

Material Price

The response line's total material price.

Note

Because a response line cannot have material price surcharges, this field shows the total material base price.

Currency

A generally accepted medium of exchange such as coins, treasury notes, and banknotes.

The following currency types are available in LN:

  • Home currency, which is used internally by companies to calculate costs, record budgets, and register tax amounts
  • Transaction currency, which is used in transactions with business partners, such as orders and invoices
Purchase Price

The (book) price with all discounts applied. If no discounts exist, the gross price is equal to the net price. The net price is calculated as follows:

Net price = (book) price - line discount - order discount
Net Bidder Price

The net price including bidder landed costs.

It is calculated as follows:

 (Net Amount + Bidder Landed Costs Amount) / Supply Quantity
Net Price

The net price including all landed costs (bidder and third party).

It is calculated as follows:

 (Net Amount + Bidder Landed Costs Amount + 3rd Party Landed Costs Amount) / Supply Quantity
Exclude from Target Price Calculation

If this check box is selected, the RFQ response is excluded from the target price calculation.

Note
  • This check box is displayed only if the Target Price check box is selected in the Procurement Parameters (tdpur0100m000) session.
  • This value is defaulted from the RFQ Bidders (tdpur1505m000) session.

Related topics

Target Price

The target price retrieved for the RFQ response.

Note
  • This field is displayed only if the Target Price check box is selected in the Procurement Parameters (tdpur0100m000) session.
  • Infor LN defaults the target price that is retrieved when:
    • The response is created.
    • The Item is modified.
    • The Target Price Book is modified for the related RFQ in the Request for Quotation (tdpur1600m000) session and the is synchronized with the responses.
  • If a target price cannot be determined for the response, no value is displayed in this field.
  • This price is expressed in the Currency specified for an RFQ bidder in the RFQ Bidders (tdpur1505m000) session, for each Price Unit.
Target Price Book

The code of the target price book. Infor LN retrieves the target price for the RFQ Response from this price book.

Note
  • This field is displayed only if the Target Price check box is selected in the Procurement Parameters (tdpur0100m000) session.
  • Infor LN uses this search criteria to default the target price book:
    1. The price book specified in the Request for Quotation (tdpur1600m000) session.
    2. The price book from which the target price is retrieved, if the Target Price Book is not specified in the Request for Quotation (tdpur1600m000) session.
  • If a value is not determined using the search criteria, no value is displayed in this field.
Target Price Book Line

The line number of the Target Price Book from which the target price is retrieved for the RFQ response.

Note
  • This field is displayed only if the Target Price check box is selected in the Procurement Parameters (tdpur0100m000) session.
  • Infor LN defaults the target price book line from which the target price is retrieved. The target price is retrieved when the response is created or the Item is modified. If a target price cannot be determined for the response, no value is displayed in this field.
Target Price Origin

The type of document from which the target price is retrieved.

Business Object

The name of the business object.

Line

The line number of the business object.

Target Price Origin Business Partner

The business partner linked to the Business Object

Purchase Price Unit

The item unit in which an item's purchase price is expressed. This unit can differ from the item's inventory unit.

Status

The status of the RFQ response line.

Allowed values

RFQ Status

Response Date

The last date on which the bidder can submit an RFQ response on the request for quotation.

Default value

The default response date is determined by the number of days defined in the Default Term for Returning RFQ's field of the Request for Quotation Parameters (tdpur0100m100) session. The number of days defined in this Default Term for Returning RFQ's field is added to the RFQ date.

Example

If the RFQ date is 2000-01-01, and the value of the Default Term for Returning RFQ's field is 10 days, LN comes up with the default response date 2000-01-11.

Note

If the response date has expired, and no RFQ response is submitted on the request for quotation (RFQ), you can remove the RFQ in the Delete Requests for Quotation (tdpur1205m000) session.

The response date on the RFQ header is used as the default response date for all bidders who are selected for the RFQ. The default response date for the bidders can be overwritten in the RFQ Bidders (tdpur1505m000) session.

The response date cannot be before the RFQ date.

Planned Receipt Date

The date on which the items are scheduled to be delivered.

Note

The receipt date is copied to the purchase order, purchase contract, or price book when you copy the RFQ response line in the Convert RFQs (tdpur1202m000) session.

This date cannot be before the request for quotation date.

Conversion Action

Specify the action to be taken on the response line.

Note

You can specify this field only if the Status field is No Bid, No Response, Accepted, or Rejected.

Allowed values

Action

Conversion Type

Specify the conversion type for the response line.

Note

To specify this field, the Conversion Action must be Convert for the response line.

You can convert the response line in the Convert RFQs (tdpur1202m000) session.

Allowed values

Conversion Type

Net Amount

The total net amount for the response line, expressed in the purchase currency.

Invoice by Stage Payments

If this check box is selected, the item must be invoiced by stage payments.

On the appropriate menu, you can start the Supplier Stage Payments (tdpur5120m000) session in which you can view, enter, and maintain the stage payments.

This field is disabled if the following are applicable:

  • The response line status is No Response, No Bid, Accepted, or Rejected
  • Stage payment lines are linked to the RFQ response

Default value

This field is defaulted from the Items - Purchase Business Partner (tdipu0110m000) session or the Items - Purchase (tdipu0101m000) session.

Send

If this check box is selected, the request for quotation (RFQ) line must be sent to the bidder.

Default value

This field is defaulted from the Send RFQ check box in the RFQ Bidders (tdpur1505m000) session.

The Send RFQ check box is cleared by default, if:

  • An active contract exists for the item/bidder partner combination.
  • The item/bidder combination is not defined in the Items - Purchase Business Partner (tdipu0110m000) session and the Send RFQ to Not approved Buy-from Business Partner check box is cleared in the Request for Quotation Parameters (tdpur0100m100) session.
Note

If this check box is cleared, you cannot print the RFQ in the Print Requests for Quotation (tdpur1401m000) session.

Subject to Trade Compliance

If this check box is selected, global trade compliance applies to the line.

Note

This field is available only if the Import Compliance check box is selected in the Global Trade Compliance Parameters (tcgtc0100m000) session.

Peg Distribution

If this check box is selected, a peg distribution is linked to this RFQ Response.

Code System

The item code system's code. The item code system is used to search for an item in an alternative way, for instance by the bidder's item code.

Standard Description

If this check box is selected, LN prints both the standard item description and the specific request for quotation (RFQ) line text.

If this check box is cleared, LN prints only the specific request for quotation (RFQ) line text.

Preferred Manufacturer Part Number

The preferred manufacturer part number (MPN) for the item and bidder.

Default value

This field is defaulted from the Preferred Manufacturer Part Number field of the RFQ Lines (tdpur1502m000) session. However, if the preferred MPN from the RFQ line is not allowed for a bidder, LN retrieves the preferred MPN for the bidder from the MPNs by Item - Business Partner (tdipu0148m000) session.

Manufacturer
Supply Quantity

The quantity that must be delivered according to the terms on the order line. The quantity is expressed in the purchase unit or the sales unit of the item.

Unit

The unit in which the item's quantity is expressed.

Default value

The default value is the purchase price unit recorded in the Items - Purchase (tdipu0101m000) session.

You can purchase items in a different unit than the one in which their inventory is registered. Goods can, for example, be stored in grams and purchased in kilograms.

Note

You must first define all units in the Units (tcmcs0101m000) session. In this session, you can define the conversion factor for conversion of the unit to the basic unit. If you want to use a purchase unit that is not the same as the basic unit, you must first define this unit in the Conversion Factors (tcibd0103m000) session. In the Conversion Factors (tcibd0103m000) session, the conversion factor from the alternative unit to the inventory unit is also recorded. You cannot use this method for cost items or service items. For such items, all units can be used, as they are not kept in stock.

Effectivity Unit

A reference number, for example a sales order line or a project deliverable line, that is used to model deviations for a unit effective item.

Note

If the warehouse is WMS controlled, and the Effectivity Units check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter an effectivity unit in this field.

Price Book

An entity in which you can store price information that is valid for a given period of time.

A price book includes the following elements:

  • A price book header, which contains the code, type, and use of the price book.
  • One or more price book lines, which contain the items.

A quantity or value break discount schedule can be linked to a price book.

Price Origin

The origin of the price.

Allowed values

Price Origin

Price Matrix Definition

Defines the group of elements (matrix attributes) that a Pricing matrix uses to determine a price, discount, promotion, or freight rate.

Imagine you are a furniture vendor and you decide to maintain your sales prices based on two elements:

  • The specific item you sell.
  • The way to handle payments.

In this case, the matrix type is Sales Price, the matrix definition is Furni (this name is user-definable), and the matrix attributes are Item and Payment Method.

Note

This field can only be filled if you answered the Retrieve default prices and discounts? question with Yes and LN found an existing price for the bidder in the price matrix that is displayed in this field.

After retrieving existing prices, you can still overwrite the default prices with the returned prices from the bidder.

Matrix Priority

For a matrix type, the order in which matrix definitions are searched for.

Multi Level Discount

If this check box is selected, a multi level discount is applied to the line.

Discount %

The percentage that you can subtract from the gross sales price or purchase price.

You can link a maximum of five discount percentages that are offered by the bidder to this line. You can manually enter the first discount percentage. To enter subsequent discount percentages, you must zoom to the Line Discounts (tdpcg0200m200) session.

Note
  • If a discount list is linked to the response line, the Discount % field is disabled.
  • When you enter a value in the Item field or the Expiry Date field, LN automatically enters a percentage discount in the current field.
Discount Amount

The discount given to a business partner, calculated by unit and expressed as a value. For instance, 3 euro.

Note

You can only enter a discount amount in this field if the Discount % field is empty.

Discount Origin

The origin of the discount.

Allowed values

Discount Origin

Discount Schedule

The discount schedule that is linked to the response line.

Note

If you enter a discount schedule in this field, you cannot enter a discount amount in the Discount Amount field.

Discount Matrix

The matrix definition of the discount matrix, if the Discount Origin is Discount Structure.

Discount Matrix Sequence

For a matrix type, the order in which matrix definitions are searched for.

Total Discount %

The line discount percentage that is subtracted from the gross amount..

This percentage is calculated as follows:

 Line Discount Amount / (supply quantity * price) * 100%
Total Discount Amount

The line discount amount that is subtracted from the gross amount.

Discount Code

A method to indicate the reason a discount is granted. For example, you can grant a discount because the customer orders large quantities. If you grant a discount or if you add a surcharge to a sales invoice, you can enter a discount code to indicate the reason.

Surcharges and discounts can be the result of the following:

  • Standard discounts
  • Surcharges
  • Payable commissions
  • Payable rebates
Order Discount Amount

The discount amount that is subtracted from the net amount.

Bidder Landed Costs Amount

The total landed cost amount of all bidder landed cost lines that are linked to the response line.

3rd Party Landed Costs Amount

The total landed cost amount of all third party landed cost lines that are linked to the response line.

Total Amount

The total amount for the response line. Discounts and landed costs are taken into account for this amount.

Determining

If this check box is selected, the response line is taken into account when the total response value is calculated to apply total discounts to RFQ responses.

Related topics

Eligible

If this check box is selected, LN applies the calculated discount percentage to the response line.

Related topics

Ship-from Business Partner

The ship-from business partner who must deliver the items.

Default value

LN retrieves the default ship-from business partner from the Buy-from Business Partner (tccom4120s000) session. The default ship-from business partner is the ship-from business partner that is linked to the bidder in the Bidder field.

The ship-from business partner that you enter in this field must be related to the bidder in the Bidder field.

Note

Dependent on the ship-from business partner that is entered in this field, the following fields in the current session are filled by default:

  • Ship-from Address
  • Ship-from Contact
Ship-from Address

The address of the ship-from business partner.

Default value

LN retrieves the default ship-from address from the Ship-from Business Partner (tccom4121s000) session.

Note

You can only enter a ship-from address if a ship-from business partner is entered in the Ship-from Business Partner field.

Ship-from Contact

The ship-from contact.

Default value

LN retrieves the default ship-from contact from the Ship-from Business Partner (tccom4121s000) session.

Full Name

The contact's full name.

Delivery Terms

The agreements with the business partner, concerning the way the goods are delivered. Relevant information is printed on various order documents.

Related topics

Point of Title Passage

The point at which the legal ownership changes. At this point, the risk passes from the seller to the buyer.

Related topics

Generate Freight Orders from Purchase

If this check box is selected, freight orders can be generated from a purchase order line.

Note

You cannot directly generate freight orders from responses. As a result, in the RFQ Responses (tdpur1506m000) session, you define all freight related data to provide the necessary information when the response is converted to a purchase order in the Convert RFQs (tdpur1202m000) session.

Carrier/LSP

The company responsible for the transportation of goods to the ship-to business partner.

Carrier Binding

An option in Freight that prevents the load building engine from overwriting the carrier selected by the user for a given freight order line.

Note

Select this check box to ensure that the same carrier is used in the freight order as in the purchase order.

Freight Service Level

An entity that expresses the duration of transportation, such as: delivery within twelve hours. A freight service level (optional) is used as follows:

  • As a factor that determines the transportation costs of a load.
  • As a factor that determines the freight rate of a freight order.
Note

Enter a service level to ensure that the same service level is used in the freight order as in the purchase order.

Receipt Warehouse

The warehouse where the items must be delivered.

Default value

LN retrieves the default warehouse from:

  • The Requests for Quotation (tdpur1501m000) session.
  • If no delivery warehouse (address) is defined in the Requests for Quotation (tdpur1501m000) session, LN retrieves the delivery address from the Purchase User Profiles (tdpur0143m000) session.
  • If no delivery warehouse (address) is defined in the Purchase User Profiles (tdpur0143m000) session, LN retrieves the delivery address from the Items - Purchase (tdipu0101m000) session.
  • If no delivery warehouse (address) is defined in the Items - Purchase (tdipu0101m000) session, LN retrieves the delivery address from the Items (tcibd0501m000) session.
Receipt Address

The address where the goods are received.

Note

If the warehouse has dock (receipt) locations, which you can define in the Warehouse - Dock Locations (whwmd2120m000) session, LN checks whether an address is defined for the relevant receipt location. If yes, this receipt address is displayed by default. Otherwise, the warehouse address is displayed.

Receipt Period Start Date

The start date of the period that the items for which you sent the request for quotation, are scheduled to be delivered.

Default value

LN retrieves the default start date from the Requests for Quotation (tdpur1501m000) session.

Note

The start date is copied to the purchase order, purchase contract, or price book when you copy the RFQ response line in the Convert RFQs (tdpur1202m000) session. .

You cannot define a receipt period if a receipt date is defined.

Receipt Period End Date

The end date of the period that the items for which you sent the request for quotation, are scheduled to be delivered.

Default value

LN retrieves the default end date from the Requests for Quotation (tdpur1501m000) session.

Note

The end date is copied to the purchase order, purchase contract, or price book when you copy the RFQ response line in the Convert RFQs (tdpur1202m000) session.

You cannot define a receipt period if a receipt date is defined.

Lead Time

If the request for quotation (RFQ) is manually specified, you can define a lead time that is used on the purchase order to determine the delivery date.

Delivery date = order date + lead time.
Lead Time Unit

The unit in which the lead time is expressed.

Exempt

If this check box is selected, tax exemption applies.

Note

If the Tax Exempt Level parameter in the Tax Parameters (tctax0100m000) session is set to:

  • Limited and you select this check box manually, the Tax Code is defaulted from the Exempt Purchase field of the Tax Handling (tctax0138m000) session. If you clear this check box manually, the tax code is not changed.
  • Extended and you select this check box manually, the Tax Code is not changed. If you clear this check box manually, the Exempt Reason and Exempt Certificate fields are cleared and disabled.
Tax Country

The country used for tax purposes.

Tax Code

The tax code that applies to the items on the RFQ response.

Note

You can use a group tax code for cost en service items. The group tax code must meet the conditions of the business partner tax classification. In addition, the withholding functionality must be applicable for the financial company of the purchase order's purchase office.

Own Tax Number

A number used to identify legal persons or businesses. The tax authorities assign the tax numbers to the registered businesses. Your business partners must provide you with their tax number. Business partners without a tax number are considered to be private persons.

BP Tax Country

The country in which the bidder has the tax ID.

Tax Classification

An attribute of order headers and order lines that you can use to define tax exceptions for the transaction. LN retrieves the default tax classification from the invoice-from and invoice-to business partners.

For example, you can use the tax classification to indicate:

  • That payments to an invoice-from business partner are subject to withholding tax and social contributions
  • To group business partners who have the same tax aspects for your company, for example, subcontractors, or agents
  • That the tax must be paid in a country other than the sales office or service office's home country
Additional Field

User-defined fields of various field formats that can be added to various sessions, in which users can edit these fields. No functional logic is linked to the contents of these fields.

Additional information fields can be linked to database tables. When linked to a table, the fields are displayed in the sessions corresponding to the database tables. For example, a field defined for the whinh200 table is displayed as an extra field in the Warehousing Orders (whinh2100m000) session.

The contents of additional fields can be transferred between database tables. For example, the information specified by a user in additional information field A of the Warehousing Orders (whinh2100m000) session is transferred to additional information field A in the Shipments (whinh4130m000) session. For this purpose, additional information fields with identical field formats and field name A must be present for the whinh200 and the whinh430 tables (whinh430 corresponds to the Shipments (whinh4130m000) session).

Click Extended Additional Information to view all additional information fields that are linked to the purchase document in the Extended Additional Information (tcstl2110m000) session.

 

Response

Sets the status of the response line to Responded.

No Response

Sets the status of the response line to No Response.

No Bid

Sets the status of the response line to No Bid.

Accept

Sets the status of the response line to Accepted.

Reject

Sets the status of the response line to Rejected.

Reopen

Sets the status of a response line with the No Response, No Bid, Accepted, or Rejected status to Responded or Negotiating, which means the response line can be updated again.

Subjective Criteria

Starts the RFQ Response - Subjective Criterion Scores (tdpur1195m000) session in which you can assign subjective values to the subjective criteria for a response line, which are taken into account when comparing response lines in the RFQ Compare Responses (tdpur1600m100) session.

Compare

Starts the RFQ Compare Responses (tdpur1600m100) session in which you can compare response lines for the selected line(s). Response lines with the Responded, Negotiating, or Accepted status, can be compared.

All Responses

Displays all response lines.

Open Responses

Only displays the open response lines, which means the line status is not Processed.